HomeMy WebLinkAboutNotice of Intent - 2024 Annual Paving ProgramCITY OF SOUTH BEND
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
THROUGH: Scott Kreeger, Project Engineer
FROM: Kara M. Boyles, PE, City Engineer
SUBJECT: Self-Performance of 2024 City Paving Projects
DATE: May 14, 2024
I am presenting the 2024 Internal Paving list for work to be self-performed by the City’s internal
work forces. The attached document provides details on 47 separate paving projects anticipated
to be completed by the end of 2024 as part of the annual paving program. The document
indicates which streets will be milled and paved, estimated material costs, estimated equipment
costs, and estimated cost of labor for an overall estimated project cost. The estimated project
costs range from approximately $6,500 to $115,400.
According to IC 36-1-12-3, the City is not required to bid public works projects that it can self-
perform if the estimated cost is less than $250,000 including the cost of materials. However, if the
cost of a project is greater than $100,000, the Board of Public Works must provide notice of the
intent to self-perform said work and make a determination that it is in the City’s best interest to
perform this work. Additionally, the City must already have the human resources on staff and
capability to perform the work.
One (1) of the 47 projects scheduled for 2024 paving has an estimated cost of more than
$100,000.
Fellows Street from Milton Street to Ewing Avenue is estimated to be $115,392.75.
Materials for these projects have already been acquired under IC 5-22 (public purchasing).
By way of this memorandum, I would like to set forth notice of the City’s intent to use its own
workforce to perform the above-mentioned paving project, each estimated to cost more than
$100,000, but not exceed $250,000.
We deliver services that empower everyone to thrive!!
May 28, 2024
2024 ESTIMATED PAVING PROJECTION COSTSTREET FROMTO PCI L W SQ. YDS. LN. MI.BINDER TONS BINDER COST SURFACE TONS SURFACE COST TACK GALS. TACK COST EQUIPMENT COST LABOR COST Estimated Cost 28th St Hastings St Wall St26 630 30 2100 0.30 0 -$ 315 21,735.00$ 210 577.50$ 4,462.50$ 4,908.75$ 31,683.75$ 30th St Wall St Mishawaka Ave30 630 36 2520 0.36 0 -$ 277 19,126.80$ 252 693.00$ 3,963.96$ 4,360.36$ 28,144.12$ 30th St Pleasant St Northside Blvd25 1060 36 4240 0.60 0 -$ 466 32,181.60$ 424 1,166.00$ 6,669.52$ 7,336.47$ 47,353.59$ 35th St Oakcrest Dr Marshall Ave24 1023 25 2842 0.40 0 -$ 313 21,568.25$ 284 781.46$ 4,469.94$ 4,916.94$ 31,736.59$ Berkshire Dr Gotham Dr York Rd29 1514 25 4206 0.60 0 -$ 463 31,920.17$ 421 1,156.53$ 6,615.34$ 7,276.87$ 46,968.91$ Bronson St Dead End Sunnyside Ave21 1111 30 3703 0.53 0 -$ 407 28,083.00$ 370 1,018.42$ 5,820.28$ 6,402.31$ 41,324.01$ Brookfield St Rupel St Werwinski St27 310 32 1102 0.16 0 -$ 121 8,349.00$ 110 303.11$ 1,730.42$ 1,903.46$ 12,286.00$ Bulla St Meade St Huey St24 1313 25 3647 0.52 0 -$ 401 27,669.00$ 365 1,002.99$ 5,734.40$ 6,307.84$ 40,714.22$ Canton St Harwood St Cranston St32 541 24 1443 0.20 0 -$ 159 10,971.00$ 144 396.73$ 2,273.55$ 2,500.90$ 16,142.18$ Carlisle St Western Ave Dead End27 1900 25 5278 0.75 0 -$ 581 40,089.00$ 528 1,451.39$ 8,308.08$ 9,138.89$ 58,987.35$ Colfax Ave Ironwood Dr Tuxedo Dr34 620 39 2687 0.38 0 -$ 296 20,424.00$ 269 738.83$ 4,232.57$ 4,655.82$ 30,051.22$ Dover Dr Woldhaven St Ridgedale Rd27 883 28 2747 0.39 0 -$ 302 20,838.00$ 275 755.46$ 4,318.69$ 4,750.56$ 30,662.71$ Dubail Ave Phillipa St Olive St25 240 30 800 0.11 0 -$ 88 6,072.00$ 80 220.00$ 1,258.40$ 1,384.24$ 8,934.64$ Edward St McPherson St Swygart St29 985 20 2189 0.31 0 -$ 241 16,629.00$ 219 601.94$ 3,446.19$ 3,790.81$ 24,467.94$ Fellows St Milton St Ewing Ave27 1500 30 5000 0.71 688 41,937.50$ 550 37,950.00$ 500 1,375.00$ 16,252.50$ 17,877.75$ 115,392.75$ Hass Dr Rose St Hepler St26 1282 26 3704 0.53 0 -$ 407 28,083.00$ 370 1,018.48$ 5,820.30$ 6,402.33$ 41,324.10$ Hastings St 27th St 30th St29 1022 30 3407 0.48 0 -$ 375 25,875.00$ 341 936.83$ 5,362.37$ 5,898.60$ 38,072.80$ Hill St Napoleon St Corby Blvd25 1338 30 4460 0.63 0 -$ 491 33,879.00$ 446 1,226.50$ 7,021.10$ 7,723.21$ 49,849.81$ Hilltop Dr Ridgedale Rd Hillsdale Rd19 1093 29 3522 0.50 0 -$ 387 26,703.00$ 352 968.52$ 5,534.30$ 6,087.73$ 39,293.56$ Huffman Dr Abshire Dr Cul-De-Sac32 780 20 1733 0.25 0 -$ 191 13,179.00$ 173 476.67$ 2,731.13$ 3,004.25$ 19,391.05$ Huron St Chicago St Lake St26 1610 30 5367 0.76 0 -$ 590 40,710.00$ 537 1,475.83$ 8,437.17$ 9,280.88$ 59,903.88$ Irvington St Michigan St Carroll St27 960 25 2667 0.38 0 -$ 293 20,217.00$ 267 733.33$ 4,190.07$ 4,609.07$ 29,749.47$ Jamestown Ct Trenton Dr Cul-de-sac56 570 26 1647 0.23 0 -$ 181 12,489.00$ 165 452.83$ 2,588.37$ 2,847.20$ 18,377.40$ Johnson St Pershing St Hamilton St24 1800 25 5000 0.71 0 -$ 550 37,950.00$ 500 1,375.00$ 7,865.00$ 8,651.50$ 55,841.50$ Kinyon St Portage Ave Kessler Blvd24 890 30 2967 0.42 0 -$ 326 22,494.00$ 297 815.83$ 4,661.97$ 5,128.16$ 33,099.96$ Lathrop St Beverly Pl Parkview Pl27 890 20 1978 0.28 0 -$ 218 15,042.00$ 198 543.89$ 3,117.18$ 3,428.90$ 22,131.96$ Lee Ct N Fairfax Dr Cul-De-Sac30 251 26 725 0.10 0 -$ 80 5,520.00$ 73 199.41$ 1,143.88$ 1,258.27$ 8,121.56$ Lee Ct S Fairfax Dr Cul-De-Sac28 200 26 578 0.08 0 -$ 64 4,416.00$ 58 158.89$ 914.98$ 1,006.48$ 6,496.34$ Longley Ave Goodland Ave Bendix Dr27 550 30 1833 0.26 0 -$ 202 13,938.00$ 183 504.17$ 2,888.43$ 3,177.28$ 20,507.88$ Lou Ferraro Dr Olive St Dead End18 435 20 967 0.14 0 -$ 106 7,314.00$ 97 265.83$ 1,515.97$ 1,667.56$ 10,763.36$ McKinley Hwy Frances St Eddy St27 353 18 706 0.10 0 -$ 78 5,382.00$ 71 194.15$ 1,115.23$ 1,226.75$ 7,918.13$ McPherson St Edward St Indiana Ave25 515 25 1431 0.20 0 -$ 157 10,833.00$ 143 393.40$ 2,245.28$ 2,469.81$ 15,941.49$ Meade St Keller St Bergan St31 2595 30 8650 1.23 0 -$ 952 65,688.00$ 865 2,378.75$ 13,613.35$ 14,974.69$ 96,654.79$ Miner St Arthur St Sunnyside Ave28 810 24 2160 0.31 0 -$ 238 16,422.00$ 216 594.00$ 3,403.20$ 3,743.52$ 24,162.72$ Miner St Sunnyside Ave Jacob St27 512 24 1365 0.19 0 -$ 150 10,350.00$ 137 375.47$ 2,145.09$ 2,359.60$ 15,230.16$ Musgrave Ct Cambridge Dr Cul-De-Sac32 410 26 1184 0.17 0 -$ 130 8,970.00$ 118 325.72$ 1,859.14$ 2,045.06$ 13,199.93$ Norwich Ct Gotham Dr Cul-De-Sac31 660 21 1540 0.22 0 -$ 169 11,661.00$ 154 423.50$ 2,416.90$ 2,658.59$ 17,159.99$ O’Brien St Linden Ave Dead End26 325 32 1156 0.16 0 -$ 127 8,763.00$ 116 317.78$ 1,816.16$ 1,997.77$ 12,894.70$ Oak Leaf Ct Cul-De-Sac Tomahawk Trl27 478 26 1381 0.20 0 -$ 152 10,488.00$ 138 379.74$ 2,173.55$ 2,390.90$ 15,432.20$ Portsmouth Ct Boston Dr Cul-de-sac50 326 24 869 0.12 0 -$ 96 6,624.00$ 87 239.07$ 1,372.61$ 1,509.87$ 9,745.55$ Reasor St Dead End Widener Rd26 783 21 1827 0.26 0 -$ 201 13,869.00$ 183 502.43$ 2,874.29$ 3,161.71$ 20,407.42$ Riverside Dr Leland Ave Angela Blvd26 2250 30 7500 1.07 0 -$ 825 56,925.00$ 750 2,062.50$ 11,797.50$ 12,977.25$ 83,762.25$ St Louis Blvd Colfax Ave Lasalle Ave27 412 30 1373 0.20 0 -$ 151 10,419.00$ 137 377.67$ 2,159.33$ 2,375.27$ 15,331.27$ Swanson Cir Colfax Ave Colfax Ave26 720 29 2320 0.33 0 -$ 255 17,595.00$ 232 638.00$ 3,646.60$ 4,011.26$ 25,890.86$ Washington St 35th St Logan St27 657 16 1168 0.17 0 -$ 128 8,832.00$ 117 321.20$ 1,830.64$ 2,013.70$ 12,997.54$ Woodside St Erskine Blvd Miami St27 1840 30 6133 0.87 0 -$ 675 46,575.00$ 613 1,686.67$ 9,652.33$ 10,617.57$ 68,531.57$ 17.87 688 41,937.50$ 13925 960,810.82$ 12581.97 34,600.41$ 207,469.75$ 228,216.72$ 1,473,035.19$ *Values Based on 2024 Equipment and Labor CostsTotal
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 5/14/2024
Name Scott Kreeger
Department Public
Works
BPW Date 5/28/2024 Phone Extension 9245
Required Prior to Submittal to Board
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Public Notice of
Intent to Self-perform Paving
Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2024 Annual Paving Program
Project Number n/a
Funding Source MVH, LRS
Account No. n/a
Amount n/a
Terms of Contract n/a
Purpose/Description _Notice of Intent to self-perform work using City forces for projects greater
than $100,000________________________________________________
For Change Orders Only
Amount of Increase
Decrease
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Current Percent of Change:
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New Amount $
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Time Extension Amount:
New Completion Date: