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Home My WebLink About06252024 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 25, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of June 7, and June 11, 2024 2. OPENING OF BIDS A. East Bank Trail Over Leeper Ave. Deck Replacement – Project No. 124-008 1. Funding: PR-00033344 3. OPENING OF QUOTATIONS A. Demolition of Kelly’s Pub – Project No. 124-033 1. Funding: PR-00034189 B. 2024 Thermoplastic Striping 1. Funding: PR-00034249 4. AWARD BIDS AND APPROVE CONTRACTS A. High Street Sidewalk Improvements – Project No. 123-012 1. Company: Milestone Contractors, L.P. 2. Amount: $217,330 3. Funding: PR-00032838 B. Raclin Murphy Encore Center – Project No. 123-056 1. Company: Larson Danielson Construction Company Inc. 2. Amount: $15,676,500 ($15,202,000 plus $474,500 in allowances) 3. Funding: PR-00032431 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Snow Route Sign Installation – Division 1 – Project No. 123-077 1. Company: Demlon LLC 2. Amount: $22,500 3. Funding: PR-00033186 B. Snow Route Sign Installation – Division 2 – Project No. 123-077 1. Company: Demlon LLC 2. Amount: $22,500 3. Funding: PR-00033189 6. REJECTION OF BIDS/QUOTATIONS A. Downtown South Bend to Notre Dame Trail Wayfinding Signs – Project No. 122-040C 1. Description: Due to Bid Being Non-Responsive 2. Funding: PR-00033300 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 25, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 B. Grand Trunk Western Railroad Water Main Replacement at Greenlawn Ave. and S. 30th St. – Project No. 122-041 1. Description: Bids Exceeded Available Budget 2. Request to Re-Advertise 3. Funding: PR-00033297 7. CHANGE ORDERS A. Fire Station No. 8 Replacement – Project No. 122-034 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 5 3. Increase Amount: $61,506 4. Percent of Increase: 1.54% 5. Total Percent Change: 9.47% 6. Revised Contract Amount: $4,054,728.70 7. Funding: PO-0026318 B. 2024 Lamppost Lighting Program 1. Company: Gama Sonic Solar Lighting 2. Change Order No.: 1 3. Increase Amount: $10,449.05 4. Percent of Increase: 20% 5. Revised Contract Amount: $62,694.30 6. Funding: PR-00034242 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Neighborhood Infrastructure - Riverside Dr. and Leland Ave. – Project No. 121-048A-R 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($31,438.82) 4. Percent of Decrease: (3.82%) 5. Total Percent of Change: (3.86%) 6. Final Contract Amount: $792,214.54 7. Funding: PO-0020314 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 25, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 B. 2023 Contractor Paving, Round II – Project No. 123-024 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($3,247.89) 4. Percent of Decrease: (0.14%) 5. Total Percent of Change: 20.79% 6. Final Contract Amount: $2,334,068.18 7. Funding: PO-0025433 C. Johnson & Fellows Intersection Drainage Improvements – Project No. 122-016A 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($5,794.60) 4. Percent of Decrease: (2.39%) 5. Total Percent of Change: (2.39%) 6. Final Contract Amount: $236,663.40 7. Funding: PO-0024134 D. South Bend Fire Department Parking Lot Rehabilitation – Project No. 123-049 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($977.25) 4. Percent of Decrease: (1.01%) 5. Total Percent of Change: (1.01%) 6. Final Contract Amount: $95,843.75 7. Funding: PO-0024128 9. PROJECT COMPLETION AFFIDAVITS A. West Race Gate Repair – Project No. 122-063 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $628,529.28 3. Funding: PO-0024346 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Drewry’s Brewery Cleanup, Phase II - Bottling House Demolition – Project No. 119-031D 1. Title Sheet 2. Funding: PR-00034202 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 25, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 11. RESOLUTIONS A. Resolution No. 18-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting the Assignment of Tax Sale Certificates from St. Joseph County, Indiana 1. Description: Accepting the Assignment of Tax Certificates for Sixty-Nine (69) Parcels 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Property Transfer Agreement – South Bend Heritage Foundation, Inc. 1. Description: City is Transferring Ownership of 421 Sherman Ave. for New Construction of Low-Moderate Income Housing 2. Funding: Home Funds B. Real Property Transfer Agreement – Affordable HomeMatters Indiana, LLC Corporation 1. Description: Transfer Forty-Three (43) Lots to Intend Indiana, City Properties in Lincoln Park Neighborhood for Affordable Housing C. Real Property Transfer Agreement – 466 Works Community Development Corporation 1. Description: Transfer Seventeen (17) Lots in Southeast Neighborhood for Affordable Housing D. Amendment No. 2 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Madison Lifestyle District Project No. 123-076A 2. Amount: $72,000; New Adjusted Total $473,510 3. Funding: PO-0029313 E. Sewer and Water Service Agreement – Five Corners LLC and HP 5 Corners Opportunity Zone Fund, LLC 1. Description: Dedicated Improvements Agreement to Extend Public Water Main on State Road 23/Eddy St. Project No. DP22-001 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Clark Block Party a) Date/Times: July 4, 2024; 3:00 p.m. to 11:00 p.m. b) Location: Haney Ave. between Fellows St. & Columbia St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 25, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 2. Event: Cory Block Party a) Date/Times: July 20, 2024; 11:00 a.m. to 8:00 p.m. b) Location: E. Washington St. between N. Jacob St. & Sunnyside Ave. c) Favorable Recommendations 3. Event: Fallen Officer Scholarship Ride a) Date/Times: August 17, 2024; 12:00 p.m. to 5:00 p.m. b) Location: Brief Crossings between SBPD, Southlawn Cemetery, St. Joseph Cemetery, and FOP Lodge 36 c) Favorable Recommendations 4. Event: Family & Friends 3 Annual Picnic a) Date/Times: July 4, 2024; 10:00 a.m. to 11:00 p.m. b) Location: N. Elmer St. between Lincoln Way West & Vassar Ave. c) Favorable Recommendations 5. Event: Light Up The Sky a) Date/Times: July 4, 2024; 12:00 p.m. to 11:00 p.m. b) Location: Allen St. between Lindsey St. & VanBuren St. c) Favorable Recommendations 6. Event: March To The Memorial a) Date/Times: September 11, 2024; 8:15 a.m. to 7:00 p.m. b) Location: Brief Crossings from W. Ireland Rd. & Fellows to St. Joseph County Park’s 9/11 Memorial c) Favorable Recommendations 7. Event: Our Lady of Hungary Parish Festival a) Date/Times: July 13, 2024; 12:00 p.m. to 11:00 p.m. b) Location: Chapin St. between Calvert St. & Bruce St. c) Favorable Recommendations 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Cleveland Cliffs TEK Renamed Cleveland Cliffs New Carlisle 1. Location: 30755 Edison Rd. B. Company: Unifrax 1 LLC Renamed Alkegen 1. Location: 54401 Smilax Rd. 15. RATIFY BONDS A. Occupancy Bonds 1. DLZ Indiana, LLC, Approved effective June 11, 2024 2. JR Construction LLC, Approved effective June 17, 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 25, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 16. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 2,997 (Total # of Accountholders) as of the 2nd Quarter of 2024 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.