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Home My WebLink About06112024 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 11, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of May 23, and May 28, 2024 2. OPENING OF BIDS A. Wastewater Treatment Plant CNG Compressor Upgrade – Project No. 119-109R 1. Funding: PR-00027076 B. Downtown South Bend to Notre Dame Trail Wayfinding Signs – Project No. 122- 040C 1. Funding: PR-00033300 C. Grand Trunk Western Railroad Water Main Replacement at Greenlawn Ave. and S. 30th. St. – Project No. 122-041 1. Funding: PR-00033297 D. CSO 22 Control Valve Replacement – Project No. 123-032 1. Funding: PR-00033373 E. Raclin Murphy Encore Center – Project No. 123-056 1. Funding: PR-00032431 3. AWARD BIDS AND APPROVE CONTRACTS A. 2024-2025 Water Treatment Wastewater Chemicals 1. Company: Alexander Chemical Corporation 2. Amount: Unit Prices: $1,624 Per Ton Chlorine; Total $243,600, $979 Per Ton Sulfur Dioxide; Total $97,900 for One (1) Year Contract – May 14, 2024 through May 13, 2025 3. Funding: 641-06-605-514-422012 B. 2024-2025 Water Treatment Wastewater Chemicals 1. Company: Kemira Water Solutions, Inc. 2. Amount: Unit Price: $2.28 per Gallon Ferric Chloride; Total $205,000 for One (1) Year Contract – May 14, 2024 through May 13, 2025 3. Funding: 641-06-605-514-422012 C. 2024-2025 Water Treatment Wastewater Chemicals 1. Company: Polydyne Inc. 2. Amount: Unit Price: $2.03 per Pound Dry Polymer Flocculent; Total $81,200 for One (1) Year Contract – May 14, 2024 through May 13, 2025 3. Funding: 641-06-605-514-422012 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 11, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 D. Fellows Booster Pump Station Improvements - Contract A – Project No. 121- 070A 1. Company: EFI Solutions, Inc. 2. Amount: $2,529,025; Subject to Loan Closing on June 4, 2024 with the Indiana Finance Authority 3. Funding: State Revolving Fund E. Fellows Booster Pump Station Improvements - Contract B – Project No. 121- 070B 1. Company: Selge Construction Co., Inc. 2. Amount: $3,724,000; Base Bid Only - Subject to Loan Closing on June 4, 2024 with the Indiana Finance Authority 3. Funding: State Revolving Fund F. 2024 Lead Service Line & Main Replacements West Zone – Project No. 123- 069A 1. Company: Selge Construction Co., Inc. 2. Amount: $1,721,949.75; All Divisions Plus Alternates 3. Funding: State Revolving Fund G. 2024 Lead Service Line & Main Replacements Southeast Zone – Project No. 123- 069B 1. Company: Selge Construction Co., Inc. 2. Amount: $6,193,283.50; All Divisions Plus Alternates 3. Funding: State Revolving Fund 4. RESCIND QUOTATION AWARD A. 2024 Tree and Stump Removal - District 3 – Project No. 124-010B 1. Company: American Tree and Lawn Care 2. Description: Errors Made in Quote Calculations by Bidder 3. Funding: PR-00032850 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2024 Brick Spot Repair – Project No. 124-041 1. Company: Acorn Landscaping, LLC 2. Amount: $123,596; Base Quote Only 3. Funding: PR-00033529 B. 2024 Tree and Stump Removal - District 3 – Project No. 124-010B 1. Company: K&R Tree Service 2. Amount: $22,708 3. Funding: PR-00032850 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 11, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 6. REJECTION OF BIDS/QUOTATIONS A. 2024 Lead Service Line Replacements NW & SW Zones – Project No. 123-069C 1. Description: Due to Bids Being Overbudget 2. Funding: State Revolving Fund B. South Bend - SBCSC Administration Building Renovation - Elevator Replacement – Project Nos. 124-001A & 124-001AR 1. Description: Due to Bids Being Overbudget 2. Request to Advertise 3. Funding: PR-00033640 7. CHANGE ORDERS A. Coal Line Trail Phase IIB – Project No. 122-035 1. Company: Indiana Department of Transportation & Milestone Contractors 2. Change Order No.: 6 (Final) 3. Decrease Amount: ($102,370.40) 4. Percent of Decrease: (2.967%) 5. Total Percent Change: (1.277%) 6. Revised Contract Amount: $3,406,165.11 7. Funding: PO-0025244 8. PROJECT COMPLETION AFFIDAVITS A. Northwest Elevated Tank Site Restoration – Project No. 122-018A 1. Company: Acorn Landscaping, LLC 2. Final Contract Amount: $31,759 3. Funding: PO-0029006 B. Dubail Street Sidewalk – Project No. 124-009B 1. Company: Ortiz Construction Inc. 2. Final Contract Amount: $13,676 3. Funding: PO-0030605 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2024 Curb and Sidewalk Program – Project No. 124-009 1. Title Sheet 2. Funding: Division 1 - PR-00033969, Division 2 - PR-00034020, Division 3 - PR-00034021, Division 4 - PR-00034022, Division 5 - PR-00034029 10. REQUEST TO ADVERTISE FOR PROPOSALS A. Towing Services for South Bend Police Department 1. Funding: No Cost to City CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 11, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 11. RESOLUTIONS A. Resolution No. 17-2024 A Revised Resolution of the City of South Bend, Indiana Board of Public Works for the Sewer Lateral Reimbursement Program Policy 1. Description: Add Lining to Existing Sewer Laterals as an Option on Case-by- Case Basis, Depending on Size and Condition of Lateral 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Owner-Engineer Agreement – M/E Design Services 1. Description: Design Services for Studebaker Museum for HVAC Replacement Project No. 124-020 2. Amount: $9,300; New Adjusted Amount $11,300 3. Funding: PO-0030281 B. INDOT Recommendation for Acceptance – Lawson-Fisher Associates 1. Description: Approve Report of Contract Final Inspection and Recommendation for Acceptance for Coal Line Trail Phase IIA Project No. 115-064 C. Deed of Dedication – Barnes Development Co. (Owner) & Woolpert (Surveyor) 1. Description: Additional Right-of-Way at 4401 S. Michigan St. Project No. DP23-058 D. Amendment No. 1 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Design, Bidding & Construction Phase Work for Lead Service Line Replacement Program Project No. 123-069 2. Amount: $409,000; New Adjusted Amount NTE $450,590 (Hourly) 3. Funding: PR-00034011 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Clark Run 5K a) Date/Times: October 5, 2024; 10:00 a.m. to 11:00 a.m. b) Location: Miami St. at Donmoyer Ave. and Miami St. at Ridgedale Rd. c) Favorable Recommendations 2. Event: East Race Waterway 40th. Celebration a) Date/Times: June 29, 2024; 10:00 a.m. to 8:00 p.m. b) Location: S Niles Ave. from E. Washington St. to E. Jefferson Blvd. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 11, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 3. Event: Ellsworth Block Party a) Date/Times: July 3, 2024; 5:00 p.m. to 10:00 p.m. b) Location: S. Ellsworth Pl. from Wilson Ave. to E. Washington St. c) Favorable Recommendations 4. Event: Kids Triathlon a) Date/Times: July 20, 2024; 8:00 a.m. to 12:00 p.m. (Rain Date July 21, 2024) b) Location: Fellow St. to Portage Ave; North on S. St. Joseph; East on Dubail; South on Marietta St; West on Dayton St; South on Rush St. to Parking Lot (Rolling Closures) c) Favorable Recommendations 14. STREET/ALLEY VACATIONS A. Applicant: Danch, Harner & Associates 1. Location: Alley at 215 W. Marion St. 2. Purpose: Allow Additional Parking for Beacon Hospital 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria B. Applicant: Rebecca Plantz 1. Location: Alley at 211 N. Michigan St. 2. Purpose: Allow Access for the Expansion of the Raclin-Murphy Encore Center 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 15. TRAFFIC CONTROL DEVICES A. New Installation – Change Speed Limit Signs Three (3) Replaced, Four (4) New, Seven (7) Total to 30MPH 1. Location(s): a) E. Mishawaka Ave. between Ironwood Dr. & Logan St. b) All Criteria Met 16. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 26917 McArthur Ct. – Sewer B. 53593 Erne Ct. – Sewer 17. RATIFY BONDS A. Contractor Bonds 1. 1 Stop Property Solutions, Approved effective June 3, 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA June 11, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 B. Excavation Bonds 1. Hasse Construction Co., Inc., Approved May 29, 2024 2. Walter Siematkowski, Approved effective May 28, 2024 C. Occupancy Bonds 1. 1 Stop Property Solutions, Approved effective June 3, 2024 2. Boldyn Networks US LLC, Approved effective May 16, 2024 3. Hasse Construction Co., Inc., Approved May 29, 2024 4. Hayes Design Company LLC, Approved effective June 3, 2024 5. Walter Siematkowski, Approved effective May 28, 2024 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-80037, GBLN-80149, GBLN-80265 a) Date: 05/21/2024 b) Amount: $2,145,275.41 2. Claim No.: GBLN-80520 a) Date: 05/28/2024 b) Amount: $1,593,776.58 3. Claim No.: GBLN-81232 c) Date: 06/04/2024 d) Amount: $1,602,639.74 4. Claim Nos.: GBLN-80886, GBLN-81250, GBLN-81310 c) Date: 06/05/2024 d) Amount: $2,966,837.11 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.