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Home My WebLink About05092024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 9, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of April 18, and April 23, 2024 2. OPENING OF BIDS A. 2024-2025 Water Treatment Wastewater Chemicals 1. Funding: 641-06-605-514-422012 B. High Street Sidewalk Improvements – Project No. 123-012 1. Funding: PR-00032838 C. 2024 Lead Service Line & Main Replacements West Zone – Project No. 123- 069A 1. Funding: State Revolving Fund D. 2024 Lead Service Line & Main Replacements Southeast Zone – Project No. 123- 069B 1. Funding: State Revolving Fund E. 2024 Lead Service Line Replacements NW & SW Zones – Project No. 123-069C 1. Funding: State Revolving Fund 3. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2024 Tree and Stump Removal - District 1 & 2 – Project No. 124-010A 1. Company: K&R Tree Service, LLC 2. Amount: $24,662 3. Funding: PR-00032842 B. 2024 Tree and Stump Removal - District 3 – Project No. 124-010B 1. Company: American Tree & Lawn Care, LLC 2. Amount: $19,405.50 3. Funding: PR-00032850 C. 2024 Tree and Stump Removal - District 5 – Project No. 124-010C 1. Company: K&R Tree Service, LLC 2. Amount: $12,066 3. Funding: PR-00032852 4. CHANGE ORDERS A. Coal Line Trail, Phase IIA – Project No. 115-064 1. Company: Indiana Department of Transportation, Selge Construction Co., Inc. 2. Change Order No.: 4 3. Increase Amount: $82,640.84 (No Additional Local Funds Required) 4. Percent of Increase: 4.871% 5. Total Percent of Change: 18.9% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 9, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 6. Revised Contract Amount/Completion Date: $2,017,177.48 7. Funding: PO-0025244 B. Martin Luther King Jr. Dream Center – Project No. 121-066 1. Company: C.H. Garmong & Son, Inc. 2. Change Order No.: 5 3. Increase Amount: $75,004.39 4. Percent of Increase: 0.3% 5. Total Percent Change: 1.49% 6. Revised Contract Amount: $24,862,309.39 7. Funding: PO-0027136 C. West Race Gate Repair – Project No. 122-063 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($35,640) 4. Percent of Decrease: (5.37%) 5. Total Percent of Change: (0.6%) 6. Revised Contract Amount: $628,529.28 7. Funding: PO-0024346 D. 2023 Guardrail and Handrail Installation & Replacement – Project No. 122-043R 1. Company: LaPorte Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $2,796 4. Percent of Increase: 0.83% 5. Revised Contract Amount: $340,262 6. Funding: PO-0028908 E. 2023 Traffic Calming – Project No. 122-014C 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $22,450; Additional Twenty-Three (23) Days 4. Percent of Increase: 1.08% 5. Total Percent of Change: 20% 6. Revised Contract Amount/Completion Date: $2,100,690.31; May 24, 2024 7. Funding: PO-0023428 5. PROJECT COMPLETION AFFIDAVITS A. 2022 Signal Knock Down & Wiring Investigation – Project No. 122-046 1. Company: JBL Signals and Lighting LLC 2. Final Contract Amount: $50,000 3. Funding: PO-0018055 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 9, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Downtown South Bend to Notre Dame Trail Wayfinding Signs – Project No. 122- 040C 1. Title Sheet 2. Funding: PR-0003330 B. Grand Trunk Western Railroad Water Main Replacement at Greenlawn Ave. and S. 30th. St. – Project No. 122-041 1. Two (2) Title Sheets 2. Funding: PR-00033297 C. East Bank Trail Over Leeper Ave. Deck Replacement – Project No. 124-008 1. Title Sheet 2. Funding: PR-0003334 D. CSO 22 Control Valve Replacement – Project No. 123-032 1. Title Sheet 2. Funding: PR-0003373 7. RESOLUTIONS A. Resolution No. 14-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Donation of Police Equipment 1. Description: Donating One (1) Retired JAMIS Durango Bicycle B. Resolution No. 15-2024 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Thomas Abell Helmet and Boots 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Memorandum of Understanding – St. Joseph County Board of Commissioners 1. Description: Acquire Sixty-Nine (69) Parcels Represented by Certain Tax Sale Certificates in Tax Sale Process for Redevelopment B. Agreement for Operation – Tiarra Hammond, LLC d/b/a The Jump Off Trolley 1. Description: Agreement to Operate Pedal Trolley in the City Right-of-Way for 2024 Season C. Release of Easement – Barnes Development Company LLC 1. Description: Release of Four (4) Historic Easements at 4401 S. Michigan St. No Longer Needed Due to Relocation of Sanitary Sewer Main D. Right-Of-Way Occupancy and Encroachment Agreement – Wolfe House Movers of Indiana, LLC & Indiana Landmarks 1. Description: 211 W. Marion St. House Move to 402 W. Navarre St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 9, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 E. Authorization Letter – Studebaker National Museum 1. Description: Authorization for Annual New Car Raffle at Studebaker National Museum F. Amendment No. 1 to LPA Utility Reimbursement Agreement – St. Joseph Board of Commissioners 1. Description: Construction Costs for Douglas Road Utility Relocation 2. Amount: $348,433.60; New Adjusted Total $648,950.73; City 20% - County 80% 3. Funding: PO-007521 G. Amendment No. 1 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Architectural and Engineering Design Services for Remodeling the New City Hall Project No. 124-001 2. Amount: NTE $413,000 (Hourly); New Adjusted Total $548,220 3. Funding: PO-0027983 H. Amendment No. 3 to Owner-Engineer Agreement – RATIO Architects, LLC 1. Description: Additional Design Fee for Bidding, for Morris Performing Arts Center Expansion, Parking Garage, and Plaza Improvements 2. Amount: $449,350; New Adjusted Total $1,680,875 3. Funding: PO-0013835 I. Amendment No. 1 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Design Contract for Downtown South Bend to Notre Dame Trail for Wayfinding Sign Fabrication 2. Amount: $9,700; New Adjusted Amount $631,300 3. Funding: PO-0025863 J. Professional Services Agreement – WDi Architecture, Inc. 1. Description: Design Services for SBFD Central Fire Station Roof Replacement (Task #1) and Service Center (Task #2) 2. Amount: Task #1 $45,200; Task #2 $91,890 3. Funding: PR-00033345 K. Amendment No. 2 to Professional Services Agreement – Commonwealth Engineers, Inc. 1. Description: Additional Engineering Services to Provide Easement Acquisition Assistance for Relocating Sanitary Sewer Relocation for CSO 22 Control Valve Replacement Project No. 123-032 2. Amount: $6,000; New Adjusted Amount $155,265 3. Funding: PO-0024395 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 9, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 L. Addendum to Professional Services Agreement – Casie Center Saint Joseph County Special Victims Unit 1. Description: Agreement to Extend the Term of the Local Government Service Exchange Agreement between the City of South Bend and St. Joseph County for Operation of the Special Victims Unit for 2024 and Beyond 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Corpus Christi Procession a) Date/Times: June 2, 2024; 1:00 p.m. to 6:00 p.m. b) Location: Ford St. between Huron St., Philippa St. & Webster St. c) Favorable Recommendations 2. Event: Rebel Art Fest a) Date/Times: June 9, 2024; 8:00 a.m. to 8:00 p.m. b) Location: Wall St. between Zoo Entrance & Greenlawn c) Favorable Recommendations 3. Event: Concours d’Elegance at Copshaholm a) Date/Times: July 13, 2024; 5:00 a.m. to 6:00 p.m. b) Location: W. Washington St. between Laurel St. & Chapin St. c) Favorable Recommendations 4. Event: Studebaker Car Cruise-In a) Date/Times: September 29, 2024; 12:00 p.m. to 5:00 p.m. b) Location: St. Louis Blvd. from E. Jefferson Blvd. to Washington St. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment a) Applicant: Southside Massage Retreat b) Location: 401 E. Colfax Ave., Suite 180 c) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: Bakery Group, LLC a) Location: 908 Portage Ave., California Ave., Demaude Ave., & Public Alley b) Description: Five (5) Exit Out-Swing Doors into City Right-of-Way c) Favorable Recommendations/Subject to Understanding that ADA Compliance is Maintained along All Frontage D. Long Term Occupancy Permits 1. Applicant: RealAmerica Construction, LLC a) Location: Diamond View Apartments 525 S. Main St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 9, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 b) Description: Sidewalk on Entire Block at Main, Lafayette, Monroe, & South Except the Northwestern Corner, the Western Bike/Parking Panes on Main, and the Parking Lane on South for Sixteen (16) Months from June 1, 2024 to September 15, 2025 c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation - Honorary Street Sign 1. Locations: Intersection of Washington St. and Lombardy Dr. a) Curtis Walton Blvd. b) All Criteria Met B. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 1814 Nash St. b) All Criteria Met C. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 901 Roosevelt St. b) All Criteria Met 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 53561 Limerick Dr. – Sewer B. 20166 Jackson Rd. – Sewer C. 17725 Douglas Rd. – Sewer 12. RATIFY BONDS A. Contractor Bonds 1. MB Concrete LLC, Approved effective April 17, 2024 2. Yount Landscaping, Inc., Approved effective April 18, 2024 B. Excavation Bonds 1. Advanced Excavating LLC, Approved effective May 2, 2024 2. Charles Huguenard, Approved effective April 25, 2024 3. Graycor Industrial Constructors Inc., Released effective May 14, 2024 4. Martell Electric, LLC, Approved effective May 15, 2024 5. MB Concrete LLC, Approved effective April 17, 2024 6. R. Yoder Construction, Inc., Approved effective May 2, 2024 C. Occupancy Bonds 1. Advanced Excavating LLC, Approved effective May 2, 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 9, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 7 2. Charles Huguenard, Approved effective April 30, 2024 3. Graycor Industrial Constructors Inc., Released effective May 14, 2024 4. MB Concrete LLC, Approved effective April 17, 2024 5. TRG Services, Inc., Approved effective April 30, 2024 6. Yount Landscaping, Inc., Approved effective April 18, 2024 7. R. Yoder Construction, Inc., Approved effective May 2, 2024 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-77695 a) Date: 04/16/2024 b) Amount: $5,284,178.36 2. Claim No.: GBLN-78003 a) Date: 04/23/2024 b) Amount: $2,549,612.77 3. Claim Nos.: GBLN-78283, GBLN-78395, GBLN-78399 a) Date: 04/22/2024 b) Amount: $748,192.68 4. Claim Nos.: GBLN-77868, GBLN-77779, GBLN-78162 a) Date: 04/23/2024 b) Amount: $4,346,633.31 5. Claim No.: GBLN-78486 c) Date: 04/30/2024 a) Amount: $1,698,360.22 6. Claim Nos.: GBLN-78660, GBLN-78778 a) Date: 05/03/2024 b) Amount: $413,187.77 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.