HomeMy WebLinkAboutChange Order No 4 - Coal Line Trail, Phase IIA Proj No. 115-063 - INDOT Selge
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
May 14, 2024
Mr. Robert Kuhns Mr. Don Dietz
Selge Construction Co., Inc. Lawson-Fisher Associates P.C.
2833 South 11TH St. 525 W. Washington Ave.
Niles, MI 49120 South Bend, IN 46601
aswinehart@selgeconstruction.com ddietz@lawson-fisher.com
RE: Change Order No. 4 – Coal Line Trail, Phase IIA – (DES#1401810)
Project No. 115-064
Dear Mr. Kuhns/Dietz:
At its May 14, 2024 meeting, the Board of Public Works approved the above referenced
Change Order to be increased $82,640.84 (no additional local funds required), bringing the
revised contract amount to $2,017,177.48.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
TO: Board of Public Works
FROM: Gemma Stanton, Project Engineer
SUBJECT: Change Order #4
Coal Line Trail Phase 2A
DATE: 5/2/2024
Attached is Change Order 4 for the Coal Line Trail Phase 2A project. The Change Order amount is
$82,640.84.
The attached Change Order from INDOT does not show Change Order 3, which was approved by
the Board on 4/23/2024. The numbers on the attached INDOT form show CO#1-2 and 4 which are
described below:
Attached INDOT
Change Order $ 1,696,460.65 Current Contract
Percent
Change from
initial contract
Total %
Change
CO#
1 $ 73,593.00 $ 1,770,053.65 4.338% 4.338%
2 $ 50,821.12 $ 1,820,874.77 2.996% 7.334%
4 $ 82,640.84 $ 1,903,515.61 4.871% 12.205%
Below is the total history of change orders on this project:
All Change Orders: $ 1,696,460.65 Current Contract
% Change
from previous
CO
Total %
Change
CO#
1 $ 73,593.00 $ 1,770,053.65 4.338% 4.338%
2 $ 164,482.99 $ 1,820,874 2.996% 7.334%
3 $ 113,661.87 $ 1,934,536.64 6.699% 14.033%
4 $ 82,640.84 $ 2,017,177.48 4.871% 18.905%
Below is the summary of Change Order 4, which is now before the Board:
Original Contract amount: $1,696,460.65
Previously approved change orders: $238,075.99.00
Percent Increase Including Requested: 18.9%
New Contract Amount: $2,017,177.48
As this is a federal aid project, INDOT is responsible for the construction contract with Selge. Change
Order 4 is required by INDOT for clerical purposes. The City already has all funding in place required
and does not need to appropriate additional funds for this change order.
It is requested the Board of Public Works approve Change Order 4 for the Coal Line Trail Phase
2A Project (115-064) for a total increase of $82,640.84 (no additional local funding requested)
which is a total increase of 18.9% to the contract price bringing the new contract price to
$2,017,177.48.
Thank you for your consideration of this request.
Contract No:R -38065 Change Order No.: 004
INDIANA Department of Transportation Page: 1
Construction Change Order and Time Extension Summary
Contract Information Contract No.: R -38065 Letting Date:09/14/2022
District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Dietz, Don Status:Draft
Change Order Information Change Order No.: 004 EWA: N or Force Acct: N
Date Generated: 00/00/0000 Date Approved: 00/00/0000
Reason Code: FINAL QUANTITY ADJUSTMENT
Description: Final Quantity Balancing Change Order
Original Contract Amount $ 1,696,460.65
Current Change Order Amount $ 82,640.84 Percent: 4.871 %
Total Previous Approved Changes $ 124,414.12 Percent: 7.334 %
Total Change To-Date $ 207,054.96 Percent: 12.205 %
Modified Contract Amount $ 1,903,515.61
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description:
Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00
Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______
SS Days____________ SP Days Value $ _______________
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:R -38065 Change Order No.: 004
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______*
($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- )
(Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days)
Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________
Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________
Scope/Design Recommendation
Required?
Y / N If Y, Referred to Project Manager(PM) __________________
Date to PM__________ Date Returned___________
Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________
If N,Resolution: Approved __________ Disapproved ___________
Resolved by_________________________ Date__________
LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________
FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer _________________________ Date _____________
Comments: ____________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Contract No:R -38065 INDIANA Date:04/24/2024
Change Order No:004 Department of Transportation Page: 3
Contract:R -38065
Project:1401811 - State:140181100LC4
Change Order Nbr: 004
Change Order Description: Final Quantity Balancing Change Order
Reason Code:FINAL QUANTITY ADJUSTMENT
CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change
0021 1401811 0021 301-12234 CYS 139.000 255.840 C Amount:$ 35,561.76
Item Description:COMPACTED AGGREGATE NO. 53
Supplemental Description1:
Supplemental Description2:
0026 1401811 0026 601-03667 LFT 205.000 240.500 C Amount:$ 49,302.50
Item Description:RAILING ORNAMENTAL
Supplemental Description1: , FOR TRAIL
Supplemental Description2:
0044 1401811 0044 621-06575 SYS 13.700 1501.940 C Amount:$ 20,576.57
Item Description:SODDING, NURSERY
Supplemental Description1:
Supplemental Description2:
0052 1401811 0052 731-93947 LFT 100.000 -228.000 C Amount:$ -22,800.00
Item Description:LEVELING PAD, CONCRETE
Supplemental Description1:
Supplemental Description2:
Total Value for Change Order 004 = $ 82,640.83
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
This is a balancing change order for the final contract quantities for the over/under runs.
Change Order Explanation for Specific Line Item
****************************************************************************************************************************
It is the intent of the parties that this change order is full and complete compensation for the work describe above.
Notification and consent to this change order is hereby acknowledged.
Contractor:____________________________________________Signed By:_____________________________________________
Date:__________________________________________________
***************************************************************************************************************************
NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system.
Contract No:R -38065 INDIANA Date:04/24/2024
Change Order No:004 Department of Transportation Page: 4
****************************************************************************************************************************
APPROVED FOR LOCAL PUBLIC AGENCY
SUBMITTED FOR CONSIDERATION
PE/S _________________________
****************************************************************************************************************************
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION
Approval Level Name of Approver Date Status
Don Dietz
May 14, 2024
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 4/28/2024
Name Gemma Stanton Department PW
BPW Date 5/14/2024 Phone Extension 9083
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing Ron O'Connor
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 4 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name INDOT (Contractor is Selge)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Coal Line Trail Phase 2A
Project Number 115-064 DES1401811
Funding Source
Account No. PO-0025244
Amount $2,017,177.48 Total contract amount incl. CO 2 and CO3
Terms of Contract
Purpose/Description See attached memo.
For Change Orders Only
Amount of
Increase
Decrease
$82,640.84 (no additional local funds required)
($ )
Previous Amount $1,934,536.64
Current Percent of Change:
Increase
Decrease
4.871%
( %)
New Amount $2,017,177.48
Total Percent of Change:
Increase
Decrease
18.9%
( %)
Time Extension Amount:
New Completion Date: