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Home My WebLink AboutAward Quote - 2024 Tree and Stump Removal - District 5 Proj No. 124-010C - K&R Tree Service1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 14, 2024 Mr. Kevin J. Kenney K&R Tree Service, LLC 1724 S. Grant St. South Bend, IN 46613 treecutterkevgyahoo. com RE: Quotation Award — 2024 Tree and Stump Removal - District 5 Project No. 124-OIOC Dear Mr. Kenney: At its May 14, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $12,066. Please forward the following documents in one submittal by May 28, 2024 to my attention for Board of Public Works approval at lhensley(ksouthbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS May 14, 2024 Mr. William Zimmerman American Tree & Lawn Care, LLC 35 Sycamore St. Niles, MI 49120 bz. americantree k gmail. com RE: Quotation Award — 2024 Tree and Stump Removal - District 5 Project No. 124-OIOC Dear Mr. Zimmerman: At its May 14, 2024 meeting, the Board of Public Works awarded the above referenced quotation to K&R Tree Service, LLC in the amount of $12,066. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Hefner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Gemma Stanton, Project Engineer, Division of Engineering SUBJECT: Award Memo #124-010C 2024 Tree and Stump Removal DATE: April 261", 2024 On April 23rd, 2024, the Board of Public Works opened and read quotes for the above project. Engineering recommends award of the quote at the Board of Public Works meeting on May 14tn 2024. The quoters ranked as follows: Bidder Total Quote Amount Non -Collusion Affidavit 1. K&R Tree Service LLC $12,066 Yes 2. American Tree & Lawn $14,492 Yes Care A multiplication error in K&R Tree Service's quote resulted in the price for the total quote being $3 too high ($12,069 is written but $12,066 is correct based on the unit prices provided). Engineering confirmed with K&R Tree Service that they will honor the unit prices and the discrepancy was a mistake. Engineering recommends award of the quote to the lowest responsive and responsible quoter, K&R Tree Service LLC, in the amount of $12,066. Engineering recommends rejecting all other bids. The Department of Public Works has appropriated sufficient funds from the Motor Vehicle Highway (202-505-431000) (Requisition #PR-00032842). Please respond with any questions. Enclosure Quote Tabulation Awarded Quote QUOTE TABULATION #122-007B Tree Removal ,pU"Cfl gF iJ 2 1%fi5 ' #124-010C 2024 Tree and Stump Removal Engineer's Estimate K&R Tree Service LLC American Tree & Lawn Care Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 REMOVAL, TREE, 18-IN 8 EA $721.35 $5,770.80 $643.00 $5,144.00 $671.94 $5,375.52 2 REMOVAL, TREE, 30-IN 4 EA $1,672.50 $6,690.00 $1,068.00 $4,272.00 $1,119.90 $4,479.60 3 REMOVAL, TREE, 36-IN 1 1 EA $2,388.75 $2,388.75 $2,400.00 $2,400.00 $1,343.88 $1,343.88 4 REMOVAL, STUMP 11 EA $275.10 $275.10 $250.00 $250.00 $3,293.00 $3,293.00 Total 1$15,124.65 $12,066.00 $14,492.00 Non -Collusion Affadavit Yes Yes I hereby certify that the above truly and accurately represents bids received for this project on 4/23/2024 Gemma Stanton, Project Engineer CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK ,aec PROJECT NAME: 2024 Tree and Stump Removal PROJECT NO. 124.010C QUOTES DUE April 23, 2024 by 9:00am EST. Electronic quotes are to be delivered via email to bpwbids@southbendin.gov. (Must be completed for all quotes. Please type or print) / Date: Address: City/State/Zip: �. It1bf/k�, ��I, LS Telephone Number: (J-+'1) do(L) 77 J 7 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: 2024 Tree and Stump Removal C the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The Citv of South Bend. Deoartment of Public Works — and dated %�pi� o(o-2� for the sum of (enter the Total Quote as shown on the Proposal) (s /.76),;%�00 i (Enter Sum of Total Quote shown on Proposal) (Numerical) If altemative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By nature) (Printed Name of Perso Signing) The above quote is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President `tea -•� Q��:t� Gary A. Gilot, Member 9h F. 9�uBu, ACCEPTANCE day of dI I Joseph R. Molnar, Vice President Briiaanaa Miiccou, Member 20 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 14th Day of May, 2024, by and between K&R Tree Service, LLC, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 124-01 OC DESCRIPTION: 2024 TREE AND STUMP REMOVAL - DISTRICT 5 COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $12,066 FUNDING: PR-00032852 The unit prices for this improvement were those prices as received and accepted by the Board on the 23rd Day of April, 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS _, a Elizabeth A. Maradik, President Gary A. Gilot, Member 7yGw.y Murray L. Miller, Member M� 1 Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: May 14, 2024 K&R TREE SERVICE, LLC Printed Name Signature k�C2024 - C�I QUOTEIPROPOSAL_�_. ; CITY OF SOUTH BEND PROJECT NAME 2024 Tree and Stump Removal PROJECT NO. 124-010C April 23, 2024 by 9:00am EST. Electronic quotes are to be delivered via QUOTES DUE email to bpwbids(absouthbendin oov Item No. Description Qty Unit Unit Price Total Amount 1 REMOVAL, TREE, 18-IN 8 EA (r ,00 rpo 2 REMOVAL, TREE, 30-IN 4 EA t43 REMOVAL, TREE, 36-IN 1 EA 00 EA REMOVAL, STUMP / q QUOTE TOTAL /� b • �D Firm: �[j-R Tf �rl%1L� LLL Address: 11 2A 5, � f 407 City/State/Zip: S en (Q(ol3Telephone Number: (15r/I) �C ' Fax Number: ( ) ey , t eon J16 (Printed Name of Perso Si ning) Version 9/29/2021 Page - 12 Public Works Quote �r F/ products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. kRf I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this U day of _' 20 n9_ ANNMARIE PAQUIN Notary Public - Seal a of In S commission uNumboraNP0752e125a My Comml,slon Ex Pires Nov 13, 2037 -A LIL6 nC'(. ContractorBidder (Firm) 0 S' alum 6CGotrrractor/k3i9�e or ><u Agent 91121)117 S I LOOL 01JIU Printed Name and Title Subscribed and sworn to before me this day Y of 20 2 i My Commission Expires Notary Public �GJ County of Residence � �� l0 Version 9/29/2021 Page - 11 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as definedlbogra Zg include Contractor's documentation of enrollment and participation in the &Verify and attached as part of this bid/quote; and ctors performing work under this public 5. Contractor shall require his/her/its subcontra contract to certify that the subcontractors do not knowingly employ contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification City throughout the terof the contract with the City of south nd, and understa ds that the may terminate the contract for default if the Contractor fail oecure a breach of th s provision no later than thirty (30) days after being notified by the City. ons, or oint v contract by the City of SouthhBendet rough is agenciesl boards,jor commissions ons shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter of directly or indirectly ender elated xpression, gender identemployment ity,ssexualcorientationgor disability that doeion, color, national s not ancestry, age, g P affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or foreother including, but not limited to, public works contracts awarded any combination of the other contracts in which public bids are not required by law, the City, under public bidding laws ons will consider the Contractor's good faith efforts to obtain its agencies, boards, or commissi participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to a MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel Version 9/29/2021 Page - 10 Public Works C)uote F kk rtheWhen prospective COntractor is unable to certifl, In any of the statements below, II shall attach an erplanaiiem io this Affir%anit. CONTRACTOR'S NON -COLLUSION AND NON•DEBARMEN'f AFFIDAVIT, CERTIFICATION REGARDING INVES'I'MENT WITII IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS i (Must be completed for all quotes and bids. Please type or print) STATE OF l,tc%Ign4 ) S�. S ) SS: V O COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 9129/2021 Page - 9 Public Works quote From: Gemma Stanton To: Gemma Stanton Bcc: Kevin Kenney _(treecutterkev(obyahoo.com); TRACEY CANNADY; "derek(a caIIrooted.com "bz.americantree(cbgmail.com"; "office hgtreecare.com" Subject: Request for Quotes: Proj 124-010C Date: Friday, April 12, 2024 1:38:00 PM Attachments: Request for Ouotes #124-010C Tree and Stump Removal.pdf image001.ona Good afternoon, I am reaching out to solicit quotes for tree removal in the City of South Bend. The details of the project are attached. You should read them thoroughly to understand all requirements. The removals will consist of trees and stumps. The contractor will be required to replace borrow and topsoil, but will not be required to replace grass, just a layer of mulch. Please submit quotes to bawbids@south bend in.gov by 9am on April 23rd, 2024. After you submit, you should receive an automatic response back to confirm. Do not send quotes directly to me. Let me know if you have any questions. Thanks, Gemma Stanton (she/her) {. Project Engineer, Division of Engineering 4 Department of Public Works y (574) 235-9083 gstanton(@southbendin.gov City of South Bend 227 W. Jefferson Blvd., Ste. 1316 South Bend, IN 46601 Excellence I Accountability I Innovation I Inclusion i Empowerment BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 4/9/2024 Name: Gemma Stanton Department of Public Works — Engineering Division BPW Date: 4/23/2024 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution F] Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information U Yes❑ If Yes, Approved by Purchasing ❑ No ❑ WBE Completed E-Verify Form Attached Yes ❑ No 2024 Tree and Stump removal 124-01 OC Fund 202-505-431000 PR-00032852 Unit price Open quotes for tree and stump removal part C For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Increase Decrease Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 4/25/2024 Name: Gemma Stanton Department of Public Works — Engineering Division BPW Date: 5/14/2024 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information K&R Tree ❑ Yes[:] If Yes, Approved by Purchasing ® No ❑ WBE Completed E-Verify Form Attached Yes ❑ No 2024 Tree and Stump removal 124-01 OC Fund 202-505-431000 PR- 00032852 $12,066 Unit Drii Award quotes for tree and stump removal in District 5 For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Increase Decrease Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: