The URL can be used to link to this page

Home My WebLink AboutRejection of Bid - 2024 Lead Service Line Replacements NW & SW Zones Proj No. 123-069C1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS June 11, 2024 Mr. Justin Butler Selge Construction Co., Inc. 2833 South I ITH St. Niles, MI 49120 aswinehart&selgeconstruction. com RE: Rejection of Bids — 2024 Lead Service Line Replacements NW & SW Zones Project No. 123-069C Dear Mr. Butler: At its June 11, 2024 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to the bid was over budget. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Hefner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Becca Plantz, Senior Project Engineer SUBJECT: Award Project No. 123-069C 2024 Lead Service Line and Main Replacements — Northwest and Southwest Zone DATE: May 28, 2024 On May 14, 2024, the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct. The bidders are summarized as follows: Bidder Selge Construction Co., Inc. Base Bid $4,868,806.65 Alternate 1 $398,277.15 Alternate 2 $337,659.05 Alternate 3 $181,408.60 Alternate 4 $479,544.25 Alternate 5 $231,180.95 Alternate 6 $234,696.75 Alternate 7 $277,104.75 Total $7,008,678.15 Indiana Finance Authority Disadvantaged Business Enterprise Forms were required due to the state funding, and goals were set at: MBE Goal: 7% WBE Goal: 5% The IFA DBE documents do not have a location to report percent or total utilization, although, Selge showed evidence of good faith efforts on the IFA DBE Good Faith Effort forms and related attachments reporting correspondence. I recommend the Board reject the bid due to it being overbudget. All Indiana Finance Authority Front End Documentation provided prior to open is executed and included in bids, except for HRP completing their MWBE utilization on the City forms. After bids were opened, it was found that FEDC Attachment L — Telecom Contract Provisions, Attachment M — BABA Contract Provision, and Attachment N — BABA Certification Form needed to be included as part of the contract documents. Follow up to correct this was not pursued due to the recommendation to reject the bid due to budget. Please call with your questions 5998. Enc. Bid Tabulation CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member 1�'�Z 7Tt Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: June 11, 2024 2024 SB LSL Replacement - Northwest and Southwest Zones City Project No. 123-069C City of South Bend Bid Tabulation Base Bid - Lead Service Line Replacement Engineer's Estimate Selge Construction Item No. Description Unit Quantity Unit Price Amount Unit Price Amount 1. Mobilization/Demobilization 1 LS $145,259.63 $145,259.63 $237,925.00 $237,925.00 2. Maintenance of Traffic 1 LS $20,000.00 $20,000.00 $45,000.00 $45,000.00 3. Removals and Clearing 1 LS $30,000.00 $30,000.00 $340,000.00 $340,000.00 4. Concrete Curb, Remove 3,744 LFT $10.00 $37,440.00 $10.00 $37,440.00 5. Concrete Sidewalk, Remove 1,734 SYD $20.00 $34,680.00 $10.00 $17,340.00 6. Concrete Approaches, Remove 83 SYD $20.00 $1,660.00 $25.00 $2,075.00 7. Existing Water Service, Potholing 312 EA $750.00 $234,000.00 $1,025.00 $319,800.00 8. Temporary Erosion and Sediment Control 1 LS $10,000m $10,000.00 $15,000.00 $15,000.00 9. Compacted Aggregate, No. 53, 6" 5,155 SYD $14.50 $74,747.50 $30.25 $155,938.75 10. HMA for Patching, 8" 5,072 SYD $40.00 $202,880.00 $84.00 $426,048.00 11. PCCP for Approaches, 6" 83 SYD $100.00 $8,300.00 $140.00 $11,620.00 12. Standard Curb 3,744 LFT $45.00 $168,480.00 $66.25 $248,040.00 13. Concrete Sidewalk, 4" 1,734 SYD $70.00 $121,380.00 $106.35 $184,410.90 14. Water Service, 1", Long Side 162 EA $7,500.00 $1,215,000.00 $9,185.00 $1,487,970.00 15. Water Service, 1", Short Side 150 EA $6,000.00 $900,000.00 $8,685.00 $1,302,750.00 114. Mulched Seeding, Type U 6,935 SYD $5.40 $37,449.00 Total Base Bid $3,203,827.13 $4,868,806.65 Add Alternate 1 - College St. - Elwood to Bullar Engineer's Estimate Selge Construction Item No. Description Unit Quantity Unit Price Amount Unit Price Amount 101 Removals and Clearing 1 LS $30,000.00 $30,000.00 $79,425.00 $79,425.00 102. Concrete Curb, Remove 276 LFT $10.00 $2,760.00 $10.00 $2,760.00 103. Concrete Sidewalk, Remove 128 SYD $20.00 $2,560.00 $10.00 $1,280.00 104. Concrete Approaches, Remove 17 SYD $20.00 $340.00 $25.00 $425.00 105. Existing Water Service, Potholing 23 EA $750.00 $17,250.00 $1,025.00 $23,575.00 106. Temporary Erosion and Sediment Control 1 LS $5,000.00 $5,000.00 $1,000.00 $1,000.00 107. Compacted Aggregate, No. 53, 6" 385 SYD $14.50 $5,582.50 $30.25 $11,646.25 108. HMA for Patching, 8" 368 SYD $40.00 $14,720.00 $84.00 $30,912.00 109. PCCP for Approaches, 6" 17 SYD $100.00 $1,700.00 $155.00 $2,635.00 110. Standard Curb 276 LFT $45.00 $12,420.00 $71.00 $19,596.00 111. Concrete Sidewalk, 4" 128 SYD $70.00 $8,960.00 $115.00 $14,720.00 112. Water Service, 1", Long Side 12 EA $7,500.00 $90,000.00 $9,185.00 $110,220.00 113. Water Service, 1", Short Side 11 EA $6,000.00 $66,000.00 $8,685.00 $95,535.00 114. Mulched Seeding, Type U 511 SYD $5.00 $2,555.00 $8.90 $4,547.90 Alternate 1 Total $259,847.50 $398,277.15 1 of 5 Add Alternate 2 - Collet St. Keller to Marquette Engineer's Estimate Selge Construction Item No. Description Unit Quantity Unit Price Amount Unit Price Amount 201 Removals and Clearing 1 LS $30,000.00 $30,000.00 $59,925.00 $59,925.00 202. Concrete Curb, Remove 240 LFT $10.00 $2,400.00 $10.00 $2,400.00 203. Concrete Sidewalk, Remove 111 SYD $20.00 $2,220.00 $10.00 $1,110.00 204. Concrete Approaches, Remove 17 SYD $20.00 $340,00 $25.00 $425.00 205. Existing Water Service, Potholing 20 EA $750.00 $15,000.00 $1,025.00 $20,500.00 206. Temporary Erosion and Sediment Control 1 LS $5,000.00 $5,000.00 $1,000.00 $1,000.00 207, Compacted Aggregate, No. 53, 6" 337 SYD $14.50 $4,886.50 $30.25 $10,194.25 208. HMA for Patching, 8" 320 SYD $40.00 $12,800.00 $84.00 $26,880.00 209. PCCP for Approaches, 6" 17 SYD $100.00 $1,700.00 $155.00 $2,635.00 210, Standard Curb 240 LFT $45.00 $10,800.00 $71.00 $17,040.00 211. Concrete Sidewalk, 4" 111 SYD $70.00 $7,770.00 $115.00 $12,765.00 212. Water Service, 1", Long Side 10 EA $7,500.00 $75,000.00 $9,185.00 $91,850.00 213. Water Service, 1", Short Side 10 EA $6,000.00 $60,000.00 $8,685.00 $86,850.00 214. Mulched Seeding, Type U 444 SYD $5.00 $2,220.00 $9.20 $4,084.80 Alternate 2 Total $230,136.50 $337,659.05 Add Alternate 3 - Elmer St. - Beraan to Pershina Engineer's Estimate Selge Construction Item No. Description nit U Quantity Unit Price Amount Unit Price Amount 301 Removals and Clearing 1 LS $30,000.00 $30,000.00 $27,425.00 $27,425.00 302. Concrete Curb, Remove 132 LFT $10.00 $1,320.00 $10.00 $1,320.00 303. Concrete Sidewalk, Remove 61 SYD $20.00 $1,220.00 $10.00 $610.00 304. Concrete Approaches, Remove 17 SYD $20.00 $340.00 $25.00 $425.00 305. Existing Water Service, Potholing 11 EA $750.00 $8,250.00 $1,025.00 $11,275.00 306. Temporary Erosion and Sediment Control 1 LS $5,000.00 $5,000.00 $1,000.00 $1,000.00 307. Compacted Aggregate, No. 53, 6" 180 SYD $14.50 $2,610.00 $30.25 $5,445.00 308. HMA for Patching, 8" 163 SYD $40.00 $6,520,00 $84.00 $13,692,00 309. PCCP for Approaches, 6" 17 SYD $100.00 $1,700.00 $155.00 $2,635.00 310. Standard Curb 132 LFT $45.00 $5,940.00 $71.00 $9,372.00 311. Concrete Sidewalk, 4" 61 SYD $70.00 $4,270.00 $115.00 $7,015.00 312. Water Service, 1", Long Side 6 EA $7,500.00 $45,000.00 $9,185.00 $55,110.00 313. Water Service, 1", Short Side 5 EA $6,000.00 $30,000.00 $8,685.00 $43,425.00 314. Mulched Seeding, Type U 244 SYD $5.00 $1,220.00 $10.90 $2,659.60 Alternate 3 Total $143,390.00 $181,408.60 2of5 Add Alternate 4 - Johnson St_ - Hamilton to Rcrnan Engineer's Estimate Selge Construction Item No. Description Unit Quantity Unit Price Amount Unit Price Amount 401 Removals and Clearing 1 LS $30,000.00 $30,000.00 $67,425.00 $67,425.00 402. Concrete Curb, Remove 360 LFT $10.00 $3,600.00 $10.00 $3,600.00 403. Concrete Sidewalk, Remove 167 SYD $20.00 $3,340.00 $10.00 $1,670.00 404. Concrete Approaches, Remove 33 SYD $20.00 $660.00 $25.00 $825.00 405. Existing Water Service, Potholing 30 EA $750.00 $22,500.00 $1,025.00 $30,750.00 40& Temporary Erosion and Sediment Control 1 LS $5,000.00 $5,000.00 $1,000.00 $1,000.00 407. Compacted Aggregate, No. 53, 6" 473 SYD $14.50 $6,858.50 $30.25 $14,308.25 408. HMA for Patching, 8" 440 SYD $40.00 $17,600.00 $80.00 $35,200.00 409. PCCP for Approaches, 6" 33 SYD $100.00 $3,300.00 $155.00 $5,115.00 410. Standard Curb 360 LFT $45.00 $16,200.00 $71.00 $25,560.00 411. Concrete Sidewalk, 4" 167 SYD $70.00 $11,690.00 $115.00 $19,205.00 412. Water Service, 1", Long Side 18 EA $7,500.00 $135,000.00 $9,185.00 $165,330.00 413. Water Service, 1", Short Side 12 EA $6,000.00 $72,000.00 $8.685,00 $104,220.00 414. 1 Mulched Seeding, Type U 667 SYD $5.00 $3,335.00 $8.00 $5,336.00 Alternate 4 Total $331,083.50 $479,544.25 Add Alternate 5 - Johnson St. - Rernan to Parshinn Engineer's Estimate Selge Construction Item No. Description Unit Quantity Unit Price Amount Unit Price Amount 501 Removals and Clearing 1 LS $30,000.00 $30,000.00 $37,925.00 $37,925.00 502. Concrete Curb, Remove 168 LFT $10.00 $1,680.00 $10.00 $1,680.00 503. Concrete Sidewalk, Remove 78 SYD $20.00 $1,560.00 $10.00 $780.00 504. Concrete Approaches, Remove 17 SYD $20.00 $340.00 $25.00 $425.00 505. Existing Water Service, Potholing 14 EA $750.00 $10,500.00 $1,025.00 $14,350.00 506. Temporary Erosion and Sediment Control 1 LS $5,000.00 $5,000.00 $1.000.00 $1,000.00 507. Compacted Aggregate, No. 53, 6" 223 SYD $14.50 $3,233.50 $30.25 $6,745.75 508. HMA for Patching, 8" 206 SYD $40.00 $8,240.00 $80.00 $16,480,00 509. PCCP for Approaches, 6" 17 SYD $100.00 $1,700.00 $155.00 $2,635.00 510. Standard Curb 168 LFT $45.00 $7,560.00 $71.00 $11,928.00 511. Concrete Sidewalk, 4" 78 SYD $70.00 $5,460.00 $115.00 $8,970.00 512. Water Service, 1", Long Side 7 EA $7,500.00 $52,500.00 $9,185.00 $64,295.00 513. Water Service, 1", Short Side 7 EA $6,000.00 $42,000.00 $8,685.00 $60,795.00 514. Mulched Seeding, Type U 311 SYD $5.00 $1,555.00 $10.20 $3,172.20 Alternate 5 Total $171,328.50 $231,180.95 3of5 Add Alternate 6 - Warren St. - Mid Block South of Delaware to Delaware Engineer's Estimate Selge Construction Item No. Description Unit I Quantity Unit Price Amount Unit Price Amount 601 Removals and Clearing 1 LFT $30,000.00 $30,000.00 $37,925.00 $37,925.00 602. Concrete Curb, Remove 168 SYD $10.00 $1,680.00 $10.00 $1,680.00 603. Concrete Sidewalk, Remove 78 SYD $20.00 $1,560.00 $10.00 $780.00 604. Concrete Approaches, Remove 17 EA $20.00 $340.00 $25.00 $425.00 605. Existing Water Service, Potholing 14 LS $750.00 $10,500,00 $1,025.00 $14,350.00 606. Temporary Erosion and Sediment Control 1 SYD $5,000.00 $5,000.00 $1,000.00 $1,000.00 607. Compacted Aggregate, No. 53, 6" 241 SYD $14.50 $3,494.50 $30.25 $7,290.25 608, HMA for Patching, 8" 224 SYD $40.00 $8,960.00 $84.00 $18,816.00 609. PCCP for Approaches, 6" 17 LFT $100.00 $1,700.00 $155.00 $2.635.00 610. Standard Curb 168 SYD $45.00 $7,560.00 $71.00 $11,928.00 611. Concrete Sidewalk, 4" 78 EA $70.00 $5,460.00 $115.00 $8,970.00 612. Water Service, 1", Long Side 8 EA $7,500.00 $60,000.00 $9,185.00 $73,480.00 613. Water Service, 1", Short Side 6 SYD $6,000.00 $36,000.00 $8,685.00 $52,110.00 614. Mulched Seeding, Type U 315 SYD $5.00 $1,575.00 $10.50 $3,307.50 Alternate 6 Total $173,829.50 $234,696.75 Add Alternate 7 - Warren St. - Delaware to Calvert Engineer's Estimate Selge Construction Item No. Description Unit Quantity Unit Price Amount Unit Price Amount 701 Removals and Clearing 1 LS $30,000.00 $30,000.00 $39,925.00 $39,925.00 702. Concrete Curb, Remove 204 LFT $10.00 $2,040.00 $10.00 $2,040.00 703. Concrete Sidewalk, Remove 94 SYD $20.00 $1,880.00 $10.00 $940.00 704. Concrete Approaches, Remove 17 SYD $20.00 $340.00 $25.00 $425.00 705. Existing Water Service, Potholing 17 EA $750.00 $12,750.00 $1,025.00 $17,425.00 706. Temporary Erosion and Sediment Control 1 LS $5,000.00 $5,000.00 $1,000.00 $1,000.00 707. Compacted Aggregate, No. 53, 6" 289 SYD $14.50 $4,190.50 $30.25 $8,742.25 708. HMA for Patching, 8" 272 SYD $40.00 $10,880.00 $84.00 $22,848.00 709, PCCP for Approaches, 6" 17 SYD $100.00 $1,700.00 $155.00 $2,635.00 710. Standard Curb 204 LFT $45.00 $9,180.00 $71.00 $14,484.00 711. Concrete Sidewalk, 4" 94 SYD $70.00 $6,580.00 $115.00 $10,810.00 712. Water Service, 1", Long Side 9 EA $7,500.00 $67,500.00 $9,185.00 $82,665.00 713. Water Service, 1 Short Side 8 EA $6,000.00 $48,000.00 $8,685.00 $69,480.00 714. Mulched Seeding, Type U 378 SYD $5.00 $1,890.00 $9.75r- $3,685.50 Alternate 7 Total $201,930.50 $277,104.75 Acknowledge Addendum No. 1 Yes 4of5 Bid Summary Engineer's Estimate Selge Construction Division A Division B Division A Division B Engineer's Estimate Selge Construction Base Bid Total Division A and B $3,203,827.13 $0.00 $4,868,806.65 $0.00 Total $3,203,827.13 $4,868,806.65 Add Alternate 1 Total Division A and B $259,847.50 $0.00 $398,277.15 $0.00 Total $259,847.50 $398,277.15 Add Alternate 2 Total Division A and B $230,136.50 $0.00 $337,659.05 $0.00 Total $230,136.50 $337,659.05 Add Alternate 3 Total Division A and B $143,390.00 $0.00 $181,408.60 $0.00 Total $143,390.00 $181,408.60 Add Alternate 4 Total Division A and B $331,083.50 $0.00 $479,544.25 $0.00 Total $331,083.50 $479,544.25 Add Alternate 5 Total Division A and B $171,328.50 $0.00 $231,180.95 $0.00 Total $171,328.50 $231,180.95 Add Alternate 6 Total Division A and B $173,829.50 $0.00 $234,696.75 $0.00 Total $173,829.50 $234,696.75 Add Alternate 7 Total Division A and B $201,930.50 $0.00 $277,104.75 $0.00 Total $201,930.50 $277,104.75 Base Bid + Alternates Division A and B $0.00 $0.00 Total $6,226,919.13 $9,148,549.65 I hereby certify that the above truly and accurately represents bids received for this project on May 16, 2024 C 4 May 16, 2024 Chad Knip, P.E. Abonmarche Consultants, Inc. 5of5 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 06/03/2024 Name Becca Plantz Department Public Works BPW Date 06/11/2024 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name Cynthia Simmons and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Mickey Lovey Check the Appropriate Item I Professional Services Agreement ❑ Contract ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. I-1 Other: Michael Schmidt ❑ Amendment/Addendum ❑ Bid Award ❑ Quote Award ❑ C/O & PCA No. ❑ Traffic Control Information All Submissions U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Title Sheet ® Reject Bids/Quotes ❑ PCA ❑ Resolution Ease./Encroach Company or Vendor Name ❑ Yes[:] If Yes, Approved by Purchasing New Vendor ❑ No Yes ❑❑ MBE MBE/WBE Contractor Completed E-Verify Form Attached ❑ No Project Name 2024 Lead Service Line Replacements Northwest and Southwest Zone Project Number 123-069C Funding Source State Revolving Fund Account No. Amount Terms of Contract Unit Prices Purpose/Description Reject bids for the replacement of lead services from the water main to the water meter of houses within a northwestern and southwestern zone. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Increase % Decrease ( % Increase % Total Percent of Change: Decrease % Time Extension Amount: New Completion Date: