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Home My WebLink AboutRTA & Title Sheet - East Bank Trail Over Leeper Ave. Deck Replacement Proj No. 124-008BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 5/6/24 Name: Chana Roschyk Department of Public Works – Engineering Division BPW Date: May 14, 2024 Phone Extension: 5922 Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Darius Lipsey BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Leeper Avenue Bridge Repairs Project Number 124-008 DFO: PROJ00000521 : Leeper Avenue Bridge Repairs Concrete Decking Funding Source Fund 429 Account No. PR:00033344 Amount Terms of Contract Special Contract Provisions Purpose/Description Request to Advertise for bids for Leeper Avenue Bridge Repairs Concrete Decking. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: May 14, 2024 sdias 4/26/2024 ' PROJECT □SEWER □WATER □TRAFFIC □STREET ■OTHER WESTERN AVE. � rt,"J 5.i•� EWING VJ ::.::: � IRELAND � ST. ��VJ :3§ � ROAD PROJECT LOCATION McKINLEY HWY. BLVD. � ::; ::J i3 CITY OF SOUTH BEND, IN DIANA PREVAILING SPECIFICATIONS LATEST EDITION, AND IN DIANA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS DATED 2024 TO BE USED WITH THESE PLANS. 5:12:35 PM P:\2021\01526\D. Drawings\2021.01526.BR.0002.COVER SHEET.dgn PROJECT NUMBER: 124-008 MAY, 2024 BOARD OF PUBLIC WORKS ELIZABETH A. MARADIK PRESIDENT DATE JOSEPH R. MOLNAR VICE PRESIDENT DATE JORDAN V. GATHERS MEMBER DATE GARY A. GILOT MEMBER DATE MURRAY L. MILLER MEMBER DATE THERESA HEFFNER CLERK DATE TABLE OF CONTENTS SHEET 1 COVER SHEET SHEET 2 UTILITIES AN D GENERAL NOTES SHEET 3 DETOUR PLAN SHEET 5-6 GENERAL PLAN SHEET 7 FRAMING PLAN SHEET 8-11 SUPER STRUCTURE DETAILS SHEET 4 LAYOUT PLANS PREPARED BY: AMERICAN •• • 0. •• ■ STRUCTURE POINT INC. SHEET 12 BR IDGE SUMMAR Y OF QUANTITIES 9025 RIVER ROAD, SUITE 200 INDIANAPOLIS, IN 46240 TEL 317.647.6680 FAX 317.543.0270 www.structurepoint.com PLANS PREPARED FOR: CI TY OF SOU TH BEND ENGINEERING DIVISION 1316 COUNTY-CITY BUILDING SOU TH BEND, IN 46601 RECOMMENDATIONS OF CITY STAFF Chana Roschyk CITY ENGINEER Kyle Ludlow CONSTRUCTION MANAGER STANDARD DRAWINGS CERTIFIED BY: -----------...,,.,.=-I DATE APPROVED FOR BIDDING: CITY OF SOUTH BEND DATE DATE DATE DATE DATE DATE SHEETS 1 OF 13 Project Engineeer KARA M. BOYLES, PHO, PE 5/6/24 5/6/2024 Version 02/23/2022 Notice to Bidders NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed electronic bids at bpwbids@southbendin.gov until 9:00 a.m., Local Time, on June 11, 2024 for the following: East Bank Trail over Leeper Avenue Deck Replacement Project No. 124-008 The Title of the Bid and Project Number (where applicable) as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids. Work includes construction of a Deck Replacement at East Bank Trail over Leeper Avenue in South Bend, all more particularly described in plans and specifications prepared by American Structurepoint, Inc., phone (574)287-2231. The Contract Documents are on file and available for public inspection or purchase commencing on the first advertise date during regular working hours at American Reprographics Company (“ARC”, located at 1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every set of documents for all bidders. Additionally, the Contract Documents will be available that same day for inspection at MACIAF, 212 W. Colfax Ave. South Bend, IN 46601. Electronic bids must be on the City of South Bend Contractor’s Bid for Public Work Form, accompanied by an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the base bid plus any alternates. The awarded bidder will be required to send the original check or bid bond via USPS. Each bidder or contractor (hereinafter the contractor) must comply with “City of South Bend EEO Contracting Provision Diversity Utilization” included in the specifications as to each construction trade it intends to use on this construction contract and all other construction work (both federal and non-federal) in the St. Joseph County area during the performance of this contract or subcontract. The contractor commits itself to the goals for minority manpower and all other requirements, terms and conditions of these bid conditions by submitting a properly sealed bid. Woman and Minority-Owned Business Enterprises (W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the right to request supplemental information provided by the bidder, and may also conduct random inquiries of the bidder’s current and previous customers regardless of pre-qualified status. A Pre-Bid Conference will be held on Wednesday, May, 29th at 11:00 a.m. Local Time at 227W. Jefferson Blvd. 13th floor BPW Conference Room. Any questions about bidding conditions must be addressed to the Owner in writing no later than Wednesday June 5th, 5:00 p.m. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus any alternate(s), the Board will look at the totality of the cost when determining the lowest, responsive and responsible bid. BOARD OF PUBLIC WORKS Theresa Heffner, Clerk Publish two (2) times: 5/17/2024 5/24/2024 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 WBE CONTACTED Version 02/23/2022 Notice to Bidders CITY OF SOUTH BEND STATEMENT OF POLICY The Board of Public Works of the City of South Bend has adopted the following policy regarding the receipt of sealed bids: All sealed bids submitted to the Board of Public Works must be received by the Board of Public Works at bpwbids@southbendin.gov no later than the advertised time on the advertised date of the bid opening. It shall be the responsibility of the bidder to see that his/her bid is received prior to the deadline stipulated in the bid advertisement. Bids submitted by mail and received after the advertised time deadline will not be considered by the Board. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Theresa Heffner, Clerk NOTE: Please confirm that your bid package will arrive before the bid opening date and time.