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Home My WebLink AboutAmendment No 2 to PSA - CSO 22 Control Valve Proj No. 123-032 – Commonwealth Engineers, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 14, 2024 Mr. Jeremy D. Hardy, P.E. Commonwealth Engineers, Inc. 100 E. Wayne St., Suite 315 South Bend, IN 46601 jhardy@contactcei.com RE: Amendment No. 2 to Professional Services Agreement Dear Mr. Hardy: At its May 14, 2024 meeting, the Board of Public Works approved the above referenced amendment for additional engineering services to provide easement acquisition assistance for relocating the sanitary sewer for the CSO 22 Control Valve replacement, Project No. 123-032, in the amount of $6,000 with a new adjusted amount of $155,265 Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 123-032 CSO 22 Control Valve Replacement Professional Services Agreement (PROJ00000433) – Amendment 2 DATE: May 7, 2024 The Division of Engineering recommends the Board of Public Works approval of an Amendment to a Professional Services Agreement with Commonwealth Engineers, Inc. that includes easement description and easement acquisition assistance for Project No. 123-032 CSO 22 Control Valve Replacement. Amendment No. 2 (Attached) Amendment No. 2 scope of work will include additional design services to provide engineering services defining exhibits for easement acquisition between the City of South Bend and property owners for access and relocation of a sanitary sewer throttle pipe and the CSO 22 Control Valve Structure. The contract amounts will change as follows: Original agreement amount: $145,465.00 Net change for prior amendments: $ 3,800.00 This amendment amount: $ 6,000.00 Adjusted agreement amount: $155,265.00 This project is funded through Sewage Works, Wastewater Capital Account 642-06- 605-514-442005. For questions regarding the subject agenda request, contact Jacob M. Klosinski, P.E. 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Klosinski Jacob M. 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Total Project for L1 + L2 + L3 = $155,265.00 Reason Code (if changed)No change Financial Dimensions (fund-dept- division-subdivision-main account)642-06-605-514-442005 Project Code (if applicable)No change Description of change (include budget impact) Engineering services for Easement acquisition information and description. Scope change due to staff availability and professional service needs. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than one line on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. Supplement 508 Form - Change Order Request Form - PROJ00000433 - PO-0024395 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 05-07-2024 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 05-14-2024 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Mickey Lovy / Ron O'Connor Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Commonwealth Engineers, Inc. (V-00011888) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name CSO 22 Control Valve Replacement Project Number 123-032 (PROJ00000433 / PO-0024395) Funding Source Sewage Works, Wastewater Capital Account No. 642-06-605-514-442005 Amount Terms of Contract Lum Sum Fee (Task List included in Agreement & Amendment 1) Special Contract Provisions Purpose/Description The Division of Engineering requests the Board of Public Works approval of a Amendment #2 to a professional services agreement with Commonwealth Engineers, Inc. to provide easement acquisition assistance for relocating sanitary sewer throttle pipes and CSO 22 structure on private property. For Change Orders Only Amount of Increase Decrease $ 6,000.00 ($ ) Previous Amount $ 149,265 (Original Contract + Amendment 1) Current Percent of Change: Increase Decrease 4.1% (%) New Amount $ 155,265.00 Total Percent of Change: Increase Decrease 6.8% (%) Time Extension Amount: 0 Days New Completion Date: No Change