HomeMy WebLinkAboutRTA & Title Sheet - DTSB to Notre Dame Trail Wayfinding Signs Proj No. 122-040CBOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 5/3/24
Name: Charlie Brach Department of Public Works – Engineering Division
BPW Date: 5/14/24 Phone Extension: 9246
Required Prior to Submittal to Board
BPW Attorney X Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name N/A
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 122-040C ND-DTSB Trail Wayfinding Signs
Project Number PROJ451
Funding Source Fund 217
Account No. PR#00033300
Amount N/A
Terms of Contract Base Bid
Special Contract Provisions N/A
Purpose/Description Request to Advertise for the fabrication and installation of Wayfinding Signs
for the ND-DTSB Trail
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
May 14, 2024
ABONMARCHE
COPYRIGHT 2024 - ABONMARCHE CONSULTANTS, INC.Engineering · Architecture· Land Surveying
Benton Harbor Portage
Ft. Wayne South Bend
Goshen South Haven
Hobart Valparaiso
Lafayette
315 W. Jefferson Blvd.
South Bend, IN 46601
T 574.232.8700
F 574.251.4440
abonmarche.com
5/3/2024
5/3/2024
5/3/2024
5/3/2024
5/3/2024
May 14, 2024
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed
electronic bids at bpwbids@southbendin.gov until 9:00 a.m., Local Time, on June 11, 2024 for the
following:
DOWNTOWN SOUTH BEND TO NOTRE DAME TRAIL
WAY FINDING SIGNS FABRICATION & INSTALLATION
Project No. 122-040C
The Title of the Bid and Project Number (where applicable) as described above must be included in the
subject line of the email to which you have attached your bid. The name of the company/vendor, address,
contact email address and phone number must be included in the body of the email. Detailed instructions
and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at
southbendin.gov/bids.
Work includes the fabrication and installation of wayfinding signs on foundations installed by others at
locations on Notre Dame Avenue, South Bend Avenue, Hill Street and LaSalle Street in South Bend, all
more particularly described in plans and specifications prepared by Abonmarche Consultants, Inc., phone
574-232-8700.
The Contract Documents are on file and available for public inspection or purchase commencing on the
first advertise date during regular working hours at American Reprographics Company (“ARC”, located at
1303 Northside Blvd., South Bend, Indiana, 46615), w ww.e-arc.com/location/south.bend/ (574) 287-2944,
toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every
set of documents for all bidders. Additionally, the Contract Documents will be available that same day for
inspection at MACIAF, 212 W. Colfax Ave. South Bend, IN 46601.
Electronic bids must be on the City of South Bend Contractor’s Bid for Public Work Form, accompanied by
an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the
base bid plus any alternates. The awarded bidder will be required to send the original check or bid bond
via USPS.
Each bidder or contractor (hereinafter the contractor) must comply with “City of South Bend EEO
Contracting Provision Diversity Utilization” included in the specifications as to each construction trade it
intends to use on this construction contract and al l other construction work (both federal and non-federal)
in the St. Joseph County area during the performance of this contract or subcontract. The contractor
commits itself to the goals for minority manpower and all other requirements, terms and conditions of these
bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business Enterprises
(W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder
to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible
Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the
right to request supplemental information provided by the bidder, and may also conduct r andom
inquiries of the bidder’s current and previous customers regardless of pre-qualified status.
A Pre-Bid Conference will be held on May 30, 2024 at 3:30 pm Local Time at Microsoft Teams
Meeting https://tinyurl.com/3rtpfjrb or at BPW Conference Room, 13th floor Couty-City Building. Any
questions about bidding conditions must be addressed to the Owner in writing no later than 5:00 P.M., June
4, 2024.
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award
the base bid plus any alternate(s), the Board will look at the totality of the cost when determining the
lowest, responsive and responsible bid.
BOARD OF PUBLIC WORKS
Theresa Heffner, Clerk
Publish two (2) times:
May 17, 2024
May 24, 2024