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Home My WebLink AboutChange Order No 6 - Coal Line Trail Phase IIB Proj No. 122-035 - INDOT Milestone1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 11, 2024 Office of LPA and Grant Administration INDOT LaPorte District Attention: Director of LPA and Grant Administration 315 East Boyd Blvd. 100 North Senate Ave., Room N955-LPA LaPorte, IN 46350 Indianapolis, IN 46204 aholderread(d)indot.in. og_v cholth&usiconsultant. com RE: Change Order No. 6 (Final) — Coal Line Trail Phase IIB — Project No. 122-035 Dear Mr. Holth: At its June 11, 2024 meeting, the Board of Public Works approved the above referenced Change Order be decreased by $102,370.40, bringing the revised contract amount to $3,406,165.11. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Board of Public Works FROM: Gemma Stanton, Project Engineer SUBJECT: Change Order #6 Coal Line Trail Phase IIB DATE: 6/3/2024 Attached is Change Order 5 for the Coal Line Trail Phase 2B project. The Change Order amount is a deduct of $-102,370.40. Original Contract amount: $3,450.217.13 Previously approved change orders: $58,318.38 Percent Decrease Including Requested:-1.277% New Contract Amount: $3,406,165.11 As this is a federal aid project, INDOT is responsible for the construction contract with Milestone. The City does not need to appropriate additional funds for this change order. Please call with your questions. Thank you for your consideration of this request. Contract No:B -44292 Change Order No.: 006 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: B -44292 Letting Date:09/14/2022 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Holth, Chris Status:Draft Change Order Information Change Order No.: 006 EWA: N or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: FINAL QUANTITY ADJUSTMENT Description: Over/Under Change Order Original Contract Amount $ 3,450,217.13 Current Change Order Amount $-102,370.40 Percent: -2.967 % Total Previous Approved Changes $ 58,318.38 Percent: 1.690 % Total Change To -Date $-44,052.02 Percent: -1.277 % Modified Contract Amount $ 3,406,165.11 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension Previous Time Approved Revised Contract Time SS Days 0 SP Days 0 SP Days Value $ 0.00 SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value $ SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:B -44292 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority ($ per Change Order) (Days per Contract) Verbal Approval Required? Total Change To-Date>5%? Scope/Design Recommendation Required? Change Order No.: 006 Page: 2 AE: V DCE: SCE: * DDCM: (-LE$250K-)(-LE$750K-)(--LE$2M--)(--GT$2M--) ( 50 SS days ) ( 100 SS days) ( 200 SS Days ) ( GT 200 SS days) ®/ N If Y, by S.Hauersperger Date Issued 5/20/24 Y /(E)If Y, Copy to Program Budget Manager. Y AMIf Y, Referred to Project Manager(PM) Date to PM Date Returned Approval Authority Concurs with PM? Q/ N If Y, Concurrence by J.Krueckeberg LPA Signatures Required? FHWA Signatures Required? Date 5/20/24 If N,Resolution: Approved Disapproved Resolved by 0/ N If Y, Date to LPA 5/22/24 Date Date Returned Y /lalf Y, Date to FHWA Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Comments: Date Contract No:B -44292 INDIANA Change Order No:006 Department of Transportation Contract: B -44292 Project: 2200199 - State:220019900LC4 Change Order Nbr: 006 Change Order Description: Over/Under Change Order Reason Code: FINAL QUANTITY ADJUSTMENT CLN PCN PLN Item Code Unit Unit Price CO Qty Comment 0011 2200199 0011 205-12108 DOL 1.000-30613.850 C Item Description: STORMWATER MANAGEMENT BUDGET Supplemental Descriptionl: Supplemental Description2: 0022 2200199 0022 616-05688 TON 135.000-531.530 C Item Description: RIPRAP, CLASS 1 Supplemental Descriptionl: Supplemental Description2: Date:05/20/2024 Page: 3 Amount Change Amount:$-30,613.85 Amount:$-71,756.55 Total Value for Change Order 006 = $-102,370.40 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation Item #0011 - This quantity was under due to the two project once being together then getting split into 2 contracts. The budgets were not split appropriately for this item based on the scope of the project. Item #0022 - This item was underrun due to not needing all of the material. All material was put in per plan and specification and still had additional material not used. Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Milestone Contractors v �O Contractor: Signed By: Date: 5/21/2024 NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:B -44292 INDIANA Change Order No:006 Department of Transportation CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS tA14 '.�_12M Elizabeth A. Maradik, President Gary A. Gilot, Member 7j2w�, Joseph R. Molnar, Vice President Briana///Miic�cou, Member �'V— Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: June 11, 2024 PE/S APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Date:05/20/2024 Page: 4 Approval Level Name of Approver Date Status BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 5/31/2024 Name Gemma Stanton Department PW BPW Date 6/11/2024 Phone Extension 9083 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Ron O'Connor Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ® Chg. Order, No. 6 and Final ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Information Company or Vendor Name INDOT (Contractor is Milestone) ❑ Yes❑ If Yes, Approved by Purchasing New Vendor ® No Yes MBE MBE/WBE Contractor Completed E-Verify Form Attached ❑ ❑ No Project Name Coal Line Trail Phase 2B Project Number 122-035 DES2200199 Funding Source Account No. PO-0025244 Amount $3,406,165.11 Terms of Contract Purpose/Description See attached memo. For Change Orders Only Amount of ❑ Increase ® Decrease ($ 102,370.4) Previous Amount $3,508,535.51 Increase Current Percent of Change: Decrease New Amount $3,406,165 Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: 967% (1.277%)