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Home My WebLink About04/18/13 Board of Public Works Agenda ReviewCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2013 —10:30 a.m. . 10 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: April 4, 2013; Regular Meeting: April 9, 2013 B. Claims Review: April 16, 2013 2. OPENING OF BIDS A. Waste Water Treatment Plant Detritus Grit Tank Drive Rehabilitation — Project No. 112 -068 1. Funding: Environmental Services, Wastewater, Contractual Services, Other (641.0630.793.63.35) B. One (1) or More, 2012 or Newer, Dual Gasoline and LP Powered Lift Truck 1. Funding: 2013 Capital Budget (201.1101.452.13.02 (Spec Q) (13K021) C. One (1) or More, 2012 or Newer, 35 -Ton Paver Special Trailer 1. Funding: 2013 Street Department Capital Lease Principal and Interest ( 202. 0607 .431.37.11/20.0607.431.37.12) (Spec R) D. Sale of Sewer Equipment E. Sale of City -Owned Property 1. Description: 116 Chapel Lane 3. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT A. Demolition of 910 -912 South Lafayette Boulevard — Project No. 113 -009 1. Former Hamilton's Towing 2. Funding: AEDA TIF (324.1050.460.39.82) (J9A55) 4. AWARD BIDS A. William Street Streetscape — Project No. 113 -003 1. Company: Rieth -Riley Construction Co., Inc. 2. Amount: $122,746.10 (Base Bid with Alternate 1) 3. Funding: WWCDA TIF (422.1050.460.42.03) (13J003) 4. Contract B. Two (2) Pre -Owned 2012 or Newer, Mid -Size Four -Door Sedan Automobiles with Standard Train 1. Company: Gates Automotive Group 2. Amount: $16,000 Each; $32,000 for Two 3. Funding: 2013 Fire Department Capital (288.0902.422.43.02) (Spec K) C. One (1) Pre -Owned 2012 or Newer Mid -Size Four Door Sedan Automobile with Hybrid Train 1. Company: Jordan Motors, Inc. 2. Amount: $24,640 3. Funding: Engineering Capital Lease Principal and Interest (101.0602.431.37.11 and 101.0602.431.37.12) (Spec K) GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2013 —10:30 a.m. . 10 Location: 1308 County -City Building South Bend, Indiana 46601 D. Two (2) 2013 or Newer Four -Door Hybrid Utility Vehicles 1. Company: Jordan Motors, Inc. 2. Amount: $22,435 Each; $44,870 for Two 3. Funding: 2013 — Safety and Risk Capital (222.0403.645.43.02)/Water Works Capital (622.0640.415.43.02) (Spec L) E. Two (2) Pre -Owned 2012 or Newer, Compact Four -Door Sedan Automobiles 1. Company: Jordan Motors, Inc. 2. Amount: $ 14,740 Each; $29,480 for Two 3. Funding: Park Department Capital (201.1101.452.43.02) (K008); Code Enforcement Capital (101.1201.415.43.02) (Spec J) 5. REJECT BID A. One (1), or More, New Heavy Duty Mobile Lifting System 1. Description: Sole Bidder did Not Meet Specifications 6. AWARD QUOTATIONS AND APPROVE CONTRACT A. 2013 Curb and Sidewalk Program - Tree Removal — Project No. 113 -01 IA 1. Company: KC Tree, Inc. 2. Amount: Unit Prices; Not to Exceed $25,000 3. Funding: MVH /Curb and Sidewalk (202.0619.431.31.06) B. 2013 Pavement Program — Cold Milling — Project No. 113 -012 1. Company: J.L. Milling, Inc. 2. Amount: Unit Prices; Not to Exceed $75,000 3. Funding: Streets /Paving (202.0607.431.23.02) 7. CHANGE ORDERS A. Wastewater Treatment Plant Automation of DO Controls for Aeration Blowers — Project No. 111 -070 1. Company: Mason Engineering & Consulting, Inc. 2. Change Order No.: 3 3. Increase Amount: $53,123 4. Percent of Increase: 7.7% 5. Revised Contract Amount: $749,773.60 6. Funding: Environmental Services Capital (642.0630.415.43.66) (12T027) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Infrared Pavement Patching 2013 — Project No. 113 -014 1. Funding: Streets /Paving B. One (1), or More, 2013 or Newer One Ton Four - Wheel -Drive Extended Cab Pick -Up Truck GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 1. Funding: 2013 Traffic Capital Lease Principal and Interest ( 202. 0607 .431.37.11/202.0607.431.37.12) (Spec S) C. One (1), or More, 2013 or Newer 18,000 lb. Four - Wheel -Drive Chassis with Dump Bed 1. Funding: 2013 Park Department Capital (201.1 101.452.43.02) (13K004) (Spec T) D. One (1), or More, 2013 or Newer Single Axle Dump Truck with Dump Bed 1. Funding: 2013 Code Enforcement Capital (101.1201.415.43.02) (Spec U) E. Wastewater Treatment Plant Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Funding: Wastewater O &M, 2011 Sewer Bond 2. Title Sheet F. One (1), or More, 2012 or Newer Track Drive Stump Grinder 1. Funding: 2013 Park Department Capital Budget (201.1 101.452.43.10) (13K029) (Spec V) G. CSO No. 18 Backwater Gate Improvements — Project No. 112 -060 (Rebid) 1. Funding: Environmental Services (641.0630.793.63.35) 9. RESOLUTIONS A. No. 23 — 2013 — A Resolution of the City of South Bend, Indiana, Board of Public Works Approving and Authorizing the Sidewalk and Curb Replacement Program B. No. 24 -2013 — A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing Transfer of Properties to Non - Profit Corporation 1. Description: Transfer of Properties to Center of History to Facilitate Long Range Campus Planning and Development 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Memorandum of Understanding — Michiana Area Council of Governments 1. Description: 2013 Traffic Counts 2. Amount: $5,000 3. Funding: Engineering Professional Services B. Professional Services Agreement — R.W. Armstrong and Associates, Inc. 1. Description: Fire Department Training Facility Design Services — Project No. 111 -017 2. Amount: $276,800 3. Funding: Fire Department Capital C. Professional Services Proposal — Danch, Harper and Associates, Inc. 1. Description: Fire Department Training Facility Variance Petition and Subdivision Replat Preparation — Project No. 111 -017 2. Amount: $7,300 GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 3. Funding: Fire Department Capital D. Professional Services Agreement — DLZ Indiana, LLC 1. Description: Analyze and Recommend Traffic Control Plan for St. Joseph High School 2. Amount: $3,000 3. Funding: Engineering Professional Services (101.0602.431.31.06) E. Contract — Socrata Software 1. Description: Online Subscription Service to Allow the Publication of Targeted Data Sets for Private, Public or Application Developer Consumption in a Human and Machine Readable Format 2. Amount: $36,976 3. Funding: Information Technologies Operating (404.0672.415.36.04) F. Professional Services Agreement — AT &T Indiana 1. Description: City of South Bend Public, Educational, and Governmental Access Channel Transmission Agreement G. Professional Services Agreement — Cardno ATC 1. Description: Statistical Analysis of Groundwater Related to IDEM Agreed Order 2. Amount: $4,421.40 3. Funding: Wastewater O &M Organics Resources Contractuals (641.0631.793.63.35) H. Special Purchase (Compatibility) — Sanitaire (Xylem) 1. Description: Wastewater Treatment Plant Low Pressure Membrane Diffuser Replacement for Aeration Tank 3 2. Amount: $60,911 3. Funding: Environmental Services, Wastewater, Contractual Services (641.0630.793.63.35) I. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Memorial Parking Phase 3B — Project No. 113 -015 — Demolish and Clear Two Buildings, Grade Site, Install New Parking Lot on East Side of 500 Block of North Michigan Street and Northwest Corner of Madison Street and Michigan Street 2. Funding: Medical TIF (426.1050.460.42.01) (10J070) J. Amendment to Contract — Neighborhood Resources and Technical Services Corp. 1. Description: Neighborhood Revitalization through Capacity Building — Clarify Criteria for Reimbursing Neighborhoods USA Conference Attendees 2. Amount: $18,000 3. Funding: CDBG (212.1001.460.39.30) K. Professional Services Agreement — R.W. Armstrong GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 1. Description: East Bank Sewer Separation Phase 4 — Project No. 112 -041 — Construction Inspection Services 2. Amount: $139,840 3. Funding: 2011 Sewer Bond (659.0621.415.42.05) L. Licensing Agreement — AT &T 1. Description: 200 Netmotion Licenses for South Bend Police Department Laptops to allow Officers to Access Warrant and Other Criminal Intelligence Information and Submit Police Reports 2. Amount: $56,312.50 3. Funding: Police Capital (220.0801.421.43.06) M. State QPA Purchase — Dell Computers 1. Description: 2013 Computer Replacement 2. Amount: $89,917.23 3. Funding: Multiple Departments /Sources N. Permanent Utility Easement (Storm Sewer) — CMT South Bend, LLC 1. Description: Sanitary Sewer Easement at 1245 East Ireland Road 2. Amount: $1.00 O. Professional Services Agreement — Lynn Coleman 1. Description: Water Works Security for Main St. Customer Service Office 2. Amount: $25 /Hr., NTE $30,000 3. Funding: Water Works Operations (620.0640.657.31.35) 11. LICENSES AND PERMITS A. Non - Residential Block Party 1. Applicant: Bike Michiana Coalition a) Event: BMC Organic Blueberry Pancake Breakfast b) Location: Colfax Street from Michigan Street to Main Street c) Date /Time: May 15, 2013; 5:30 a.m. to 10:00 a.m. d) Favorable Recommendations B. Processions 1. Applicant: Chet Waggoner Little League a) Event: Opening Day Parade b) Date /Time: April 27, 2013; 7:30 a.m. to 9:00 a.m. c) Favorable Recommendations 2. Applicant: Pound the Pavement for Parenthood a) Event: Pound the Pavement for Parenthood 5K Race b) Date /Time: April 27, 2013; 8:00 a.m. to 1:00 p.m. c) Favorable Recommendations 3. Applicant: S -O -S of the Family Justice Center of St. Joseph County a) Event: 11th Annual S -O -S Take Back the Night March GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2013 —10:30 a.m. . 10 Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6 b) Date /Time: April 25, 2013; 6:00 p.m. to 8:30 p.m. c) Police Department Changed Submitted Route 4. Applicant: Susan G. Komen — Northern Indiana Affiliate a) Event: Susan G. Komen Northern Indiana Race for the Cure b) Date /Time: June 15, 2013; 7:00 a.m. to 12:00 p.m. c) Favorable Recommendations 5. Applicant: The Color Run a) Event: The Color Run, South Bend b) Date /Time: October 5, 2013; 7:00 a.m. to 12:00 p.m. c) Park Department states they will have to be named as additional insured on Certificate of Insurance, as well. C. Permits — Sidewalk Cafe 1. Applicant: Chicory Cafe a) Location: 105 East Jefferson Boulevard, Suite 103 b) Dates /Times: Mondays through Saturdays; 9:00 a.m. to 9:00 p.m. c) See Comments: Police Department and Engineering state five feet for pedestrian right -of -way is required. 2. Applicant: Bruno's Downtown a) Location: 131 North Michigan Street b) Dates /Times: Sundays 11:00 a.m. to 8:00 p.m.; Monday — Saturday, 11:00 a.m. to 9:00 p.m. c) See Comments: Engineering stated five feet of pedestrian right -of -way is required. 3. Applicant: 101 Dine LLC d /b /a Cafe Navarre a) Location: 101 North Michigan Street b) Dates /Times: Sunday 4:00 p.m. to 10:00 p.m.; Monday through Wednesday 11:00 a.m. to 11:00 p.m.; Thursday and Friday 11:00 a.m. to 12:00 a.m.; Saturday 4:00 p.m. to 12:00 a.m. c) See Comments: Building Department stated approval is subject to maintaining a minimum clear area; Police Department stated approval is subject to minimum clear area and removal of furniture and barrier upon close; DTSB stated there is a sign that may need to be moved. D. Licenses 1. Type: Massage Establishment — Renewal a) Applicant: Southside Massage Retreat (1) Location: 411 East Ireland Road (2) Favorable Recommendations 2. Type: Transient Merchant — Renewal a) Applicant: St. Joseph Valley Watercolor Society b) Event: Leeper Park Art Fair GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2013 —10:30 a.m. . 10 Location: 1308 County -City Building South Bend, Indiana 46601 c) Location: Leeper Park d) Date /Time: June 15 -16, 2013 e) Favorable Recommendations E. Encroachment /Revocable Permit 1. Applicant: South Bend BrewWerks a) Location: 216/218 South Michigan Street b) Description: Mount Two Mini -Split HVAC Compressor Units at 10' Minimum Above Alley Grade and Maximum 24" Projection from South Elevation of the State Theater Building c) See Comment: Building Department stated there should be a protective barrier around the equipment to prevent vandalism and /or theft. 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 53383 Juniper Road — Water 13. CERTIFICATES OF INSURANCE A. Hartford Glass Company of Mishawaka 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 7