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Home My WebLink About05142024 Board of Public Works MeetingAGENDA REVIEW SESSION MAY 9, 2024 106 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on May 9, 2024, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (arrived at 10:48 a.m.), and Board Members Gary Gilot, Murray Miller (virtual), Briana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. CHANGE ORDERS Project Manager Patrick Sherman was present to discuss item 4. B.: Martin Luther King Jr. Dream Center. He advised the Board that the change order involved a variety of additions that were requested by the City. He stated Venues Parks & Arts had some changes in the way they were going to operate a part of the building, so we are making some office changes that involve movement of walls and some plumbing. There will also be boring underneath the column because it was one (1) of our goals to not have any power poles on the side. He explained that he has budgeted that expense to have AEP do the work, but they requested that we have our contractor do the work. There are also some other small changes like some lighting control modifications that give us some operational ability to the center staff and how they operate the lights. We are also expanding the electrical panel to future proof the building in case they need to add anything in the future. He advised that the funds are all coming out of funds that we already had budgeted for the project and are in DFO. Mr. Miller asked if the money was already in the budget but not in the plans. Project Manager Sherman explained that these were not things that were in the plans. While working through construction the City noticed things we wanted to change. This was not an error or an omission. These are items that the City decided to adjust. The entire budget is in the GMP. We also have other budget items for furniture, fixtures, and equipment (FFE) and other things that the City is purchasing. We have other money budgeted for the various aspects of the project beyond the construction and these costs do fit within that budget, so we didn't have to identify any new funds for this. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Assistant City Attorney Kylie Connell was present to answer questions about item 8. L.: Addendum for Professional Services Agreement – CASIE Center Saint Joseph County Special Victims Unit. She advised that this is a professional services agreement with the CASIE Center and is for the City and the County to provide payment for using the building. We entered an agreement about a year ago for 2023, hoping that it would extend for five (5) years. In further discussions, it became clear that there were more negotiations that were needed then we agreed to the amount for 2023 and would renegotiate for 2024 going forward. The Police Department is asking that the Board agree to the amendment which is ending the period early, December 31, 2023 and not agreeing to extend it. It's just ending the term early and that further negotiations will happen between the County, the City, Mishawaka, and possibly Notre Dame for 2024 going forward for the building services at the CASIE Center. OPENING OF BIDS Gary Gilot asked about item 2. C. D. E. :2024 Lead Service Line & Main Replacements. He explained that he has read that the EPA is getting ready to release a billion dollars for grant money for lead service lines and asked if this would be funded from that grant. Director of Public Works Eric Horvath noted that we have a couple of million worth of need there, so we will continue to try to get access to federal dollars. This money is federal dollars that is coming through the state revolving fund, and it is $5.9 million and it essentially the way it’s structured will be all free money. They did part of it through a forgivable loan and then part of that was basically an interest rate reduction. Instead of paying a couple percent interest on our 10 million, we are borrowing for Fellows, we're going to pay roughly a half percent interest and that savings then goes to be able to fund the rest of this, so substantially 5.9 million and zero (0) city local dollars. RESOLUTIONS Gary Gilot asked about item 7. A.: Donation of 1 (one) retired JAMIS Durango bicycle. He wanted to know why the City doesn’t put it online and tell whoever we are donating it to to go to the auction and buy it. REGULAR MEETING MAY 14, 2024 107 Attorney Schmidt noted that he went down a rabbit hole trying to find a way to just donate this personal property without having to take it to the Board because it is literally one (1) bicycle. It's not an electric bike, it is ten (10) year plus old police bike. Mr. Gilot noted stated that he wondered if the City is setting a precedent. Attorney Schmidt noted that the statute did not give me a minimum amount to get around it. The SBPD is donating a bike to another police force and because of that, it triggered the resolution for the Board to sign off on it. He noted we have donated old fire engines to smaller communities which of course has a greater value and to capitalize that. Mr. Gilot noted that he thought capitalized assets had a threshold for when the Board would have to have a resolution. Director Horvath stated that they might have paid roughly $500 for the bike years ago and now it has depreciated to zero (0) dollars. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Director of Diversity and Inclusion Cynthia Simmons asked about the business owner for item 8. B.: Agreement to Operate Pedal Trolley in the City Right of Way for 2024 Season. Attorney Schmidt advised that there were some adjustments that he believes were extended to midnight from ten (10) p.m. They wanted to run until two (2) or three (3) a.m., but that was not approved. The change in hours is for Friday and Saturdays. He also added that there have been no issues or trouble reported. There is language in the contract terms about the progression of alcohol on the actual trolley that basically states they must comply with state law at all times. They also requested use of an electric bike, which we denied at this time because that tends to kick it into a different level of review for the police. He concluded by saying that the City is hopeful that it continues to be a successful program. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Gary Gilot asked about item 8. D.: Right of Way Occupancy and Encroachment Agreement – Wolf House Movers of Indiana & Indiana Landmarks. He thought this item was related to the Rockne house move and wanted to know if everything got resolved. President Maradik noted that item 8. D. is related to a different house move and that it could be discussed more during privilege of the floor. Attorney Schmidt noted that he doesn’t anticipate the same sort of tree butchering problems that happened with the Rockne house. He added that Senior Project Engineer Scott Kreeger is running this project and it appears to be moving smoothly. Director of Public Works Horvath added that he spoke to Todd Ziegler last week and he has already had conversations with homeowners and recognizes that what was done during the other move really shouldn’t have been done. PRIVILEGE OF THE FLOOR Board member Gary Gilot inquired about the resolution of the Rockne House move related to the trees. Attorney Schmidt advised that at the last meeting the Board requested that the City Forester (Brent Thompson) sign off on the removal of any necessary trees. Mr. Thompson did provide the legal department with confirmation that he issued appropriate permits for the many trees that do need to be moved. This information was forwarded to the Board clerk to file. He added that the move was supposed to take place today (May 9th), but due to the rain, he was not sure if there was a rain date. Project Manager Patrick Sherman advised the Board about the bid opening process for the Four Winds Field Expansion project. He explained that awhile back we moved forward with Four Winds Field utilizing Larson Danielson as our chosen CMC and he just wanted to update the Board on the process and how we are moving forward with that. He claimed it is obviously a very large project and very scheduled dependent because of the seasonal factors. We are separating this bid into three (3) separate bid openings and that is primarily for ensuring that design keeps up with our bid schedule as well as we wanted to get the second deck out soon so that it can work and the Cubs game schedule as well as getting some really long lead time items that are part of the project. REGULAR MEETING MAY 14, 2024 108 Mr. Sherman added that we are planning to do the bid opening for phase one (1) on June 5th. He reminded the Board that when we did the MLK Center, we tacked on the bid opening to the end of a Board of Public Works meeting and that was primarily to make sure that everybody just kind of understood the process and how we are working through it. This one (1) will not be part of a Board of Public Works meeting. This will be a separate meeting that we are having Larson Danielson run as they are our chosen agent for operating the bid process. Board members will certainly be welcome to attend and it will be in this room and he will send out invites for that. As far as phase two (2) and phase three (3), we're looking to do a bid opening for phase two (2) on July 23rd which will include outfield improvements, including splash pad for kids and some other smaller things. In phase three (3) we are looking to do the bid opening for that on October 18th and that will include the four (4) story Event Center and the Connection bridge. He added that he wanted to let the Board know what the plans were after each one (1) of these bid openings. We will work with our CMC to put together a full GMP that will come to the Board for approval. June 5th will be an open public meeting; all of the bid openings will be open public meetings as required by section 532. We are relying on the CMC to advertise and to notify the media about the meetings. Murray Miller asked if both the meeting for the bid opening and the meeting for the MWBE contractors were advertised. Project Manager Sherman advised that both were advertised and Director Simmons and Contract Compliance Administrator Darius Lipsey were also involved in the process held at Howard Park and they had a pretty good turnout. Mr. Miller stated that he never saw anything on it and asked if it was on the City’s website or just Larson Danielson’s site. He did not see it on the City’s website. Mr. Sherman stated that there is a link on the City’s website that will take any potential bidders to the Larson Danielson’s site. He noted that the link was placed on the website the same day it was advertised, which was a week ago. Attorney Michael Schmidt advised the Board of an item that will likely be added to the agenda for Tuesday. This is in regard to a resolution to transfer property by way of a quitclaim deed to McCormick and Company. McCormick and Company has been in possession of property on Lathrop Street Since 1976 pursuant to essentially the equivalent of a 1976 redevelopment deal. They completed their obligations under that, so like a better term redevelopment deal, which was at that point called the lease agreement. In 2001, neither party moved to actually visually convey the property. Between 1976 – 2001 a lot of things can happen like a lot of transitions in leadership. We know that McCormick has paid property taxes and is current on all things since 1976 and met all the obligations. This is just a procedural method. We are going to do it by way of resolution to acknowledge full completion of those obligations under the lease and then quitclaim deed and then we'll have some sort of related environmental Indemnification agreement to reflect that. This is being reviewed by McCormick's outside council and their title company to make sure that it's satisfactory. The hope is to get this on the agenda for May 14th. This literally could be something that we get on the morning of May 14th, so I just wanted to give you guys a heads up. We will be happy to have further robust discussions, but it could be a situation where you won't have any prior ability to review the documents. You might just need to take a few minutes during the meeting and on Tuesday to go through it, but we have confirmed that McCormick has done everything under that 1976 lease agreement. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:56 a.m. May 28, 2024May 28, 2024 REGULAR MEETING MAY 14, 2024 109 REGULAR MEETING MAY 14, 2024 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, May 14, 2024, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Briana Micou, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on April 18, and April 23, 2024, were approved. OPENING OF BIDS – 2024-2025 WATER TREATMENT WASTEWATER CHEMICALS (641-06-605-514-422012) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: SOLENIS LLC 2475 Pinnacle Dr. Wilmington, DE 19803 cvaughanburns@solenis.com Bid was signed by Ms. Wendy S. Mueller Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was not submitted (coming at a later date). Indiana Local Business Preference Claim was not submitted. BID: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid 2 90,000 Ferric Chloride Gal. No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. $2.23 $89,200.00 TOTAL $89,200.00 KEMIRA WATER SOLUTIONS, INC. 4321 W. 6th. St. Lawrence, KS 66049 KWSNA.Bids@kemira.com Bid was signed by Ms. Christina M. Imbrogno Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was not submitted. REGULAR MEETING MAY 14, 2024 110 BID: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid 2 90,000 Ferric Chloride Gal. $2.28 $205,200.00 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid TOTAL $205,200.00 JCI JONES CHEMICALS INC. 600 Bethel Ave. Beech Grove, IN 46107 sclose@jcichem.com Bid was signed by Mr. Justin Wood Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was not submitted. BID: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton $1,705 $255,750.00 2 90,000 Ferric Chloride Gal. No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton $1,200 $120,000.00 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid TOTAL $375,750.00 PVS TECHNOLOGIES, INC. 10900 Harper Ave. Detroit, MI 48213 cgriffith@pvschemicals.com Bid was signed by Mr. Milisav M. Bulatovic Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was not submitted. BID: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid 2 90,000 Ferric Chloride Gal. $2.48 $223,200.00 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid TOTAL $223,200.00 ALEXANDER CHEMICAL CORPORATION 7593 S. First Rd. LaPorte, IN 46350 Cheyenne.haney@alexchem.com Bid was signed by Mr. Robert Davidson Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was submitted. REGULAR MEETING MAY 14, 2024 111 BID: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton $1,624.00 $243,600.00 2 90,000 Ferric Chloride Gal. No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton $979.00 $97,900.00 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. No Bid TOTAL $ POLYDYNE INC. One Chemical Plant Rd. Riceboro, GA 31323 tkelso@polydyneinc.com Bid was signed by Mr. Boyd Stanley, Sr. Non-Collusion, Non-Discrimination Affidavit Form was completed. Ten percent (10%) Bid Bond was submitted. Indiana Local Business Preference Claim was not submitted. BID: Item No. Est. Qty. Item Units Unit Price Total 1 150 Chlorine – 1 Ton Cylinders Ton No Bid 2 90,000 Ferric Chloride Gal. No Bid 3 100 Sulfur Dioxide – 1 Ton Cylinders Ton No Bid 4 40,000 Dry Polymer Flocculent – 50/55 Lb. Polyethylene Bag Lbs. $2.03 $81,200.00 TOTAL $81,200.00 PENCCO, INC. PO Box 600 San Felipe, Texas 77473 jguajardo@Pencco.com; sarah@pencco.com email was signed by Ms. Sarah Duffy NO BID SUBMITTED Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – HIGH STREET SIDEWALK IMPROVEMENTS – PROJECT NO. 123- 012 (PR-00032838) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 earth92inc@sbcglobal.net; estimatorindianaearth@yahoo.com Bid was signed by Mr. Keith Stevens Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BID: $289,985.75 SELGE CONSTRUCTION CO., INC. REGULAR MEETING MAY 14, 2024 112 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com Bid was signed by Mr. Justin Butler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BASE BID TOTAL: $298,237.60 Attorney Michael Schmidt notes Line Item #1 had red line through and Item #19 Changed Reset to Replace. RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com; gvanparys@rieth-riley.com; Bid was signed by Mr. Ruben Alvarado Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BASE BID TOTAL: $255,094.50 PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumconcreteonline.com Bid was signed by Mr. Max A Yeakey Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BASE BID TOTAL: $244,139.00 MILESTONE CONTRACTORS NORTH, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com Bid was signed by Mr. Dustin Hilary Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BASE BID TOTAL: $217,330.00 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – 2024 LEAD SERVICE LINE & MAIN REPLACEMENTS WEST ZONE – PROJECT NO. 123-069A (STATE REVOLVING FUND) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION, INC. 5777 Cleveland Road P.O Box 266 South Bend, IN 46624 jeredb@hrpconstruction.com; cindyv@hrpconstruction.com REGULAR MEETING MAY 14, 2024 113 Bid was signed by Mr. Matthew D. Cain Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid Total (Division A+B) $1,470,000.00 Add Alternate 1 Total (Division A) $543,000.00 Base Bid (Div. A+B) and Alternate 1 Total $2,013,000.00 SELGE CONSTRUCTION CO., INC. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com Bid was signed by Mr. Justin Butler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were not submitted. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid Total (Division A+B) $1,269,336.25 Add Alternate 1 Total (Division A) $452,613.50 Base Bid (Div. A+B) and Alternate 1 Total $1,721,949.75 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – 2024 LEAD SERVICE LINE & MAIN REPLACEMENTS SOUTHEAST ZONE – PROJECT NO. 123-069B (STATE REVOLVING FUND) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: HRP CONSTRUCTION, INC. 5777 Cleveland Road P.O Box 266 South Bend, IN 46624 jeredb@hrpconstruction.com; cindyv@hrpconstruction.com Bid was signed by Mr. Matthew D. Cain Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid Total (Division A+B) $4,609,003.00 Add Alternate 1 Bid Total $1,663,992.00 Add Alternate 2 Total (Div. A+B) $808,920.00 Add Alternate 3 Total (Div. A+B) $768,015.00 SELGE CONSTRUCTION CO., INC. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com Bid was signed by Mr. Justin Butler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were not submitted. REGULAR MEETING MAY 14, 2024 114 Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid Total (Division A+B) $3,746,957.00 Add Alternate 1 Bid Total $1,234,211.50 Add Alternate 2 Total (Div. A+B) $613,605.00 Add Alternate 3 Total (Div. A+B) $598,510.00 Total Base Bid & All Alternates $6,193,283.50 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF BIDS – 2024 LEAD SERVICE LINE REPLACEMENTS NW & SW ZONES – PROJECT NO. 123-069C (STATE REVOLVING FUND) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION CO., INC. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com Bid was signed by Mr. Justin Butler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid Total $4,868,806.65 Add Alternate 1 Bid Total $398,277.15 Add Alternate 2 Total $337,659.05 Add Alternate 3 Total $181,408.60 Add Alternate 4 Total $479,544.25 Add Alternate 5 Total $231,180.95 Add Alternate 6 Total $234,696.75 Add Alternate 7 Total $277,104.75 Total Base Bid and Alternates 1-7 $7,008,678.15 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. AWARD BID – 2024 OR NEWER ALL WHEEL DRIVE POLICE PURSUIT UTILITY VEHICLES – SPEC B (PR-00031961) Mr. Jeff Hudak, Central Services, advised the Board that on April 23, 2024, bids were received and opened for the above referenced contract. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Fletcher Chrysler Products, Inc., in the amount of $40,021 each twenty-nine (29) units with a total of $1,160,609. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – 2024 TREE AND STUMP REMOVAL - DISTRICT 1 & 2 – PROJECT NO. 124-010A (PR-00032842) Ms. Gemma Stanton, Engineering, advised the Board that on April 23, 2024, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Stanton recommended that the Board award the contract to the lowest responsive and responsible quoter, K&R Tree Service, LLC, in the amount of $24,662. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. REGULAR MEETING MAY 14, 2024 115 AWARD QUOTATION AND APPROVE CONTRACT – 2024 TREE AND STUMP REMOVAL - DISTRICT 3 – PROJECT NO. 124-010B (PR-00032850) Ms. Gemma Stanton, Engineering, advised the Board that on April 23, 2024, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Stanton recommended that the Board award the contract to the lowest responsive and responsible quoter, American Tree & Lawn Care, LLC, in the amount of $19,405.50. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – 2024 TREE AND STUMP REMOVAL - DISTRICT 5 – PROJECT NO. 124-010C (PR-00032852) Ms. Gemma Stanton, Engineering, advised the Board that on April 23, 2024, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Stanton recommended that the Board award the contract to the lowest responsive and responsible quoter, K&R Tree Service, LLC, in the amount of $12,066. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 4 – COAL LINE TRAIL, PHASE IIA – PROJECT NO. 115-064 (PO-0025244) President Maradik advised that Ms. Gemma Stanton, Engineering, has submitted change order number 4 on behalf of Indiana Department of Transportation, Selge Construction Co., Inc., and Lawson-Fisher Associates P.C. indicating the contract amount be increased by $82,640.84 (no additional local funds required) for a new contract sum, including this change order, in the amount of $2,017,177.48. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 5 – MARTIN LUTHER KING JR. DREAM CENTER – PROJECT NO. 121-066 (PO-0027136) President Maradik advised that Mr. Patrick Sherman, Engineering, has submitted change order number 5 on behalf of C.H. Garmong & Son, Inc., indicating the contract amount be increased by $75,004.39 for a new contract sum, including this change order, in the amount of $24,862,309.39. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) – WEST RACE GATE REPAIR – PROJECT NO. 122-063 (PO-0024346) President Maradik advised that Mr. Zach Hurst, Engineering, has submitted change order number 2 (final) on behalf of Milestone Contractors North, Inc., indicating the contract amount be decreased by $35,640 for a new contract sum, including this change order, in the amount of $628,529.28. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 – 2023 GUARDRAIL AND HANDRAIL INSTALLATION & REPLACEMENT – PROJECT NO. 122-043R (PO-0028908) President Maradik advised that Ms. Leslie Beik, Engineering, has submitted change order number 1 on behalf of LaPorte Construction Co., Inc., indicating the contract amount be increased by $2,796 for a new contract sum, including this change order, in the amount of $340,262. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 3 – 2023 TRAFFIC CALMING – PROJECT NO. 122- 014C (PO-0023428) President Maradik advised that Ms. Charlotte Brach, Engineering, has submitted change order number 3 on behalf of Selge Construction Co., Inc., indicating the contract amount be increased by $22,450 with an additional twenty-three (23) days for a new contract sum, including this change order, in the amount of $2,100,690.31 with a new completion date of May 24, 2024. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. REGULAR MEETING MAY 14, 2024 116 APPROVE CHANGE ORDER NO. 2 – 2023 CONCRETE REPAIRS – PROJECT NO. 123-022 (PR-00025459) President Maradik advised that Mr. Scott Kreeger, Engineering, has submitted change order number 2 on behalf of Milestone Contractors North, Inc., indicating the contract amount be increased by $150,203 for a new contract sum, including this change order, in the amount of $3,028,394.85. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2022 SIGNAL KNOCK DOWN & WIRING INVESTIGATION – PROJECT NO. 122-046 (PO-0018055) President Maradik advised that Mr. Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of JBL Signals and Lighting LLC, for the above referenced project, indicating a final cost of $50,000. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – DOWNTOWN SOUTH BEND TO NOTRE DAME TRAIL WAYFINDING SIGNS – PROJECT NO. 122-040C (PR-0003330) In a memorandum to the Board, Ms. Charlotte Brach, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETS – GRAND TRUNK WESTERN RAILROAD WATER MAIN REPLACEMENT AT GREENLAWN AVE. AND S. 30TH. ST. – PROJECT NO. 122-041 (PR-00033297) In a memorandum to the Board, Ms. Sarah Barber, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution were the title sheets. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – EAST BANK TRAIL OVER LEEPER AVE. DECK REPLACEMENT – PROJECT NO. 124-008 (PR-0003334) In a memorandum to the Board, Ms. Chana Roschyk, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – CSO 22 CONTROL VALVE REPLACEMENT – PROJECT NO. 123-032 (PR- 0003373) In a memorandum to the Board, Mr. Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. ADOPT RESOLUTION NO. 14-2024 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 14-2024 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT REGULAR MEETING MAY 14, 2024 117 WHEREAS, the City of South Bend Board of Public Works (the “Works Board”) exists and operates pursuant to Ind. Code 36-8-3 and South Bend Municipal Code § 2-50; and WHEREAS, the Works Board has exclusive control over all matters and property relating to the South Bend Police Department (the “SBPD”) pursuant to Ind. Code § 36-8-3-2(b)(2); and WHEREAS, the SBPD possesses certain property, namely: used One (1) JAMIS Durango Bicycle which has been retired from service and deemed surplus property pursuant to Ind. Code § 5-22-22-12; and WHEREAS, Sgt. Aaron M. Knepper, a City of South Bend employee, has made known to the SBPD the significant need for police and emergency services equipment for use by a smaller person for the provision of emergency services; and WHEREAS, the SBPD wishes to gift, under the supervision of and with the assistance of Bargersville (IN) Police Department, (the “Donees”) all of which service areas located in the City of South Bend; and WHEREAS, pursuant to Ind. Code § 5-22-22-12(e), a governmental body may transfer title of surplus property to a police department by sale, gift, or another arrangement acceptable to the governmental body and the fire department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1.The Safety Board hereby approves the donation and transfer of the one (1) JAMIS Durango Bicycle from the SBPD to (the “Donees”) and authorizes staff of the SBPD to work with Bargersville (IN) Police Department carry out any and all actions necessary to facilitate the transfer. 2.This Resolution will be in full force and effect upon its adoption by the Safety Board. ADOPTED at a regular meeting of the City of South Bend Board of Public Works held on May 14th, 2024. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Brena N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 15-2024 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-2024 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS REGULAR MEETING MAY 14, 2024 118 WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on April 16, 2024, Firefighter Thomas Abell retired from the South Bend, Indiana, Fire Department after Thirty Plus (30+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1.The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than one- thousand dollars ($1,000.00). 2.The Property may be demolished, junked, or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on May 14, 2024, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Brena N. Micou ATTEST: s/ Theresa Heffner, Clerk ADOPT RESOLUTION NO. 16-2024 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING THE TRANSFER OF PROPERTY TO MCCORMICK & COMPANY, INC. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works, subject to authority being given to President Maradik or Vice President Molnar to sign any additional administrative documents that may be required regarding this transfer: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar REGULAR MEETING MAY 14, 2024 119 s/ Gary A. Gilot s/ Murray L. Miller s/ Brena N. Micou ATTEST: s/ Theresa Heffner, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Memorandum of Understanding St. Joseph County Board of Commissioners Acquire Sixty-Nine (69) Parcels Represented by Certain Tax Sale Certificates in Tax Sale Process for Redevelopment N/A Molnar / Miller Agreement for Operation Tiarra Hammond, LLC d/b/a The Jump Off Trolley Agreement to Operate Pedal Trolley in the City Right-of-Way for 2024 Season N/A Molnar / Miller Release of Easement Barnes Development Company LLC Release of Four (4) Historic Easements at 4401 S. Michigan St. No Longer Needed Due to Relocation of Sanitary Sewer Main N/A Molnar / Miller Right-Of-Way Occupancy and Encroachment Agreement Wolfe House Movers of Indiana, LLC & Indiana Landmarks 211 W. Marion St. House Move to 402 W. Navarre St. N/A Molnar / Miller Authorization Letter Studebaker National Museum Authorization for Annual New Car Raffle at Studebaker National Museum N/A Molnar / Miller Amendment No. 1 to LPA Utility Reimburseme nt Agreement St. Joseph Board of Commissioners Construction Costs for Douglas Road Utility Relocation Project No. 118-116 $348,433.60; New Adjusted Total $648,950.73; City 20% - County 80% (PO-0027521) Molnar / Miller Amendment No. 1 to Owner- Engineer Agreement American Structurepoint, Inc. Architectural and Engineering Design Services for Remodeling the New City Hall Project No. 124-001 NTE $413,000 (Hourly); New Adjusted Total $548,220 (PO-0027983) Molnar / Miller Amendment No. 3 to Owner- Engineer Agreement RATIO Architects, LLC Additional Design Fee for Bidding, for Morris Performing Arts Center Expansion, Parking Garage, and Plaza Improvements $449,350; New Adjusted Total $1,680,875 (PO-0013835) Molnar / Miller Amendment No. 1 to Owner- Engineer Agreement Abonmarche Consultants, Inc. Design Contract for Downtown South Bend to Notre Dame Trail for Wayfinding Sign Fabrication $9,700; New Adjusted Amount $631,300 (PO-0025863) Molnar / Miller Professional WDi Design Services for SBFD Task #1 Molnar / Miller REGULAR MEETING MAY 14, 2024 120 Services Agreement Architecture, Inc Central Fire Station Roof Replacement (Task #1) and Service Center (Task #2) $45,200; Task #2 $91,890 (PR-000334) Amendment No. 2 to Professional Services Agreement Commonwealth Engineers, Inc. Additional Engineering Services to Provide Easement Acquisition Assistance for Relocating Sanitary Sewer Relocation for CSO 22 Control Valve Replacement Project No. 123-032 $6,000; New Adjusted Amount $155,265 (PO-0024395) Molnar / Miller Addendum to Professional Services Agreement Casie Center Saint Joseph County Special Victims Unit Agreement to End the Term of the Local Government Service Exchange Agreement between the City of South Bend and St. Joseph County for Operation of the Special Victims Unit Early in December, 2023 N/A Molnar / Miller Memorandum of Understanding St. Joseph County Improvements to Sanitary Sewer Infrastructure Along the IN Tek and IN Kote Sanitary Trunk Sewers N/A Molnar / Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Corpus Christi Procession Street Closure for Special Event June 2, 2024; 1:00 p.m. to 6:00 p.m. Ford St. between Huron St., Philippa St. & Webster St. Molnar / Miller Rebel Art Fest Street Closure for Special Event June 9, 2024; 8:00 a.m. to 8:00 p.m. Wall St. between Zoo Entrance & Greenlawn Molnar / Miller Concours d’Elegance at Copshaholm Street Closure for Special Event July 13, 2024; 5:00 a.m. to 6:00 p.m. W. Washington St. between Laurel St. & Chapin St. Molnar / Miller Studebaker Car Cruise-In Street Closure for Special Event September 29, 2024; 12:00 p.m. to 5:00 p.m. St. Louis Blvd. from E. Jefferson Blvd. to Washington St. Molnar / Miller Southside Massage Retreat Massage Establishment License Renewal 401 E. Colfax Ave., Suite 180 Molnar / Miller RealAmerica Construction, LLC Long Term Occupancy Permits - Sidewalk on Entire Block at Main, Lafayette, Monroe, & South Except the Northwestern Corner, the Western Bike/Parking Panes on Main, and the Parking Lane on South for Sixteen (16) Months June 1, 2024 to September 16, 2025 Diamond View Apartments 525 S. Main St Molnar / Miller REGULAR MEETING MAY 14, 2024 121 APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT - 908 PORTAGE AVE., CALIFORNIA AVE., DEMAUDE AVE., & PUBLIC ALLEY President Maradik stated an application for an encroachment and revocable permit has been received from Bakery Group, LLC for the purpose of allowing five (5) exit out-swing doors into City Right-of-Way to be placed in the right-of-way at 908 Portage Ave., California Ave., Demaude Ave., & public alley subject to the understanding that ADA compliance is maintained along all frontages. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Honorary Street Sign – Curtis Walton Blvd. LOCATION: Intersection of Washington St. and Lombardy Dr. Curtis Walton Blvd. REMARKS: All Criteria Met REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 1814 Nash St. REMARKS: All Criteria Met NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 901 Roosevelt St. REMARKS: All Criteria Met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE President Maradik stated that the Board is in receipt of the following consents to annexation and waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Ms. Francis Bilson Darku, 53561 Limerick Dr., South Bend, IN 46628 1. 53561 Limerick Dr. – Sewer (Key No.71-02-26-326-033.000-029) B. Mr. Charles Huguenard, 20166 Jackson Rd., South Bend, IN 46614 1. 20166 Jackson Rd. – Sewer (Key No. 71-08-35-226-009.000-001) C. Mr. William Hockenhull, 135 Oxford St., Hartford, CT 06105 1. 17725 Douglas Rd. – Sewer (Key No. 71-04-29-351-043-000-003) Upon a motion by VP Molnar , seconded by Mr. Miller and carried by roll call, the consents to annexation and waivers of rights to remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date MB Concrete LLC Contractor Approved 04/17/2024 Yount Landscaping, Inc. Contractor Approved 04/18/2024 Advanced Excavating LLC Excavation Approved 05/02/2024 Charles Huguenard Excavation Approved 04/25/2024 Graycor Industrial Constructors Inc. Excavation Released 05/14/2024 Martell Electric, LLC Excavation Approved 05/15/2024 MB Concrete LLC Excavation Approved 04/17/2024 R. Yoder Construction, Inc. Excavation Approved 05/02/2024 Advanced Excavating LLC Occupancy Approved 05/02/2024 REGULAR MEETING MAY 14, 2024 122 Charles Huguenard Occupancy Approved 04/30/2024 MB Concrete LLC Occupancy Approved 04/17/2024 TRG Services, Inc. Occupancy Approved 04/30/2024 Yount Landscaping, Inc. Occupancy Approved 04/18/2024 Graycor Industrial Constructors Inc. Occupancy Released 05/14/2024 R. Yoder Construction, Inc.Occupancy Approved 05/02/2024 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-77695 04/16/2024 $5,284,178.36 City of South Bend Claims GBLN-78003 04/23/2024 $2,549,612.77 City of South Bend Claims GBLN-78283, GBLN- 78395, GBLN-78399 04/22/2024 $748,192.68 City of South Bend Claims GBLN-77868, GBLN- 77779, GBLN-78162 04/23/2024 $4,346,633.31 City of South Bend Claims GBLN-78486 04/30/2024 $1,698,360.22 City of South Bend Claims GBLN-78660, GBLN- 78778 05/03/2024 $413,187.77 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Jim Bognar of 807 W. Washington St. South Bend, IN 46601 asked for clarification about the process regarding the Memorandum of Understanding with St. Joseph County Board of Commissioners for the City to acquire sixty-nine (69) parcels represented by certain tax sale certificates in tax sale process for redevelopment. He asked when the city will take legal possession of the parcels. President Maradik noted that this is the transferring of tax certificates related to these parcels. Once those are obtained by the City, they would have to go through the legal process to get ownership through the tax sale process. Mr. Bognar asked what the timeline is for that process. President Maradik stated that there's not a specific date that it would occur, but there are legal requirements within state statute for when you have to do notices and when you have to do other things. She added there is wiggle room based on when you submit it as well as when courts sign off on things with the commissioners; that's for redemption period. There is also legal work that has to occur at the back end. Mr. Bognar asked what the process is for members of the public to know when this occurs and if it will be in the newspaper. He wanted to know how the information will be released when the City actually takes ownership of the parcels. President Maradik noted that there is no public notice of when the transfer happens. Mr. Bognar asked if parcel #ID018-30773080 or 133 Cherry Street is one of the sixty-nine (69) parcels. He also wanted to confirm that what was being approved today was simply conferring or finishing up resolution R-4-C-2024 from the Commissioners. President Maradik advised that the City and the county have to do matching resolutions in order to transfer property between them. Seeking clarification, Mr. Bognar asked if the sixty-nine (69) parcels that were on the commissioners list are the same sixty-nine (69) that were approved here today. President Maradik and VP Molnar confirmed yes. REGULAR MEETING MAY 14, 2024 123 ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:23 a.m. May 28, 2024May 28, 2024