HomeMy WebLinkAboutOpening of Quotes - 2024 Brick Pavement Spot Repairs Proj No. 124-041 - Acorn LandscapingDate:
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CITY OF SOUTH BEND, INDIANA t,;«
CONTRACTOR'S QUOTE FOR PUBLIC WORK 18t5=`x�z
PROJECT NAME:
PROJECT NO.
QUOTES DUE
Brick Pavement Spot Repairs 2024
124-041
May 28th, 2024 by 9:00am Local Time. Sealed electronic alas are to oe
submitted by email to bpwbids@southbendin.gov.
(Must be completed for all quotes. Please type or print)
5/24/2024 Firm: Acorn Landscaping, LLC
Address: 3680 W. Sample Street
City/State/Zip: South Bend, IN 46619 Telephone Number: ( 574) 288-6950
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary
public works project of:
2024 Brick Pavement Spot Repairs
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
to complete me
The City of South Bend, Department of Public Works
and dated May 24, 2024 for the sum of (enter the Total Quote as shown on the Proposal)
One hundred twenty three thousand five hundred ninety six dollars and zero cents ($ 123,596 )
(Enter Sum of Total Quote shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of Sout d. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate achm nt.
By
(Signature)
eff Ritschard
(Printed Name of Person Signing)
The above quote is accepted this
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
ACCEPTANCE
day of
iA
Joseph R. Molnar, Vice President
Breana N. Micou, Member Member
Attest: Theresa Heffner,
Version 06/01/2022 Page - 8 Public Works Quote
CITY OF SOUTH SEND
EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING
PROVISIONS DIVERSITY UTILIZATION
It is the policy of the City of South Bend to provide equal employment and business opportunity for
all persons, partnerships, companies, and corporations in accordance with the rules, regulations and
guidelines of the applicable federal, state and local laws. This policy of equal employment and business
opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City
of South Bend.
In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every
construction contract entered into by the City of South Bend and all subcontractors entered into pursuant
to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions.
The contractor will not discriminate against any applicant or employee because of race,
color, religion, sex, national origin, or handicap. The contractor will take affirmative action
to ensure that all applicants or employees are treated fairly and equitably. Such action
shall include but not be limited to the following: hiring, up -grading, demotion or transfer,
recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation
and selection for training including apprenticeship programs.
The contractor shall agree to post in conspicuous places available to employees and
applicants, notices to be provided setting forth the provisions of the Non -Discrimination Clause.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, or national origin.
The contractor will send to each labor union or representative of workers with which
it/ he/she has a bargaining agreement or other contract or understanding, a notice to be
provided, advising the labor union or worker's representatives of the contractor's
commitment under this section, and shall post copies of the notices in conspicuous places
available to applicants and employees.
The contractor will comply with all provisions of Executive Order 11246 (as amended by
11375) and of the rules, regulations and relevant orders of the Department of Labor.
Subpart B -- Contractors' Agreements
Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government
contracting agencies shall include in every Government contract hereinafter entered into the following
provisions:
"During the performance of this contract, the contractor agrees as follows:"
"(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated equally
during employment, without regard to their race, color, religion, sex or national origin. Such
action will include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause."
"(2) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin."
Version 06/01/2022 Page - 9 Public Works Quote
"(3) The contractor will send to each labor union or representative of workers with which
i t / he/she has a collective bargaining agreement or other contract of understanding, a notice,
to be provided by the agency contracting officer, advising the labor union or workers'
representative of the contractor's commitments under Section 202 of Executive Order No.
11246 of September 24, 1965, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment."
"(4) The contractor will comply with all provisions of Executive Order No. 11246 of September
24, 1965, and of the rules and regulations, and relevant orders of the Secretary of Labor."
"(5) The contractor will furnish all information and reports required by Executive Order No.
11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by
the contracting agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders."
"(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of such rules, regulations, or orders, in this contract may be
cancelled, terminated or suspended in whole or in part and the contractor may be declared
ineligible for further Government contracts in accordance with procedures authorized in
Executive Order No. 11246 of September 24, 1965, and such other sanctions may be
imposed and remedies invoked* as provided in Executive Order No 11246 of September
24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided
by law."
"(7) The contractor will include the portion of the sentence immediately preceding paragraph
(1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase
order unless exempted by rules, regulations, or orders of the Secretary of Labor issued
pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor. The contractor will take such
action with respect to any subcontract or purchase order as the administering agency may
direct as a means of enforcing such provisions including sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the
administering agency the contractor may request the United States to enter into such litigation
to protect the interests of the United States."
The applicant further agrees that it will be bound by the above equal opportunity clause with
respect to its own employment practices when it participates in federally assisted
construction work: Provided, that if the applicant so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on or
under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and relevant
orders of the Secretary of Labor, that it will furnish the administering agency and the
Secretary of Labor such information as they may require for the supervision of such
compliance, and that it will otherwise assist the administering agency in the discharge of the
agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for, Government contracts and
federally assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the administering agency or the Secretary
of Labor pursuant to Part Il, Subpart D of the Executive Order. In addition, the applicant
agrees that if it fails or refuses to comply with these undertakings, the administering agency
Version 06/01/2022 Page - 10 Public Works Quote
may take any or all of the following actions: Cancel, terminate, or suspend in whole or in
part this grant (contract, loan, insurance, guarantee); refrain from extending any further
assistance to the applicant under the program with respect to which the failure or refund
occurred until satisfactory assurance of future compliance has been received from such
applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
* Corrected to read "invoked". in the original text the word "involved" was printed in error.
Version 06/01/2022 Page - 11 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
) SS:
St. Joseph COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Version 06/01/2022 Page - 17 Public Works Quote
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment,
or any matter directly or indirectly related to contracting or employment because of race, sex,
religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or
due to age or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible
contracts, Contractors are required to either meet both MBE and WBE utilization goals or
demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and
WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that
Contractor from being awarded a City contract for a period of one (1) year from the date of such
determination, and such determination may also be grounds for terminating the contact to which
the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
Version 06/01/2022 Page -18 Public Works Quote
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct. �(
Dated this 7 '� day of 20
Acorn Landscaping, LLC
Contractor/Bidder (Firm)
- a%411ta- /UXM
Signature of Contractor/Bidder or Its Agent
Andrea Ritschard, Treasurer
Printed Name and Title
Subscribed and sworn to before me this Aq 1jav of (� , 20 Aq
My Commission Expires 0 3 2
Notary Public
County of Residence �J ,
�'
• ✓'ter ' JI.I.YJ✓_/�J./l!J/"//J'l`
Version 06/01/2022 Page - 19 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
U d.:
rWy` PEACE. tiy'a.
x.
1865
PROJECT NAME 2024 Brick Pavement Spot Repairs
PROJECT NO. 124-041
May 28th, 2024 by 9:00am Local Time. Sealed electronic bids are
QUOTES DUE to be submitted by email to.bpwbids@southbendin.gov.
Item
No.
Description
QuantityUnit
Unit Price
Total Amount
MAINTENANCE OF TRAFFIC
1
LS
$18,000
$
18,000
1
2
BRICK PAVEMENT, REMOVE
274
SY
$368
$ 100,832
AND REPLACE
3
MANHOLE, ADJUST TO GRADE
4
EA
$750
$
3,000
$
4
CONCRETE, REMOVE
9
SY
$196
1,764
Total Amount of Quote
$ 123,596
Firm:
Address:
City/State/Zip:
Acorn Landscaping, LLC
3680 West Sample Street
South Bend, IN 46619 Telephone Number:
Fax
By
574) 288-6950
none
Jeff Ritschard
(Printed Name of Person Signing)
Version 06/01/2022 Page - 20 Public Works Quote
O4,yOliTFt 1ip�.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-1.0
.....:.:........
MBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is
the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications.
Project Number: 124-041 Project Name: 2024 Brick Pavement Spot Repairs
Bidder: Acorn Landscaping, LLC Total Bid Amount: $123,596 MBE Goal: N/A
Page 1 of
Primary Contact Person
(Name/Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of MBE
Component
Percentage
of Total
Bid/Proposal
Name &Address of MBE
n/a
Submitted by: Jeff Ritschard 5/24/2024
Print Name Sign Date
Version 06/01/2022 Page - 21 Public Works Quote
f
CITY OF SOUTH BEND
( :
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-1.0
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to city of 5outn t%ena ruouc nrorK5 rrvlecis mvvivuly ..o- ra• ��ro�•.,..• •�
the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications.
Project Number:
Bidder:
124-041 Project Name: 2024 Brick Pavement Spot Repairs
Acorn Landscaping, LLC Total Bid Amount: $123,596 WBE Goal: N/A
Page 1 of 1
Name &Address of WBE
Primary Contact Person
(Name(Telephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of WBE
Component
Percentage
of Total
Bid/Proposal
n/a
Submitted by: Jeff Ritschard 5/24/2024
Print Name 4Signat Date
Version 06/01/2022 Page - 22 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend PU011c
Works Projects requiring Good Faith Efforts to obtain MBE participation.
Project Number: 124-041 Date: 5/24/2024
Project Name: 2024 Brick Pavement Spot Repairs
Bidder: Acorn Landscaping, LLC
Contact Person: Jeff Ritschard Telephone: 574-288-6950
Address: 3680 W. Sample Street
City: South Bend State: Indiana Zip: 46619
Email: info@acornlandscapers.com
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: htt2J/www.in.q2y/kdoa/.
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their we bsite
(httpi//www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by MBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
MBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform MBEs of subcontracting opportunities and allowed
sufficient time for MWBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MBEs.
I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
Version 06/01/2022 Page - 23 Public Works Quote
i�LST'H dl� .
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
GvmFtirF nF GnnD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary
equipment, supplies, materials, or related assistances or services, where appropriate.
I affirm that I did not reject any MBEs as unqualified without sound business reasons based
on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
A
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. ny
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 06/01/2022 Page - 24 Public Works Quote
nx
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN PIA U r
FORM WBE-2.0 , s
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain WBE participation.
Project Number: 123-041 Date: 5/24/2024
Project Name: 2024 Brick Pavement Spot Repairs
Bidder: Acorn Landscaping, LLC
Contact Person: Jeff Ritschard Telephone: 574-288-6950
Address: 3680 W. Sample Street
CitySouth Bend ___ State: Indiana zip: 46619
Email: info@acorniandscapers.com
o=nl limp Al 1 ft4 f II winn r- C ith Cff r'r listed iRthe table h 1 *� '
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S). The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City, and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: http://vtrww.in.gov/idoa/ ,
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their website
(hftp://www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MWBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all WBEs in the scopes of work of the contract.
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
WBEs of contracting and subcontracting opportunities.
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed WBEs reasonable time to respond to
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform WBEs of subcontracting opportunities and allowed
sufficient time for WBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested WBEs.
I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
Version 06/01/2022 Page - 25 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
appropriate.
I affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the WBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 06/01/2022 Page - 26 Public Works Quote
o��UTH pE�L
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN x ""
x- x
FORM MBE-2.1 ,865
MBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the MBE qualifications. Attach additional pages if necessary.
e es 1 ryPAGOF
Project Number: 124-041 MBE Participation Goal N/A_
Project Name: 2024 Brick Pavement Spot Repairs
Bidder: Acorn Landscaping, LLC
By: jQjn o 1 Treasurer 5/24/2024
(Signature) (Title) (Date)
MBE Firm None contacted
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
Version 06/01/2022 Page - 27 Public Works Quote
QESpUTH
V 1.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
x- x
FORM WBE-2.1 ,dGS
WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. it is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the WBE qualifications. Attach additional pages if nec ssary.
PAGE OOF
Project Number: 124-041 WBE Participation Goal NIA
Project Name: 2024 Brick Pavement Spot Repairs
Bidder: ACOrn LanOSCa in LLka
By: �e Treasurer 5/24/2024
WBE Firm None contacted
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
Version 06/01/2022 Page - 28 Public Works Quote
O�
1316 COUNTY -CITY BUILDING PHONE 574/ 235-9251
227 W. JEFFERSON BOULEVARD U C FAX 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 r"'nce ; TDD 574/ 235-5567
'e
Y 11
x
1865
CITY OF SOUTH BEND .TAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date:
To:
From
Subject
Project Name
Project No.:
May 22, 2024
All Planholders
Lidya Abreha, Project Manager
Addendum Number: 1
2024 Brick Spot Repair
124-041
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: Ma 4This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal. ev'.XR) d 'v V\ JJaz)(k`(
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: / C CD t v\ Let
Authorized Signature:
Date: At-y 4�- �' a O 2 q
1
�VA
' PHONE 574/ 235-9251
1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
d ; FAx 574/ 235-9171
SOUTH BEND, INDIANA 46601-1830 w °FA`� a :-' TDD 574! 235-5567
1865
CITY OF SOUTH BENDr rJJAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date:
To:
From
Subject
Project Name:
Project No.:
May 23, 2024
All Plan holders
Lidya Abreha, Project Manager
Addendum Number: 2
2024 Brick Spot Repair
124-041
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: Cv\ a'( -� 3 ; �-o'Y `(
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by
fazing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: /- ( C9 r VL
Authorized Signature:
Date: dV Lg �( �3 13 o 6 q
(C/'LC-
1
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 5/9/2024
Department Public
Name Lidva Abreha
BPW Date 5/28/2024 Phone Extension 5961
Required Prior to Submittal to Board
BPW Attorney ® Attorney Name Michael Schmidt
Dept. Attorney ❑ Attorney Name
Purchasing
❑ Mickey Lovy
Check the Appropriate Item Type — Required. for All Submissions
❑ Professional Services Agreement ❑ Contract ❑ Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
® Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA
❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution
❑ Other: ❑ Ease./Encroach
Information
Company or Vendor Name
New Vendor ❑ Yes❑ If Yes, Approved by Purchasing
❑ No
MBE/WBE Contractor ❑MBE Completed E-Verify Form Attached
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
❑ WBE
2024 Brick Spot Ref
124-041 (PR-33529)
Local Road & Street
408-06-602-503-436008
❑ Yes
❑ No
For Change Orders Only Ogg
Amount of ❑ Increase $
El Decrease ($ )
Previous Amount $
Current Percent of Change
New Amount
Total Percent of Change:
Time Extension Amount:
New Completion Date:
Increase
Decrease
Increase
Decrease
Carroll St & E Bronson St
f
5'
++++++
+++++ + + +
++++++ ++++++
+ ++
� f
+
+++
+ +
+
Legend:
1 - Brick Repairs
r 2 — Structure
Adjustment
Fa r
I
Napier St between Laurel St & Pine St
_ t
- - f
_rr Fin
Mooda_�
I.
ff A-Ar" Legend:
1 - Brick Repairs
IRIA 2 Structure
Napier St 1
Adjustment
9, i WP2 IMUMbbabood& -
109'
LL 4r
r]
Total brick repair area (SYD): 77
Legend:
1 - Brick Repairs
4
ki
Park Ave between Lamonte Terrace & W Navarre St: 623 Park Ave
w
I F %--; I i I W, ��-
Total brick repair area (SYD): 22
Legend:
1 - Brick Repairs
Legend:
- Brick Repairs
r
Hill St between Corby Blvd & Crescent Ave - 832 Hill St
15'
Total brick repair area (SYD): 15.3
Legend:
1 - Brick Repairs
2 -Concrete replacement
fill St between Corby Blvd & Crescent Ave - 717 Hill St Legend:
1 - Brick Repairs
2-Concrete replacement
s,.
1
121
00noo }
0
00 000CP
0 2 Are
10,
Total brick repair area (SYD): 5
If
Carroll St between E Tutt & E Sample St a
Fr�
.I
h
5.5'
Legend:
1 - Brick Repairs
I
Carroll St between E Tutt & E Sample St
1
Total brick repair area (SYD): 71
XIN
41
r�3
RYY 7
7
FA
0
Legend:
1 - Brick Repairs
E