HomeMy WebLinkAbout06112024 Board of Public Works MeetingAGENDA REVIEW SESSION JUNE 7, 2024 133
The Agenda Review Session of the Board of Public Works was convened at 2:30 p.m. on June 7,
2024, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (absent), and
Board Members Gary Gilot, Murray Miller, Briana Micou (absent), and City Attorney Jenna
Throw filled in for Board Attorney Michael Schmidt who was absent. The Board of Public
Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented
by the public and by City Staff.
AGENDA REVIEW SESSION ACTION ITEMS
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type Business Description Amount/
Funding
Motion/
Second
Deed of
Dedication
Modway
Homes (Owner)
& Wightman
(Surveyor)
Additional Right-of-Way
at 3216 Fellows St. Project
No. DP24-032
N/A Miller /Gilot
Board members discussed the following item(s) from the agenda.
RESCIND QUOTATION AWARD
Mr. Gilot was present to ask a question about item 5. A.: 2024 Tree and Stump Removal –
District 3 with American Tree and Lawn Care. Mr. Gilot wanted to note for the record that he
read the memo of the explanation for the rescinded award and stated that normally we hold a
contractor’s feet to the fire with their bid bond and make them pay the difference when there are
math errors in their bid submission, but the explanation here was that this is a small company and
it was the first time they had ever quoted on a South Bend project and they made a math mistake.
Although he agreed that in this case there should be a bit of leniency, he noted we don’t want to
set a precedent for future bids and clarified that this is based on the merits of this particular case.
REJECTION OF BIDS/QUOTATIONS
Mr. Gilot wanted to clarify whether item 7. A.: 2024 Lead Service Line Replacement NW & SW
zones would be re-bid. Clerk Heffner stated she would follow up with the engineer for
clarification.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the
meeting at 2:36 p.m.
June 25, 2024
REGULAR MEETING JUNE 11, 2024 134
REGULAR MEETING JUNE 11, 2024
The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, June
11, 2024, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the
County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also
streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the
presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board
Members Gary Gilot, Murray Miller, Briana Micou, and Board Attorney Michael Schmidt
(virtual), with a roll call. President Maradik reminded virtual attendees to mute their
microphones and turn off their cameras when not speaking, and to save their questions and
comments for the Privilege of the Floor.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes
for the Agenda Review Session and Regular Meetings of the Board held on May 23, and May
28, 2024, were approved.
OPENING OF BIDS – WASTEWATER TREATMENT PLANT CNG COMPRESSOR
UPGRADE – PROJECT NO. 119-109R (PR-00027076)
This was the date set for receiving and opening sealed bids for the above referenced project. The
Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to
be sufficient. The following bids were opened and publicly read:
KOONTZ-WAGNER SERVICES LLC
3801 Voorde Dr., Suite B
South Bend, IN 46628
kwaldschmidt@kwservices.com
Bid was signed by Mr. Anthony J. Maloney
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
One (1) of One (1) Addendum(s) Acknowledgement received.
BID:
Base Bid Total $1,545,000.00
Alternate #1 Total $78,388.84
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Public Works for review and recommendation.
OPENING OF BIDS – DOWNTOWN SOUTH BEND TO NOTRE DAME TRAIL
WAYFINDING SIGNS – PROJECT NO. 122-040C (PR-00033300)
This was the date set for receiving and opening sealed bids for the above referenced project. The
Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to
be sufficient. The following Bids were opened and publicly read:
US SIGN CRAFTERS
216 Lincolnway East
Osceola, IN 46561
steven@ussigncrafters.com
Bid was signed by Mr. Steven Tucker
Non-Collusion, Non-Discrimination Affidavit Form was NOT completed.
Five percent (5%) Bid Bond was NOT submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 NOT were NOT completed.
BASE BID TOTAL: $66,420.00
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Public Works and Community Investment for review and recommendation.
REGULAR MEETING JUNE 11, 2024 135
OPENING OF BIDS – GRAND TRUNK WESTERN RAILROAD WATER MAIN
REPLACEMENT AT GREENLAWN AVE. AND S. 30TH. ST. – PROJECT NO. 122-041 (PR-
00033297)
This was the date set for receiving and opening sealed bids for the above referenced project. The
Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to
be sufficient. The following bids were opened and publicly read:
HRP CONSTRUCTION, INC.
5777 Cleveland Road P.O Box 266
South Bend, IN 46624
jeredb@hrpconstruction.com; cindyv@hrpconstruction.com
Bid was signed by Mr. Matthew D. Cain
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
One (1) of One (1) Addendum(s) Acknowledgement received.
BID:
Division 1 Total $667,257.00
Division 2 Total $844,867.00
Alternate #1 $278,000.00
Alternate #2 $217,500.00
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Public Works for review and recommendation.
OPENING OF BIDS – CSO 22 CONTROL VALVE REPLACEMENT – PROJECT NO. 123-
032 (PR-00033373)
This was the date set for receiving and opening sealed bids for the above referenced project. The
Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to
be sufficient. The following bids were opened and publicly read:
HRP CONSTRUCTION, INC.
5777 Cleveland Road P.O Box 266
South Bend, IN 46624
jeredb@hrpconstruction.com; cindyv@hrpconstruction.com
Bid was signed by Mr. Matthew D. Cain
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Two (2) of Two (2) Addendum(s) Acknowledgement received.
BID:
Base Bid Total $5,570,000.00
Alternate #1 Total $0
SELGE CONSTRUCTION CO., INC.
2833 South 11TH St.
Niles, MI 49120
aswinehart@selgeconstruction.com
Bid was signed by Mr. Justin Butler
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Two (2) of Two (2) Addendum(s) Acknowledgement received.
BID:
Base Bid Total $3,510,520.50
Alternate #1 Total $0
REGULAR MEETING JUNE 11, 2024 136
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Public Works for review and recommendation.
OPENING OF BIDS – RACLIN MURPHY ENCORE CENTER – PROJECT NO. 123-056 (PR-
00032431)
This was the date set for receiving and opening sealed bids for the above referenced project. The
Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to
be sufficient. The following bids were opened and publicly read:
ZIOLKOWSKI CONSTRUCTION, INC.
4050 Ralph Jones Dr.
South Bend, IN 46628
mhughes@zbuild.com
Bid was signed by Mr. Jason Watts
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Three (3) of Three (3) Addendum(s) Acknowledgement received.
BID:
Base Bid Total $15,217,000.00
Alternate #1 Total $434,000.00
Allowances Total $0
Unsuitable Soil $25 per cubic
yard
LARSON DANIELSON CONSTRUCTION CO., INC.
302 Tyler St.
LaPorte, IN 46350
mcd@ldconstruction.com
Bid was signed by Mr. Brian T. Larson
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Three (3) of Three (3) Addendum(s) Acknowledgement received.
BID:
Base Bid Total $15,202,000.00
Alternate #1 Total - Deduct $275,000.00
Allowances Total $0
Unsuitable Soil $47 per cubic
yard
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Public Works and Community Investment for review and recommendation.
AWARD BID AND APPROVE CONTRACT – 2024-2025 WATER TREATMENT
WASTEWATER CHEMICALS (641-06-605-514-422012)
Mr. Jacob Klosinski, Engineering, advised the Board that on May 14, 2024, bids were received
and opened for the above referenced project. After reviewing those bids, Mr. Klosinski
recommended that the Board award the contract to the lowest responsive and responsible bidder,
Alexander Chemical Corporation, in the amount of Unit Prices: $1,624 Per Ton Chlorine; Total
$243,600, $979 Per Ton Sulfur Dioxide; Total $97,900 for One (1) Year Contract – May 14,
2024 through May 13, 2025. Therefore, VP Molnar made a motion that the recommendation be
accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller
seconded the motion, which carried by roll call.
REGULAR MEETING JUNE 11, 2024 137
AWARD BID AND APPROVE CONTRACT – 2024-2025 WATER TREATMENT
WASTEWATER CHEMICALS (641-06-605-514-422012)
Mr. Jacob Klosinski, Engineering, advised the Board that on May 14, 2024, bids were received
and opened for the above referenced project. After reviewing those bids, Mr. Klosinski
recommended that the Board award the contract to the lowest responsive and responsible bidder,
Kemira Water Solutions, Inc., in the amount of Unit Price: $2.28 per Gallon Ferric Chloride;
Total $205,000 for One (1) Year Contract – May 14, 2024 through May 13, 2025. Therefore, VP
Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the
contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD BID AND APPROVE CONTRACT – 2024-2025 WATER TREATMENT
WASTEWATER CHEMICALS (641-06-605-514-422012)
Mr. Jacob Klosinski, Engineering, advised the Board that on May 14, 2024, bids were received
and opened for the above referenced project. After reviewing those bids, Mr. Klosinski
recommended that the Board award the contract to the lowest responsive and responsible bidder,
Polydyne Inc., in the amount of Unit Price: $2.03 per Pound Dry Polymer Flocculent; Total
$81,200 for One (1) Year Contract – May 14, 2024 through May 13, 2025. Therefore, VP
Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the
contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD BID AND APPROVE CONTRACT – FELLOWS BOOSTER PUMP STATION
IMPROVEMENTS - CONTRACT A – PROJECT NO. 121-070A (STATE REVOLVING
FUND)
Mr. Jacob Klosinski, Engineering, advised the Board that on April 9, 2024, bids were received
and opened for the above referenced project. After reviewing those bids, Mr. Klosinski
recommended that the Board award the contract to the lowest responsive and responsible
bidder, EFI Solutions, Inc., in the amount of $2,529,025; The loan was approved on on June 4,
2024, and the financing was confirmed with the Indiana Finance Authority. Therefore, VP
Molnar made a motion that the recommendation be accepted, and the bid be awarded, and
the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll
call.
AWARD BID AND APPROVE CONTRACT – FELLOWS BOOSTER PUMP STATION
IMPROVEMENTS - CONTRACT B – PROJECT NO. 121-070B (STATE REVOLVING
FUND)
Mr. Jacob Klosinski, Engineering, advised the Board that on April 9, 2024, bids were
received and opened for the above referenced project. After reviewing those bids, Mr.
Klosinski recommended that the Board award the contract to the lowest responsive and
responsible bidder, Selge Construction Co., Inc., in the amount of $3,724,000; Base Bid Only
- The loan was approved on June 4, 2024 and the financing was confired with the Indiana
Finance Authority. Therefore, VP Molnar made a motion that the recommendation be
accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller
seconded the motion, which carried by roll call.
AWARD BID AND APPROVE CONTRACT – 2024 LEAD SERVICE LINE & MAIN
REPLACEMENTS WEST ZONE – PROJECT NO. 123-069A (STATE REVOLVING FUND)
Ms. Rebecca Plantz, Engineering, advised the Board that on May 14, 2024, bids were received
and opened for the above referenced project. After reviewing those bids, Ms. Plantz
recommended that the Board award the contract to the lowest responsive and responsible bidder,
Selge Construction Co., Inc., in the amount of $1,721,949.75, all divisions plus alternates.
Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be
awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which
carried by roll call.
AWARD BID AND APPROVE CONTRACT – 2024 LEAD SERVICE LINE & MAIN
REPLACEMENTS SOUTHEAST ZONE – PROJECT NO. 123-069B (STATE REVOLVING
FUND)
Ms. Rebecca Plantz, Engineering, advised the Board that on May 14, 2024, bids were received
and opened for the above referenced project. After reviewing those bids, Ms. Plantz
recommended that the Board award the contract to the lowest responsive and responsible bidder,
Selge Construction Co., Inc., in the amount of $6,193,283.50, all divisions plus alternates.
Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be
REGULAR MEETING JUNE 11, 2024 138
awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which
carried by roll call.
APPROVAL OF REQUEST TO RESCIND QUOTATIONS AWARD – 2024 TREE AND
STUMP REMOVAL – PROJECT NO. 124-010B (PR-00032850)
In a memorandum to the Board, Ms. Gemma Stanton, Engineering, requested permission to
rescind the bid for the above referenced project due to errors were made in the quote calculations
by American Tree and Lawn Care. Therefore, upon a motion made by VP Molnar, seconded by
Mr. Miller and carried by roll call, the above request was approved.
AWARD QUOTATION AND APPROVE CONTRACT – 2024 BRICK SPOT REPAIR –
PROJECT NO. 124-041 (PR-00033529)
Ms. Lidya Abreha, Engineering, advised the Board that on May 28, 2024, quotations were
received and opened for the above referenced project. After reviewing those quotations, Ms.
Abreha recommended that the Board award the contract to the lowest responsive and responsible
quoter, Acorn Landscaping, LLC, in the amount of $123,596 for the base quote only. Therefore,
VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded,
and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by
roll call.
AWARD QUOTATION AND APPROVE CONTRACT – 2024 TREE AND STUMP
REMOVAL – PROJECT NO. 124-010B (PR-00032850)
Ms. Gemma Stanton, Engineering, advised the Board that on May 14, 2024, quotations were
received and opened for the above referenced project. After reviewing those quotations, Ms.
Stanton recommended that the Board award the contract to the lowest responsive and responsible
quoter, K&R Tree Service, in the amount of $22,708. Therefore, VP Molnar made a motion that
the recommendation be accepted, and the quotation be awarded, and the contract approved as
outlined above. Mr. Miller seconded the motion, which carried by roll call.
APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – 2024 LEAD SERVICE
LINE REPLACEMENTS NW & SW ZONES – PROJECT NO. 123-069C (STATE
REVOLVING FUND)
In a memorandum to the Board, Ms. Rebecca Plantz, Engineering, requested permission to reject
all bids for the above referenced project due to the bids being overbudget. Therefore, upon a
motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request
was approved.
APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – SOUTH BEND - SBCSC
ADMINISTRATION BUILDING RENOVATION - ELEVATOR REPLACEMENT –
PROJECT NOS. 124-001A & 124-001AR (PR-00033640)
In a memorandum to the Board, Ms. Rebecca Plantz, Engineering, requested permission to reject
all bids for the above referenced project due to the bids being overbudget and requests to re-
advertise. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by
roll call, the above request was approved.
APPROVE CHANGE ORDER NO. 6 (FINAL) – COAL LINE TRAIL PHASE IIB – PROJECT
NO. 122-035 (PO-0025244)
President Maradik advised that Ms. Gemma Stanton, Engineering, has submitted change order
number 6 (Final) on behalf of Indiana Department of Transportation & Milestone Contractors,
indicating the contract amount be decreased by $102,370.40 for a new contract sum, including
this change order, in the amount of $3,406,165.11. Upon a motion made by VP Molnar,
seconded by Mr. MIller and carried by roll call, the change order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – NORTHWEST ELEVATED TANK
SITE RESTORATION – PROJECT NO. 122-018A (PO-0029006)
President Maradik advised that Ms. Rebecca Plantz, Engineering, has submitted the project
completion affidavit on behalf of Acorn Landscaping, LLC, for the above referenced project,
indicating a final cost of $31,759. Upon a motion made by VP Molnar, seconded by Mr. Miller
and carried by roll call, the project completion affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – DUBAIL STREET SIDEWALK –
PROJECT NO. 124-009B (PO-0030605)
REGULAR MEETING JUNE 11, 2024 139
President Maradik advised that Ms. Gemma Stanton, Engineering, has submitted the project
completion affidavit on behalf of Ortiz Construction, for the above referenced project, indicating
a final cost of $13,676. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried
by roll call, the project completion affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET – 2024 CURB AND SIDEWALK PROGRAM – PROJECT NO. 124-009 (DIVISION 1
-PR-00033969, DIVISION 2 - PR-00034020, DIVISION 3 - PR-00034021, DIVISION 4 - PR-
00034022, DIVISION 5 - PR-00034029)
In a memorandum to the Board, Ms. Gemma Stanton, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Also presented at this time for
approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr.
Miller and carried by roll call, the above request to advertise was approved, and the title sheet
was approved and signed.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS –
TOWING SERVICES FOR SOUTH BEND POLICE DEPARTMENT (NO COST TO CITY)
In a memorandum to the Board, Sergeant Aaron Knepper, South Bend Police Department,
requested permission to advertise for the receipt of proposals for the above referenced project.
Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call,
the above request was approved.
ADOPT RESOLUTION NO. 17-2024 – A REVISED RESOLUTION OF THE CITY OF
SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE SEWER LATERAL
REIMBURSEMENT PROGRAM POLICY
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
following resolution was adopted by the Board of Public Works:
RESOLUTION NO. 17-2024
THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA
SEWER LATERAL REIMBURSEMENT PROGRAM POLICY
AUTHORITY
The Board of Public Works (the “Board”) of the City of South Bend (the “City”) adopts this
statement of policy (this “Policy”) pursuant to the Board’s authority for supervision of streets,
alleys and City property under Indiana Code Section 36-9-6-2 and South Bend Municipal Code
Chapter 17.
STATEMENT OF PURPOSE AND INTENT
The cost associated with new sewer lateral connections, including pavement replacement, act as
a barrier to reinvestment in our existing urban neighborhoods. To support efficient infill
development and reinvestment into our community, the City of South Bend has developed a new
program to assist with these costs.
The Sewer Lateral Reimbursement Program assists property owners with the complete
replacement or lining of a sewer lateral from the house to the City’s main sewer line. The
program only applies to new residential infill construction.
PROGRAM GUIDELINES
Section 1: Eligibility
Through the Sewer Lateral Reimbursement Program, the City will reimburse property owners for
qualifying expenses of new sewer lateral connections or lining of existing sewer laterals. To be
eligible for participation, an applicant must have plans to construct a new residential or
neighborhood scaled multifamily residential structure with total construction costs below the
median home price, as a per housing unit, for the Midwest Region within a qualifying zoning
district.
REGULAR MEETING JUNE 11, 2024 140
Section 2: Property Qualifications
Properties must meet the following qualifications:
(i) Location: Property must be located in areas zoned under the South Bend Zoning
Ordinance as U1 Urban Neighborhood 1, U2 Urban Neighborhood 2, U3 Urban
Neighborhood 3 as well as residential uses within UF Urban Flex and NC
Neighborhood Center.
(ii) Building Type: The new infill construction must be for a residential development up to
five (5) dwelling units. Infill development is construction on land that has been
vacant, unused, or underutilized within current City limits where municipal water and
sewer services are already available. The residential structure can be home owner
occupied or rental. The policy also covers residential infill developments consisting
of five (5) units or more, whether developed at one time or over a period of time, for
infill residential housing units constructed by not-for-profit development companies
or supported by low-income housing tax credits.
(iii)Residential structure valuation: To target the program for low and moderate income
housing, applicants will have to show proof that their project meets certain
thresholds:
The unit construction cost must fall at or below the Median Sale Price of Houses
Sold for the Midwest Census Region (determined by the US Census Bureau and
the US Department of Housing & Urban Development).
By way of example, if an applicant intends to construct a three (3) unit
multifamily residential structure, and the Median Sale Price in the Midwest for a
new single family residential structure is $200,000 (true number will be based on
the applicable census data at the time of the application), the City will permit a
reimbursement for a sewer lateral expense if the construction cost of the new
three (3) unit multifamily residential structure is at or below $600,000 (3 X
$200,000).
(iv) Ineligible locations: A greenfield site (i.e. land previously undeveloped), is not eligible
for participation.
Section 3: Reimbursement Amount
The City will reimburse the applicant up to $20,000 per lateral for qualifying expenses. The
property owner may be responsible for a portion of the project expenses and such cost share shall
be outlined in the program application.
Section 4: Qualified Expenses: Funding for the replacement of new sewer laterals will be
provided as reimbursement to applicants who meet all the qualifications of the program. Funding
may be used towards the cost of the entire sewer lateral (from the main line to the residential
structure). Qualifying costs for reimbursement include labor and materials for the sewer lateral
work, pavement restoration, sidewalks, curbs, and traffic control. Engineering and permitting
costs are not eligible for reimbursement.
In certain circumstances, existing sewer laterals can be lined as part of this program. To be
considered for lining, the existing lateral must be a minimum of 6”, and it must be inspected to
verify that it is in a condition suitable for lining. The applicant will be responsible for providing
video of the existing lateral for Engineering review. Lateral lining will need to be approved by
Engineering prior to approval of the reimbursement application. Sewer laterals not suitable for
lining will need to be fully replaced.
Section 5: Program Application
Interested property owners will apply for the program prior to starting any construction on the
sewer lateral. The application will be available on the City of South Bend’s website and will be
reviewed by City staff.
Once a completed application is submitted and approved by City staff, the applicant may begin
work on their sewer lateral project. The work must be performed by private, bonded, licensed
contractors and in accordance with the City’s Standard Specifications. The work will need to be
inspected by a City representative. After completion of all work, including proper street
patching, and approval by the City, the applicant may seek reimbursement.
REGULAR MEETING JUNE 11, 2024 141
Construction work on the sewer lateral shall be completed no more than one year after approval
of the application.
This resolution shall be in full force and effect as of the date of its adoption by the board.
Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana held on
June 11, 2024.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Elizabeth A. Maradik
s/ Joseph R. Molnar
s/ Gary A. Gilot
s/ Murray L. Miller
s/ Brena N. Micou
ATTEST:
s/ Theresa Heffner, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type Business Description Amount/
Funding
Motion/
Second
Amendment
No. 1 to
Owner-
Engineer
Agreement
M/E Design
Services
Design Services for
Studebaker Museum for
HVAC Replacement
Project No. 124-020
$9,300; New
Adjusted
Amount
$11,300
(PO-0030281)
Molnar / Miller
INDOT
Recommendat
ion for
Acceptance
Lawson-Fisher
Associates
Approve Report of
Contract Final Inspection
and Recommendation for
Acceptance for Coal Line
Trail Phase IIA Project
No. 115-064
N/A Molnar / Miller
Deed of
Dedication
Barnes
Development
Co. (Owner) &
Woolpert
(Surveyor)
Additional Right-of-Way
at 4401 S. Michigan St.
Project No. DP23-058
N/A Molnar / Miller
Amendment
No. 1 to
Owner-
Engineer
Agreement
Abonmarche
Consultants,
Inc.
Additional Design,
Bidding & Construction
Phase Work for Lead
Service Line Replacement
Program Project No. 123-
069
$409,000; New
Adjusted
Amount NTE
$450,590
(Hourly)
(PO-0027071
Molnar / Miller
APPROVAL OF LICENSE AND PERMIT APPLICATIONS
The following license and permit applications were presented for approval:
Applicant Description Date/Time Location Motion
Carried
Clark Run 5K Street Closure for
Special Event
October 5,
2024; 10:00
a.m. to 11:00
a.m.
Miami St. at
Donmoyer Ave. and
Miami St. at
Ridgedale Rd.
Molnar /
Miller
East Race
Waterway 40th.
Celebration
Street Closure for
Special Event
June 29,
2024; 10:00
a.m. to 8:00
p.m.
S Niles Ave. from E.
Washington St. to E.
Jefferson Blvd.
Molnar /
Miller
Ellsworth
Block Party
Street Closure for
Special Event
July 3, 2024;
5:00 p.m. to
10:00 p.m.
S. Ellsworth Pl. from
Wilson Ave. to E.
Washington St.
Molnar /
Miller
REGULAR MEETING JUNE 11, 2024 142
Kids Triathlon Street Closure for
Special Event
July 20, 2024;
8:00 a.m. to
12:00 p.m.
(Rain Date
July 21, 2024)
Fellow St. to Portage
Ave; North on S. St.
Joseph; East on
Dubail; South on
Marietta St; West on
Dayton St; South on
Rush St. to Parking
Lot (Rolling
Closures)
Molnar /
Miller
FAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY FIRST
NORTH-SOUTH ALLEY NORTH OF MARION ST. BETWEEN LAFAYETTE BLVD. AND
MAIN ST.; AND THE PORTION OF MAIN ST. LOCATED BETWEEN THE NORTH LINE
OF THE EAST-WEST ALLEY NORTH OF MARION ST. AND VACATED NAVARRE ST.
President Maradik indicated that Danch, Harner & Associates, has submitted a request to vacate
the above referenced alley to allow additional parking for Beacon Hospital. Ms. Maradik advised
the Board is in receipt of favorable recommendations concerning this vacation petition from the
Public Works Department, Fire Department, Police Department, and Community Investment
who all state the request does meet the criteria of I.C. 36-7-3-13. Therefore, VP Molnar made a
motion recommending approval of the request for vacation. Mr. Miller seconded the motion
which carried by roll call.
FAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY PARALLEL
WITH THE NORTHERN WALL OF THE MORRIS PERFORMING ARTS CENTER;
ABANDON STARTING AT NORTH-SOUTH ALLEY LIMITS GOING EAST TO
SIDEWALK
President Maradik indicated that Ms. Rebecca Plantz, Engineering, has submitted a request to
vacate the above referenced alley to allow access for the expansion of the Raclin-Murphy Encore
Center. President Maradik advised the Board is in receipt of favorable recommendations
concerning this vacation petition from the Public Works Department, Fire Department, Police
Department, and Community Investment who all state the request does meet the criteria of I.C.
36-7-3-13. Therefore, VP Molnar made a motion recommending approval of the request for
vacation. Mr. Miller seconded the motion which carried by roll call.
APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
following traffic control device request was approved:
NEW INSTALLATION: Change Speed Limit Signs Three (3) Replaced, Four (4)
New, Seven (7) Total to 30MPH
LOCATION: E. Mishawaka Ave. between Ironwood Dr. & Logan St.
REMARKS: All Criteria Met
APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
President Maradik stated that the Board is in receipt of the following consents to annexation and
waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap
into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to
the below referenced properties, the applicants waive and release all rights to remonstrate against
or oppose any pending or future annexations of the properties by the City of South Bend:
A.Mr. Mark and Suzanne Tobey, 134 Wenatchee Pl., Hebron, IN 46341
1. 26917 McArthur Ct. – Sewer (Key No.021-1038-062650/71-02-26-351-
009.000-029)
B.Ms. Josephine Sarpong Akosa, 53593 Erne Ct., South Bend, IN 46628
1. 53593 Erne Ct. – Sewer (Key No. 71-02-26-326-049.000-029)
Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to
annexation and waivers of rights to remonstrate were approved as submitted.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND
OCCUPANCY BONDS
REGULAR MEETING JUNE 11, 2024 143
The Division of Engineering Permit Department recommended that the following bonds be
ratified pursuant to Resolution 100-2000 and/or released as follows:
Business Bond Type Approved/
Released Effective Date
1 Stop Property Solutions Contractor Approved 06/03/2024
Walter Siematkowski Excavation Approved 05/28/2024
1 Stop Property Solutions Occupancy Approved 06/03/2024
Boldyn Networks US LLC Occupancy Approved 05/16/2024
Hayes Design Company LLC Occupancy Approved 06/03/2024
Walter Siematkowski Occupancy Approved 05/28/2024
VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified.
Mr. Miller seconded the motion, which carried by roll call.
RATIFY PREAPPROVED CLAIMS PAYMENTS
VP Molnar stated the Board received notices of the following preapproved claim payments from
the City’s Department of Administration and Finance:
Name Date Amount of Claim
City of South Bend Claims GBLN-80037, GBLN-
80149, GBLN-80265
05/21/2024 $2,145,275.41
City of South Bend Claims GBLN-80520 05/28/2024 $1,593,776.58
City of South Bend Claims GBLN-81232 06/04/2024 $1,602,639.74
City of South Bend Claims GBLN-80886, GBLN-
81250, GBLN-81310
06/05/2024 $2,966,837.11
Each claim is fully supported by an invoice; the person receiving the goods or services has
approved the claims; and the claims have been filed with the City Fiscal Officer and certified for
accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll
call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
Board Member Murray Miller asked why item 6 A.: Rejection of Bids for the 2024 Service
Line Replacements for the NW & SW Zones would not be readvertised.
Director of Public Works Eric Horvath advised that it was over budged, but that doesn’t mean
that it won’t be readvertised in the future. The City had a certain amount of free money from the
State Revolving fund that they wanted to utilize and that covered the other two (2) areas.
Board Member Gary Gilot asked about a policy related question due to bids coming in at
shocking amounts without much competition. He asked if the City ever considered going to the
Common Council for Advanced Design money, so that all the design plans for construction fees
are ready in March/April because we see more competition in numbers than when we are in the
midst of construction season. He asked if it would be worth paying engineers a premium to
design to hit that bid time frame. He noted the extraordinary bidding climate and asked if the
Board supports a more aggressive design schedule to help get better numbers and more bidders.
Director of Public Works Eric Horvath advised that the problem is that we don't have enough
bidders in certain areas, so once they're full, they're full. It would be possible to beat other
communities to the table, but a lot of this work that they filled up their plate with is our stuff, so
if we bid them all at once, they'd have to pick which ones they did. Having only one (1) bidder is
also a significant issue.
Mr. Gilot asked the City and the Board to employ a different strategy, similar to the different
delivery methods rather than Design Bid Build, which has helped.
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the
meeting at 10:09 a.m.
REGULAR MEETING
June 25, 2024