HomeMy WebLinkAboutAward Quote - Snow Route Sign Installation Div 1 Project No 123-077 - Demlon LLC
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU
1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251 FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS
June 25, 2024
Mr. Marcus Ward
Demlon LLC 201 E. Broadway St. South Bend, IN 46601 demlonllc@gmail.com
RE: Quotation Award – Snow Route Sign Installation, Division 1 – Project No. 123-077 Dear Mr. Ward:
At its June 25, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $22,500. Please forward the following documents in one submittal by July 9, 2024 to my
attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely, /s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk Board of Public Works
FROM: Chana Roschyk, Project Engineer
SUBJECT: Award Project No. 123-077.
Snow Route Sign Installation Division 1
DATE: June 20, 2024 Quotes were received and accepted On May 31, 2024, for the above project, which consisted of Snow Route Sign Installation Division 1.
The Quotes ranked as follows:
Snow Route Sign Division 1
Quoter Amount
1. Demlon LLC $ 22,500.00
2. Legacy Consulting & Renovation $ 25,000.00
3. OUTDOOR CARE AND CUSTOM CREATIONS ,LLC $ 40,000.00
4. GROM SOLUTIONS LLC $ 45,615.00
I recommend award of a contract to the lowest responsive / responsible Quoter, Demlon LLC in
the amount of $ 22,500.00.
Sufficient funds have been appropriated from PR- 00033186. Thank you for your consideration of this recommendation.
June 25, 2024
BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 25th Day of June, 2024, by and between Demlon LLC., (the “Contractor”), and the Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 123-077
DESCRIPTION: SNOW ROUTE SIGN INSTALLATION – DIVISION 1
COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $22,500 FUNDING: PR-00033186
The unit prices for this improvement were those prices as received and accepted by the Board on
the 31st Day of May, 2024.
The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS DEMLON LLC
President Member Printed Name
Member Member Signature
Member Attest: Clerk
BOARD OF PUBLIC WORKS
June 25, 2024
6/ I l:S/2024 :; :20:07 PM License $125.00 Cash $125.00 Change $0.00 kwidawsk 74016 No. 7847-25 REGISTRATION $125.00 ST. JOSEPH COUNTY AND CITY OF SOUTH BEND, INDIANA June18,2024 WHEREAS, DEMLON, LLC having this day paid to the Building Department the sum of One Hundred Twenty Five Dollars and Zero Cents is hereby REGISTERED to operate in the unincorporated areas of ST. JOSEPH COUNTY and the CITY OF SOUTH BEND, as a Building Contractor THIS REGISTRATION EXPIRES: June 18, 2025 201 E. BROADWAY STREET SOUTH BEND, IN 46601 (317)775-7966 Randy James , Building Commissioner THIS REGISTRATION IS NOT TRANSFERABLE
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date: 06/20/2024
Name: Chana Roschyk Department of Public Works – Engineering Division
BPW Date: June 25,2024 Phone Extension: 5922
Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Darius Lipsey
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach
Required Information
Company or Vendor Name Demlon LLC
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 123-077 Snow Route Sing Installation Division 1
Project Number 123-077
Funding Source PR- 00033186
Account No. PR- 00033186
Amount $22,500
Terms of Contract Special Contract Provisions
Purpose/Description This quote is for the installation of 50 snow route signs division 1.
For Change Orders Only
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