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Home My WebLink AboutAward Quote - Boehm Park Softball Field Lighting - Koontz-Wagner ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 28, 2024 Mr. Kevin Waldschmidt Koontz-Wagner 3801 Voorde Dr. South Bend, IN 46628 kwaldschmidt@kwservices.com RE: Quotation Award – Boehm Park Softball Field Lighting Dear Mr. Waldschmidt: At its May 28, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $36,500. Please forward the following documents in one submittal by June 11, 2024 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: Replacement of Boehm Softball Field Lights: Quote Award PR-00032136 DATE: 05/23/2024 The Department of Facilities and Grounds in Venues Parks & Arts requested quotes, using a simple quote process, from qualified firms for replacing the light fixtures for the field lights at the Boehm Park Softball Field. 3 quotes were requested and 3 were received and opened. Following a more in-depth review of the quotes received, it was clear that not all firms had quoted LED fixture replacements, resulting in an inaccurate quote response. The quote award was tabled, and the firms were re-engaged to get clarity on their quotes and provide quotes that ensured LED replacement of the field lights. VPA also reached out to the Office of Sustainability to ask if they had any input. They did not. The updated quotes received were as follows: Company Totals Pemberton Davis $119,750.00 Koontz Wagner $36,500.00 Musco Sports Lighting $185,000.00 The Department of Public Works recommends awarding the Quote to Koontz Wagner for a total contract of $36,500.00. The Department of Venues Parks & Arts has appropriated sufficient funds in PR-00032136. Please call with any questions. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 28th Day of May, 2024, by and between Koontz- Wagner (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. DESCRIPTION: BOEHM PARK SOFTBALL FIELD LIGHTING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $36,500 FUNDING: PR-00032136 The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of March, 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS KOONTZ-WAGNER President Member Printed Name Member Member Signature Member Attest: Clerk May 28, 2024 Monday, March 25, 2024 RE: Boehm Park Softball Field Lighting Quote #8655 Attn Rebecca Maenhout City of South Bend I am pleased to have this opportunity to submit a Not to Exceed for this project. I have included all labor, tools, material, and supervision for a complete electrical installation to be installed during normal working hours M-F between 7:00am – 3:30pm. 1.Compliance with all mandated and site-specific safety and operating procedures. 2.Demo (48) existing HID lights and dispose of. 3.Install (48) new 40,000 lumen LED fixtures 4.Boom Lift is included. 5.Verify operation upon completion. Price…………………………………………………………………………………..$36,500.00 Sincerely, Kevin Waldschmidt Koontz-Wagner Office: 574-280-2572 Cell: 574-867-8249 Email: kwaldschmidt@kwservices.com Acceptance of proposal This price is based on a mutually acceptable contract and net 30-day payment terms. Upon acceptance, this proposal becomes part of any subcontract. Pricing is valid for 30 days. Signature: __________________________________________ May 28, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 05/23/2024 Name Patrick Sherman Department Public Works BPW Date 05/28/2024 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Koontz-Wagner New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Boehm Park Softball Field Lighting Project Number N/A Funding Source PR-00032136 Account No. 201-11-201-201-436000-- Amount $36,500.00 Terms of Contract Lump Sum Quote Purpose/Description Replacement of light fixtures at the Boehm Park Softball Field with new LED fixtures For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: