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Home My WebLink AboutAward Bid - High Street Sidewalk Improvements Proj No. 123-012 - Milestone Contractors ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 25, 2024 Mr. Dustin Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Award Bid – High Street Sidewalk Improvements - Project No. 123-012 Dear Mr. Hilary: At its June 25, 2024 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $217,330. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by July 9, 2024 to my attention for Board of Public Works approval at lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 25, 2024 Mr. Keith Stevens Indiana Earth, Inc. 10343 McKinley Hwy. Osceola, IN 46561 earth92inc@sbcglobal.net; estimatorindianaearth@yahoo.com RE: Bid Award – High Street Sidewalk Improvements - Project No. 123-012 Dear Mr. Stevens: At its June 25, 2024, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $217,330. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 25, 2024 Mr. Justin Butler Selge Construction Co., Inc. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com RE: Bid Award – High Street Sidewalk Improvements - Project No. 123-012 Dear Mr. Butler: At its June 25, 2024, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $217,330. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 25, 2024 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com; gvanparys@rieth-riley.com RE: Bid Award – High Street Sidewalk Improvements - Project No. 123-012 Dear Mr. Alvarado: At its June 25, 2024, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $217,330. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 25, 2024 Mr. Max A Yeakey Premium Concrete Services, Inc. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumconcreteonline.com RE: Bid Award – High Street Sidewalk Improvements - Project No. 123-012 Dear Mr. Yeakey: At its June 25, 2024, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $217,330. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Chana Roschyk, Project Engineer SUBJECT: Award Project No. 123-012 High Street Sidewalk Improvements DATE: June 17, 2024 On May 14th, 2024, the Board of Public Works opened and read bids for the above project, which consisted of a base bid. The bidders ranked as follows: Bidder Amount 1.Milestone Contractors $ 217,330.00 2.Premium Concrete Services $ 244,139.00 3.Rieth Riley $ 255,094.50 4.Indiana Earth $ 289,985.75 5.Selge Construction $ 298,237.60 I recommend award of a contract to the lowest responsive / responsible quoter, Milestone Contractors, in the amount of $ 217,330.00. Sufficient funds have been appropriated from Funds: 430 Streets & Alleys TIF - Southside Development #1 and 430-442001 And 430 Land Improvements TIF - Southside Development #1 and 430-444000. Thank you for your consideration of this recommendation. BID TABULATION #123-012 #123-012 High Street Sidewalk Project BASE BID Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1CONSTRUCTION ENGINEERING 0 LS $- $- $- $- $- $- 2MOBILIZATION/DEMOBILIZATION 1 LS $ $ $ 10,150.00 $ 10,150.00 $ 12,200.00 $ 12,200.00 $ 18,000.00 $ 18,000.00 $ 13,000.00 $ 13,000.00 $ 18,000.00 $ 18,000.00 3CLEARING RIGHT-OF-WAY 1 LS $ $ $ 19,674.00 $ 19,674.00 $ 2,612.00 $ 2,612.00 $ 25,000.00 $ 25,000.00 $ 4,999.30 $ 4,999.30 $ 80,000.00 $ 80,000.00 4EXCAVATION, COMMON 300 CYS $ $ $72.25 $ 21,675.00 $65.00 $ 19,500.00 $119.30 $ 35,790.00 $73.80 $ 22,140.00 $70.00 $ 21,000.00 5TEMPORARY EROSION CONTROL 1 LS $ $ $ 2,671.50 $ 2,671.50 $ 1,037.00 $ 1,037.00 $ 6,600.00 $ 6,600.00 $ 2,400.00 $ 2,400.00 $ 2,500.00 $ 2,500.00 6TEMPORARY INLET PROTECTION 3 EACH $ $ $445.25 $ 1,335.75 $165.00 $495.00 $400.00 $ 1,200.00 $300.00 $900.00 $150.00 $450.00 7COMPACTED AGGREGATE, NO. 53 265 TON $ $ $77.85 $ 20,630.25 $78.00 $ 20,670.00 $80.80 $ 21,412.00 $44.00 $ 11,660.00 $80.00 $ 21,200.00 8HMA PATCHING, FULL DEPTH, TYPE B 130 TON $ $ $175.50 $ 22,815.00 $240.00 $ 31,200.00 $138.50 $ 18,005.00 $134.70 $ 17,511.00 $135.00 $ 17,550.00 9SIDEWALK, CONCRETE 569 SYS $ $ $75.50 $ 42,959.50 $75.00 $ 42,675.00 $95.00 $ 54,055.00 $86.30 $ 49,104.70 $66.00 $ 37,554.00 10 CURB RAMP, CONCRETE 35 SYS $ $ $269.90 $ 9,446.50 $175.00 $ 6,125.00 $122.20 $ 4,277.00 $111.00 $ 3,885.00 $165.00 $ 5,775.00 11 CURB, REMOVE 25 LFT $ $ $53.50 $ 1,337.50 $21.00 $525.00 $21.60 $540.00 $30.50 $762.50 $20.00 $500.00 12 CURB, CONCRETE 115 LFT $ $ $51.70 $ 5,945.50 $40.00 $ 4,600.00 $45.65 $ 5,249.75 $41.50 $ 4,772.50 $76.00 $ 8,740.00 13 CURB AND GUTTER, CONCRETE 1080 LFT $ $ $41.00 $ 44,280.00 $41.00 $ 44,280.00 $33.90 $ 36,612.00 $29.00 $ 31,320.00 $30.50 $ 32,940.00 14 PCCP FOR APPROACHEES, 6 IN.85 SYS $ $ $108.25 $ 9,201.25 $105.00 $ 8,925.00 $159.00 $ 13,515.00 $144.50 $ 12,282.50 $180.00 $ 15,300.00 15 SODDING, NURSERY AND TOPSOIL 1195 SYS $ $ $17.25 $ 20,613.75 $26.00 $ 31,070.00 $ 34,800.00 $ 34,800.00 $21.50 $ 25,692.50 $8.48 $ 10,133.60 16 ADJUST STRUCTURE TO GRADE 2 EACH $ $ $878.00 $ 1,756.00 $390.00 $780.00 $760.00 $ 1,520.00 $ 2,200.00 $ 4,400.00 $500.00 $ 1,000.00 17 FIRE HYDRANT ASSEMBLY, RELOCATE 1 EACH $ $ $ 4,921.00 $ 4,921.00 $ 6,510.00 $ 6,510.00 $ 5,800.00 $ 5,800.00 $ 6,800.00 $ 6,800.00 $ 9,000.00 $ 9,000.00 18 MAINTAINING TRAFFIC 1 LS $ $ $ 12,662.00 $ 12,662.00 $ 9,835.00 $ 9,835.00 $ 6,610.00 $ 6,610.00 $ 5,000.00 $ 5,000.00 $ 15,805.00 $ 15,805.00 19 SIGN, REMOVE AND REPLACE (NOT RESET)2 EACH $ $ $ 1,510.00 $ 3,020.00 $550.00 $ 1,100.00 $500.00 $ 1,000.00 $350.00 $700.00 $395.00 $790.00 BASE BID TOTAL $ $ 255,094.50 $ 244,139.00 $ 289,985.75 $ 217,330.00 $ 298,237.60 I hereby certify that the above truly and accurately represents bids received for this project on May 24, 2024 Mike Voll, Professional Engineer YES YES YES YES YES YES YES YES YES YES YES YES NO YES YES YES YES YES YES YES Premium Concrete Services Indiana Earth Milestone Contractors Selge Construction Milestone Contractors Selge ConstructionIndiana EarthPremium Concrete ServicesRieth Riley Non-Collusion Affidavit YES Rieth Riley MWBE Goals Met NO MWBE Good Faith Effort YES Responsible Bidder Documentation & Letter YES Bid Bond YES J:\Projects\2024 Projects\2024-0002\14_Bidding\123-012 High Street Sidewalk Bid Tabulation 2024-05-24 June 25, 2024 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 25th Day of June, 2024, by and between Milestone Contractors, L.P., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 123-012 DESCRIPTION: HIGH STREET SIDEWALK IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $217,330 FUNDING: PR-00032838 The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of May, 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS, L.P. President Member Printed Name Member Member Signature Member Attest: Clerk June 25, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: June 17, 2024 Name: Chana Roschyk, Project Engineer Department of Public Works – Engineering Division BPW Date: June 25, 2024 Phone Extension: 5922 Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Darius LipseyOfficer Name Darius Lipsey BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name High Street Sidewalk Improvements Project Number 123-012 DFO: PROJ00000410 - High Street Improvements Funding Source South Side Redevelopment Area TIF Account No. PR/PO # PR-00032838 Amount Terms of Contract Special Contract Provisions Purpose/Description Request to Award for project 123-012 High Street Sidewalk Improvements For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: X