HomeMy WebLinkAboutRejection of Bid - GTWRR Water Main Replacement at Greenlawn Ave. & S. 30th St. Proj No. 122-041 - HRP
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU
1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251 FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS
June 25, 2024
Mr. Matthew D. Cain
HRP Construction, Inc. 5777 Cleveland Road P.O Box 266 South Bend, IN 46624 cindyv@hrpconstruction.com
RE: Rejection of Bid – Grand Trunk Western Railroad Water Main Replacement at Greenlawn Ave. and S. 30th St. – Project No. 122-041
Dear Mr. Cain:
At its June 25, 2024 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to the bid exceeding the available budget.
The project will be readvertised at a later date. Thank you for bidding, and we hope you
bid with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures TH/lh
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CITY OF SOUTH BEND
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Board of Public Works Members
FROM: Sarah Barber, P.E. Assistant City Engineer
SUBJECT: Agenda Request – Reject Bid and RTA
122-041 Grand Trunk Western Railroad Water Main Replacement at
Greenlawn Avenue and S. 30th Street; PR 33297
DATE: June 18, 2024
On June 11, 2024, the Board of Public Works received, opened and entered into the record public
bids for Project No. 122-041 Grand Trunk Western Railroad Water Main Replacement at Greenlawn
Avenue and S. 30th Street. One bid was received from HRP Construction Inc. (HRP) and is
summarized in the table below:
Bidder HRP
Division 1 – Grand Trunk Railroad Water Main Replacement at Greenlawn Avenue $667,257
Division 2 – Grand Trunk Railroad Water Main Replacement at S. 30th Street $844,867
Alternate 1 – Darden Road Hydrant Installation $278,000
Alternate 2 – Lexington Ave and Ardmore Trail Hydrant Installations $217,500
Total – Division 1 & 2 $1,512,124
Total – Division 1 & 2 and Alternates 1 & 2 $2,007,124
After reviewing the bid, the Division of Engineering recommends that the Board of Public Works
reject the bid received for the subject project since the bid received exceeded the available budget
for the project.
The Division of Engineering will review the Bid Plans and Bid Specifications in an effort to reassess
the details of the work and timeline. Engineering would like to readvertise with a revised Bid
Package.
For questions regarding the above recommendation or the subject project, contact Sarah Barber
(Ext. 9805) at the Division of Engineering.
June 25, 2024
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 06/18/2024
Name Sarah Barber Department Public Works
BPW Date 06/25/2024 Phone Extension 9805
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name Cynthia Simmons
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Mickey Lovey
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name
Grand Trunk Western Railroad Water Main Replacement at Greenlawn
Avenue and S. 30th Street
Project Number 122-041
Funding Source 442007 Watermains, PR 33297
Account No.
Amount
Terms of Contract Unit Prices
Purpose/Description Request that the Board of Public Works reject the bid and provide approval
to rebid the subject project. One bid was received and was above the
engineer’s estimate and City budget for the work.
For Change Orders Only
Amount of Increase
Decrease
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Previous Amount $
Current Percent of Change:
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New Amount $
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