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Home My WebLink About05232024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 23, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of May 9, and May 14, 2024 2. NOTICE OF INTENT TO SELF PERFORM A. 2024 Annual Paving Program 1. Description: City to Self-Perform with its Own Qualified Workforce; One (1) of the Forty-Seven (47) Projects Scheduled, Fellows St. from Milton St. to Ewing Ave. 2. Amount: $6,500 to $115,400 3. Funding: MVH, LRS 3. OPENING OF BIDS A. Demolition of South Bend Medical Foundation – Project No. 123-076 1. Funding: PR-00032530 B. South Bend - SBCSC Administration Building Renovation - Elevator Replacement – Project No. 124-001A 1. Funding: PR-00033640 4. OPENING OF QUOTATIONS A. 2024 Brick Pavement Spot Repairs – Project No. 124-041 1. Funding: PR-00033529 5. OPENING OF PROPOSALS A. Wastewater Treatment Plant Solar Guaranteed Energy Savings Contract – Project No. 124-015 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Boehm Park Softball Field Lighting 1. Company: Koontz-Wagner 2. Amount: $36,500 3. Funding: PR-00032136 7. PROJECT COMPLETION AFFIDAVITS A. North Water Treatment Plant Improvements – Project No. 119-011 1. Company: Bowen Engineering Corporation 2. Final Contract Amount: $3,664,828 3. Funding: PO-0016353 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 23, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2024 Sewer and Manhole Rehabilitation – Project No. 122-019 1. Funding: PR-00033672 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to Contract – Lawson-Fisher Associates 1. Description: Additional Inspection Services Related to Additional Guardrail Replacement and Earthwork for Coal Line Trail, Phase IIA 2. Amount: $19,500 3. Funding: PO-0014118 B. Local Roads and Bridges Matching Grant Agreement – Indiana Department of Transportation 1. Description: 2024 Community Crossings Matching Grant 50/50 Cost Share Project No. 124-006 2. Amount: Up to $1,500,000 3. Funding: 265-06-600-506-436008, 324-10-102-121-442001 C. Amendment No. 3 to Owner-Engineer Agreement – Lochmueller Group, Inc. 1. Description: Additional Inspection Services for Seitz Park Renovation, Phase I Project No. 117-093A 2. Amount: $99,980; New Adjusted Amount $982,220 3. Funding: PO-0007779 D. Easement & Right-Of-Way – Indiana Michigan Power Company 1. Description: Twenty (20) Foot Easement and Right-of-Way Located at 2000 Wall St. for Potawatomi Zoo Parking Lot E. Amendment No. 1 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Additional Design Services for Bridge Repair on Leeper Ave. Project No. 124-008 2. Amount: $44,632 3. Funding: PO-0015803 F. Professional Services Agreement – Jones Petrie Rafinski Corp. 1. Description: Consulting Services for Construction of South Bend Police Department Explosives Enclosure 2. Amount: $34,900 (Hourly) 3. Funding: PR-00033666 G. Professional Services Agreement – McCormick Engineering, LLC 1. Description: Study and Development of Downtown South Bend Stormwater Plan Project No. 124-034 2. Amount: $147,400 (Hourly) 3. Funding: PR-00033667 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 23, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 H. Amendment No. 1 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Additional Design and Survey Services for South Bend Medical Foundation Demolition Project No. 123-076 2. Amount: $72,470; New Adjusted Amount $401,510 3. Funding: PO-0029313 I. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Design Services for Leighton Building Renovation Project No. 124-001 2. Amount: NTE $103,950 (Hourly) 3. Funding: PR-00033685 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Fun in the Park a) Date/Times: July 6, 2024; 9:00 a.m. to 7:00 p.m. b) Location: Helmen Dr. between Rexford Dr. & Manchester Dr. c) Favorable Recommendations 2. Event: Our Lady of Hungary Last Day of School Field Day a) Date/Times: June 4, 2024; 8:00 a.m. to 3:30 p.m. b) Location: Chapin St. between W. Calvert St. & Bruce St. c) Favorable Recommendations 3. Event: Purcell Graduation Party a) Date/Times: June 9, 2024; 2:00 p.m. to 10:30 p.m. b) Location: Alley between N. St. Peter St. & Foster St. c) Favorable Recommendations B. Licenses 1. Type: Open-Air Business a) Applicant: Boricuas Hot Dog Cart b) Date/Time: Monday - Friday 8:00 a.m. to 5:00 p.m. c) Location: 227 W. Jefferson Blvd. d) Favorable Recommendations 2. Type: Open-Air Business a) Applicant: Coney Express b) Date/Time: June 1 to September 30, 2024; 10 a.m. to 2 p.m. c) Location: Intersection of S. Main St. & W. Jefferson Blvd. d) Favorable Recommendations Subject to Bike Path Not Interfered With CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 23, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 20204 Jackson Rd. – Water/Sewer 12. RATIFY BONDS A. Contractor Bonds 1. K & K Earthmoving, Inc., Approved effective January 31, 2024 2. Precision Home Construction LLC, Approved effective May 20, 2024 3. Traffic Control Specialists, LLC, Released effective June 6, 2024 4. Verastegui Brothers Masonry LLC, Released effective March 11, 2024 B. Occupancy Bonds 1. B & M Builders, LLC, Approved effective May 15, 2024 2. F.A. Wilhelm Construction Co., Inc., Released effective May 9, 2024 3. Martell Electric, LLC, Released effective April 6, 2024 4. Precision Home Construction LLC, Approved effective May 20, 2024 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-78891, GBLN-78892, GBLN-78895 a) Date: 05/06/2024 b) Amount: $3,434,521.74 2. Claim Nos.: GBLN-78927, GBLN-79304 a) Date: 05/07/2024 b) Amount: $1,895,950.85 3. Claim No.: GBLN-79540 a) Date: 05/14/2024 b) Amount: $3,858,663.79 4. Claim Nos.: GBLN-79688, GBLN-79768, GBLN-79845 a) Date: 05/16/2024 b) Amount: $1,489,494.14 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.