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HomeMy WebLinkAboutAmendment No 1 to OEA - DTSB to ND Trail Wayfinding Sign – Abonmarche Consultants, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 14, 2024 Mr. Daryl Knip, P.E. Abonmarche Consultants, Inc. 315 W. Jefferson Blvd. South Bend, IN 46601 dknip@abonmarche.com RE: Amendment No. 1 to Owner-Engineer Agreement Dear Mr. Knip: At its May 14, 2024 meeting, the Board of Public Works approved the above referenced amendment for a design contract for the Downtown South Bend to Notre Dame Trail for Wayfinding Sign Fabrication in the amount of $9,700 with a new adjusted amount of $631,300. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K , consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated September 12, 2023 AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 1 1.Background Data:a.Effective Date of Owner-Engineer Agreement:September 12, 2023 b.Owner:City of South Bend c.Engineer:Abonmarche Consultants, Inc d.Project:Notre Dame to Downtown South Bend Trail 2.Description of Modifications:a.Engineer shall perform or furnish the following Additional Services: Abonmarche to provide a bid package covering the Wayfinding Sign Fabrication and Installation per the “Design Intent Drawings” provided by City of South Bend, Department of Public Works.b.The schedule for rendering services is modified as follows: Final Plans and Bid Documents: May 15, 2024 3. Agreement Summary (Reference only)a.Oringal Agreement amount:$ 621,600 b.Net change for prior amendments:$ 0 c.This amendment amount:$ 9,700 d.Adjusted Agreement amount:$ 631,300 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is May 14, 2024 OWNER: ENGINEER: By: By: Daryl Knip, P.E. Title: Title: President/CEO Date Signed: May 2, 2024 May 14, 2024 APPENDIX "A-1"PRELIMINARY DESIGN - PHASE IStaffhour JustifcationCLIENT:City of South Bend 315 W. Jefferson Blvd. PROJECT:Notre Dame to South Bend Trail South Bend, IN 46601Wayfinding Signage - Bid DocumentsSHEET 1 of 1STAFFHOURS BY CLASSIFICATION Total Total Principal PM - PE Senior PE Proj. Engr-PE Staff Engr CAD Tech Hours CostBid DocumentsReview provided Plans and Specifications 2 4 6Prepare Cost Estimate4 4Prepare Dtaft Bid Documents 2 14 2 18Prepare Bid Form2 2Project Coordination and Meeetings 4 2 2 8Bid PeriodPre-Bid Meeting and Bidder Questions 2 4 4 10Bid Tab2 2Total Hours 0 10 24 16 0 0 50Cost per Hour $275.00 $225.00 $225.00 $125.00 $100.00 $95.00Total Cost by Classification $0.00 $2,250.00 $5,400.00 $2,000.00 $0.00 $0.00 $9,650.00Budget$9,700.00April 30, 2024DESCRIPTIONAbonmarche Consultants, Inc. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 5/6/2024 Name: Charlie Brach Department of Public Works – Engineering Division BPW Date: 5/14/2024 Phone Extension: 9246 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Abonmarche Consultants, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 122-040 DTSB to ND Trail Project Number PROJ451 Funding Source Fund 217 Account No. PO # 0025863 Amount $9,700; new contract total: $631,300 Terms of Contract Lump Sum Special Contract Provisions N/A Purpose/Description Amendment to design contract for the DTSB-ND Trail to prepare the bid package for the wayfinding sign fabrication and installation. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: