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HomeMy WebLinkAboutAmendment No 1 to OEA - Studebaker Museum for HVAC Replacement Proj No. 124-020 – ME Design Services1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 Mr. Thomas R. Cook M/E Design Services PO Box 1028 Mishawaka, IN 46546 tcookgm-e-design.net PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 11, 2024 RE: Amendment No. 1 to Owner -Engineer Agreement Dear Mr. Cook: At its June 11, 2024 meeting, the Board of Public Works approved the above referenced amendment for design services for the Studebaker Museum for the HVAC Replacement, Project No. 124-020 in the amount of $9,300 with a new adjusted amount of $11,300. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou This is EXHIBIT K, consisting of 5 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated March 26, 2024. AMENDMENT TO OWNER -ENGINEER AGREEMENT Amendment No. 1. Background Data: a. Effective Date of Owner -Engineer Agreement: b. Owner: Board of Public Works, City of South Bend, Indiana c. Engineer: M/E Design Services d. Project: Partial HVAC Unit Replacement 2. Description of Modifications: [NOTE TO USER: Include the following paragraphs that are appropriate and delete those not applicable to this amendment. Refer to paragraph numbers used in the Agreement or a previous amendment for clarity with respect to the modifications to be made. Use paragraph numbers in this document for ease of reference herein and in future correspondence or amendments.] a. Engineer shall perform or furnish the following Additional Services: Design, Bidding and Construction Services as outlined in the attached proposal. b. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: Additional Nine Thousand Three Hundred Dollars ($9,300.M [List other Attachments, if anyJ 5. Agreement Summary (Reference only) a. Original Agreement amount: b. Net change for prior amendments: c. This amendment amount: d. Adjusted Agreement amount: $ 2000.00 $ 9 300.00 $ 11 300.00 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Page 1 (Exhibit K— (Amendment to Otvner-Engineer Agreement) —Attachment 1) EJCDC E-500 Agreement Behveen Owner and Engineer for Professional Services. Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is June 11, 2024 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS V'aa Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Brian Micou, Member Attest: Theresa M. Heffner, Clerk Date: June 11, 2024 ENGINEER: 7 By: Thomas R Cook Title: Principal Engineer/Owner Date Signed: June 3, 2024 Page 2 (Exhibit K— (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. /V1/E DESIGN SERVICES Mechanical/Electrical Consulting Engineers May 24, 2024 City of South Bend Board of Public Works 1316 County -City Building 227 W. Jefferson Blvd. South Bend, IN 46601-1830 Attention: Mr. Patrick Sherman, Project Manager Reference: Proposal for Mechanical and Electrical Engineering Services Studebaker Museum Partial HVAC Unit Replacement South Bend, Indiana Dear Mr. Sherman, In accordance with our recent discussions, M/E Design Services (M/EDS) is pleased to present this proposal for mechanical and electrical engineering services associated with the above -referenced project. We understand that if the terms of this proposal are acceptable, M/EDS and the City of South Bend may elect to enter into an agreement based on the EJCDC "Agreement between Owner and Engineer for Professional Services". DESCRIPTION OF THE PROJECT: This project will involve design associated with replacement of the two basement air handling units and associated condensing units. An alternate will also be included for replacement of the remaining two original rooftop units. Initially, our office will meet with you to review overall preferences, budget and schedule. We will also visit the building and review available drawings. Based on the outcome of this initial coordination, we will prepare mechanical and electrical drawings for bidding purposes. Since this is an equipment replacement project, a State Plan Review submission is not anticipated. During the Bidding Phase, M/E Design Services will answer Bidders' questions, conduct apre-bid meeting in conjunction with City personnel, and will prepare any required addenda. During the Construction Phase of the project, our office will answer contractors' questions, review shop drawings and make site visits to review the work. We currently anticipate a total of approximately four (4) site visits during the Construction Phase, including the punch list. 120 South Hill Street • P.O. Box 1028 •Mishawaka, IN 46546 (574) 256-1914 •FAX (574) 256-1975 memail @ m-e-design.net /VI/E DESIGN SERVICES Mechanical/Electrical Consulting Engineers Proposal, Studebaker Museum ti v Unit Review Page 2 PROPOSAL ASSUMPTIONS 1. We assume that ladders or mechanical lifts will be available at the project site for our use in field investigation if required. 2. Field investigation will be limited by existing conditions in some areas (i.e. concealed spline ceilings, drywall ceilings, masonry and drywall walls, soffits, etc.). The Owner, at their own expense, may elect to remove walls, cut in access panels, or provide other means to provide access to inaccessible systems. 3. Upgrades to the building automation system associated with improving/modernizing the building controls is not part of the Base Fee services. CONSULTING FEES We will perform the above -described base fee services for a total fee of Nine Thousand Three Hundred Dollars ($9,300.00). REIMBURSABLE EXPENSES: Costs for the reproduction of Bidding Drawings, Specifications, when provided by our office, will be considered as reimbursable expenses. Actual reproduction costs will be submitted to you for reimbursement. ADDITIONAL SERVICES: Fees for services not deemed part of this agreement (service not outlined above) will be negotiated on an hourly -rate basis in accordance with the following rate schedule: Principal Engineer $160.00 Project Engineer $100.00 Senior Designer $100.00 Draftsman/Technician $ 50.00 Clerical $ 40.00 120 South Hill Street • P.O. Box 1028 •Mishawaka, IN 46546 (574) 256-1914 •FAX (574) 256-1975 memail @ m-e-design.net /VI/E DESIGN SERVICES Mechanical/Electrical Consulting Engineers Proposal, Studebaker Museum HVAC Unit Review Page 3 ACCEPTANCE: We sincerely hope that this proposal meets with your acceptance. If you are agreeable to this proposal, please sign both of the enclosed copies and return one (1) signed copy to our office. M1E Design Services reserves the right to modify or withdraw this proposal if not accepted within forty Five 45 days. Thank -you for the opportunity to submit this proposal. We look forward to working with you. If you have any questions or comments please do not hesitate to contact Our office. Very truly yours, M/E DESIGN SERVICES Thomas R. Cook APPROVED AND ACCEPTED BY: TITLE: DATE: 120 South Hill Street • P.O. Box 1028 •Mishawaka, IN 46546 (574) 256-1914 •FAX (574) 256-1975 memail @ m-e-design net BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 03/21/2024 Name Patrick Sherman Department Public Works BPW Date 03/26/2024 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ® Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ® Mickey Lovy Michael Schmidt Check the Appropriate Item Type — Required for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ® Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Information Company or Vendor Name M/E Design Services New Vendor ❑ Yes❑ If Yes, Approved by Purchasing ® No MBE/WBE Contractor ❑ MBE Completed E-Verify Form Attached ❑ Yes No Project Name Studebaker Museum HVAC Project Number 124-020 Funding Source PO-0030281 Account No. 324-10-102-121-443001--PROJ00000524 Amount $9,300.00 Terms of Contract EJCDC Amendment Purpose/Description Design services quoting out two or more HVAC units at the Studebaker Museum. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: