HomeMy WebLinkAboutSpecial Event - Fun in the Park - July 6APPLICATION FOR USE OF o
PFaCE
PUBLIC RIGHT-OF-WAY FOR EVENT
The following special event has been approved by the Special Events Committee.
Submitted by: Denise Miller
Event name: Fun in the Park
Event Date: July 6 2024
Street Closure: Helmen St between Rexford & Manchester
Closure Times: 9:00 am to 7:00
Sidewalk Closure: ❑ Yes Q No
Comments: Neighborhood block party at Helmen Park. SBPD and SBFD for
meet and greet as well as a soundstage for music.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
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Gary A. Gilot, Member
Murray L. Miller, Member
Joseph R. Molnar, Vice President
Breana N. Micou, Member
Attest: Laura D. Hensley, Acting Clerk
Date: May 28, 2024
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T City of South Bend Special Event Application
ci d� Neighborhood Event
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R $25 application fee if filed 30 days or greater (up to 180 days) in advance of event.
-- Please Brine Comoleted Application and Payment to:
Public Works Service Center, 731 S. Lafayette Blvd., South Bend, IN
Review the Instructions on the Special Events page before completing the application. Neighborhood Special
Event applications must be submitted more than 30 days in advance of the event date or the application will not
be accepted.
Date of Application: 05/06/24
FTM ••a r �r
Organization Name: Mckinley Terrace Neighborhood Association
Applicant (Contact) Name: Catherina Zmud
Applicant(Contact)Phone: (574) 485-7197 Contact Email: vicepresident@mckinleyterrace.org
Address: 3101 Wilder Dr
Secondary Contact Name: John MoncZunski
p: South Bend, IN 46615
Contact Phone: (574) 315-1365 Contact Email: President@mckinleyterrace.org
Address: City/State/ZIP:
Section B - Event Information
Event Name: Fun in the Park
Requested Street Closure: Helmen St
From (Cross Street): Rexford
To (Cross Street): Manchester
Provide a brief description of the event:
Attendance: 100-200
Neighborhood block party at Helmen Park. We will have SBPD and a fire truck for a meet & greet
as well as a soundstage for music.
Date of Event Setup [mm/dd/yy]:07/06/24 —Time: 9:00am
Begin Date of Event [mm/dd/yy]: 07/06/24 Time: 11:00am
End Date of Event [mm/dd/yy]: 07/06/24
Event Cleanup Completion [mm/dd/yy]: 07/06/24
Time: 4:00pm
Time:
Have all residents on the affected block have been notified and invited? ❑ Yes ❑ No
Please attach a copy of the door hanger or letter used to notify residents in addition to signature attachment.
• Number of households fronting the proposed street closure: 20
Number of households represented by signatures on attached sheet:
Will this event have music (live or other)? ®Yes ❑ No
Section C - Alcohol
• Will alcohol be served or sold? ❑ Yes ® No
If Yes:
o The applicant must apply for and receive a temporary liquor license from the Alcohol &Tobacco
Commission.
o Application cannot be processed without a copy of this license.
o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted
with application.
o Application cannot be processed without deposit.
o Deposit will be returned upon inspection of event area by the Board of Public Works.
o The applicant must submit a map or drawing of:
o Fencing around serving area
o Trash receptacles
o Events that will have alcohol sales must provide security. If your event will be hiring a security company,
please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone
numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event applicant)
of three (3) security guards in the fields provided in sub -section (b).
(a) Security Company Information
Company Name: T$9 N/A Contact Name:
Contact
Address: City/State/ZIP:
(b) Independent Security Information
Name: T-69N/A Contact Phone:
Qualifications:
Name: Contact Phone:
Qualifications:
Name: Contact Phone:
Qualifications:
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• Will your event have food sales (food vendors, caterers, food trucks, etc.)? ® Yes ❑ No
o If yes, the event coordinator must apply for and receive a St Joseph County Health Department
Temporary Event Permit.
o Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be
filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to
serve on -site and display these permits at the event.
o All applications and guidelines can be found on the St. Joseph County Health Department Food Service
website at sichd.org/food-service.
Please select food types: ❑ Food Vendor ❑ Caterer ❑ Food Truck ® Other: TBD
If a Food Truck, please list company name(s):
Please describe how food will be cooked and served:
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Section E - Indemnity & Hold Harmless Agreement
• City of South Bend Special Events Committee
Indemnity & Hold Harmless Agreement
Date: 05/06/24 Event Date: 07/06/24
Event Name: Fun in the Park
Organization: Mckinley Terrace Neighborhood Association
Applicant (Contact) Name: Catherina Zmud
Applicant (Contact) Phone: (574) 485-7197 Alt. Phone:
Email: vicepresident@mckinleyterrace.org
Address: 3101 Wilder Dr
Event Location (Please describe):
City/State/ZIP: South Bend, IN 46615
Helmen Park and Helmen St from Rexford to Manchester
Length of Event (Dates/Times): 07/06/24 9:OOam-7
is APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any
liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer
or incur as a result of any claims or actions which may be made against the City, its agents, employees, or
subdivisions by any person, including a participant in the activity, arising out of the approval of this request by
the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of-
way for the event described above, or for any harm or damage alleged to have occurred because of the holding
of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANTto these terms.
Signed on this Date: 05/06/24
Authorized Organizer Signature
Catherina Zmud, Vice President, Mckinley Terrace Neighborhood Association
Printed Name and Title
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Section F - Permit & Agreement
• 1. Pursuant to Local Ordinance No.10628-18, there is a $25.00 non-refundable fee for applications filed 30
days or greater in advance of the event date. Applications filed less than 30 days in advance of the event
date will not be accepted.
2. All residents within the affected area must be notified of this event. The APPLICANT must obtain
signatures from at least 10 residents that reside along the closed right-of-way and make an attempt to
notify all other affected residents. APPLICANTS must include a copy of a brochure or letter of invitation
distributed to all affected neighbors describingthe event purpose, date, and time.
3. The APPLICANT is responsible, prior to the event, for determining if there are any affected residents that
need assistance accessing their residence. The APPLICANT is responsible for providing said resident(s)
access or transportation to their property.
4. The cones will be delivered to the APPLICANT's address. The APPLICANT assumes full responsibility for
clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT
will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones.
5. Block parties must end by 8:00 p.m.
6. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked
Off.
7. The Special Events Committee reserves the right to deny any block party application based on traffic and
speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major
arterial.
8. The Special Events Committee reserves the right to deny any block party application based on information
gathered from the South Bend Police Department or other sources.
9. The APPLICANT agrees to allow residents that live on the above -referenced block access in and out of the
restricted area as needed.
• 10. The APPLICANT agrees to abide by all terms and conditions of the South Bend Municipal Code and Board
of Public Works' policy adopted in Resolution No.10628-18 on December,11, 2018.
11. Notification of approval/denial of this request will be issued by return of this form, upon signed
authorization by the Board of Public Works.
12. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and
7:00 a.m. certain noises are particularly prohibited. These include operating stereos, speakers, musical
instruments, and other sound reproduction devices if audible fifty (50) feet away, as well as shouting,
yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code
13-57).
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I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of
the information provided by me to the best of my knowledge. I understand and agree to the above rules
• and regulations, and any applicable state and federal laws. I also understand that this application may be
denied based on any false or incomplete information.
05/06/24
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Applicant5ignature: /J
Printed Name: Catherina Zmud
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SPECIAL EVENTS COMMITTEE APPROVAL
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Neighbor Signature Sheet - Neighborhood Special Event
We have been informed, agree to. and request that the Special Events Committee of the City of South Bend authorize a
block party in the area described as:0
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Neighbor Signature Sheet - Neighborhood Special Event
We have been informed, agree to. and request that the Special Events Committee of the City of South Bend authorize a
Nock party in the area described as:
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Date of Event: V Q 6 Z
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To enhance and promote quality of
life and neighborliness in McKinley
Terrace.
• To help solve common neighborhood
problems for the good of all.
A
BLOCK
PARTY
• To forg P ane fellowship d goodwill ) BI fi . tm }' •,' '�� '^� LY 6T 2024
g r1 qzi •ar , r w�u,ss 7f
among residents of McKinley Terrace*'
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• To represent and advocate for the �;�•.�'- +:� ""• 11:OOAM-4:OOPM
interests of the neighborhood with r .:;+'" 11:OOAM-4:PM
H E LM E N PARK
governmental and other organizations
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j/ www.mckinleyterrace.org
MTNA Events
Cat Zmud is the events committee chair
the MTNA. If you have any
uestions, comments or concerns about
this event please contact her using the
information below. If you are interested
in joining the events committee or have
ideas for other events she would love to
hear from you, as well!
(574)485-7197
0 vicepresidentgmckinleyterrace.org
�� www.mckinleyterrace.org
Road closure
On July 6th, 2024
access to VoH Lane
will be limited. Only
Voll Lane residents,
event organizers and
city officials will be
permitted to operate a
motor vehicle on this
roadway, and in a
limited capacity.
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6749401
CITY OF SB SPECIAL EVE
731 S LAFAYETTE BLVD
SOUTH BEND, IN 46601
05r062024 10:31:19
MID: XXXX;(XXXXXXX401 TIC: XXXXX371
CREDIT CARD
MC SALE
Card #
)UXXX=X4519
Chp Card:
CAPITAL ONE
AID
A0000000041010
SEQ 4:
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Batch #:
9
INVOICE
1
APlxoval Code:
03577Z
Enhv Method:
Contact s
hbak
ISsuer
SALE AMOUNT $ 5,00
Signature Not Requred
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