HomeMy WebLinkAboutRDC Packet 4.25.24
South Bend Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, Indiana
Agenda
Regular Meeting, April 25, 2024 – 9:30 a.m.
https://tinyurl.com/RedevelopmentCommission or BPW Conference Room 13th Floor
1. Roll Call
2. Approval of Minutes
A. Minutes of the Regular Meeting of Thursday, April 11, 2024
3. Approval of Claims
A. Claims Allowance Request 4.9.24
B. Claims Allowance Request 4.23.24
4. Old Business
5. New Business
A. River West Development Area
1. Donation Agreement (YMCA Northside Site)
2. Lease Agreement (YMCA Leighton Plaza)
6. Progress Reports
A. Tax Abatement
B. Common Council
C. Other
1. Annual TIF Report
7. Next Commission Meeting:
Thursday, May 9th, 2024, 9:30 am
8. Adjournment
South Be n d
Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, IN
SOUTH BEND REDEVELOPMENT COMMISSION
SCHEDULED REGULAR MEETING
April 11, 2024 – 9:30 am
https://tinyurl.com/RedevelopmentCommission or BPW 13th Floor
Presiding: Marcia Jones, President
The meeting was called to order at 9:30 a.m.
1. ROLL CALL
Members Present: Marcia Jones, President – IP
Troy Warner, Vice-President - IP
Vivian Sallie, Secretary – Absent
Eli Wax, Commissioner - IP
David Relos, Commissioner – IP
Leslie Wesley, Commissioner - V
IP = In Person V = Virtual
Legal Counsel: Sandra Kennedy, Esq.
Danielle Campbell, Asst. City Attorney
Redevelopment
Staff:
Mary Sears, Board Secretary - Absent
Joseph Molnar, Property Manager
Others Present:
Caleb Bauer
Erik Glavich
Sarah Schaefer
Chana Roschyk
Chris Dressel
DCI
DCI
DCI
Engineering
DCI
South Bend Redevelopment Commission Regular Meeting – April 11, 2024
2. Approval of Minutes
A. Approval of Minutes of the Regular Meeting of Thursday, March 28, 2024
Upon a motion by Commissioner Wax, seconded by Vice-President Warner, the
motion carried unanimously, the Commission approved the minutes of the regular
meeting of Thursday, March 28, 2024.
B. Executive Session Minutes of the RDC March 27, 2024
Upon a motion by Commissioner Wax, seconded by Vice-President Warner, the
motion carried unanimously, the Commission approved the minutes of the
Executive Session on March 27, 2024.
3. Approval of Claims
A. Claims Allowance 03.26.24
Upon a motion by Commissioner Relos, seconded by Vice-President Warner, the
motion carried unanimously, the Commission approved the claims allowance of
March 26, 2024.
4. Old Business
1. Opening Bids (Twenty-Seven Vacant Lots NNW)
No Bids Received
5. New Business
A. River West Development Area
1. Resolution No. 3599 (Disposition Offering Price Claeys)
Joseph Molnar Presented Resolution No. 3599 (Disposition Offering Price
Claeys). This Resolution sets the disposition offering price for the Claeys
property. The minimum offering price of $382k is the average price of two
appraisals by qualified, independent, professional real estate appraisers.
Commission approval is requested.
Upon a motion by Vice-President Warner, seconded by Commissioner Wax, the
motion carried unanimously, the Commission approved Resolution No. 3599
(Disposition Offering Price Claeys) submitted on Thursday, April 11, 2024.
2. Approval of Bid Specifications (Claeys)
Joseph Molnar Presented Approval of Bid Specifications (Claeys). Staff is
requesting approval of the bid specifications as presented. Commission approval
is requested.
Upon a motion by Vice-President Warner, seconded by Commissioner Wax, the
Commission approved Approval of Bid Specifications (Claeys) submitted on
Thursday, April 11, 2024.
South Bend Redevelopment Commission Regular Meeting – April 11, 2024
3. Request to Advertise (Claeys)
Joseph Molnar Presented the Request to Advertise (Claeys). Staff is requesting
approval to Advertise the disposition posting in the South Bend Tribune on Friday,
April 19, 2024, and Friday, April 26, 2024. Commission approval is requested.
Upon a motion by Vice-President Warner, seconded by Commissioner Wax, the
Commission approved Request to Advertise (Claeys) submitted on Thursday,
April 11, 2024.
4. Resolution No. 3598 (Transfer of Property Leighton from BPW)
Joseph Molnar Presented Resolution No. 3598 (Transfer of Property Leighton
from BPW). As part of the larger Beacon/ GLC/City of South Bend project to
construct the Madison Lifestyle District and new Memorial Patient Tower, it is
beneficial if the Redevelopment Commission has full possession of the land on
which the Leighton Public Parking Garage and Memorial Leighton Health plex
building stands. The Board of Public Works currently owns the land and approved
a resolution transferring the land to Redevelopment Commission on April 9, 2024.
This resolution accepts the land from the Board of Public Works. Commission
approval is requested.
Upon a motion by Commissioner Relos, seconded by Vice-President Warner, the
Commission approved Resolution No. 3598 (Transfer of Property Leighton from
BPW) submitted on Thursday, April 11, 2024.
5. Resolution No. 3596 (Regarding Special Tax – South Bend Four Winds Field
Stadium Project)
Randy Rampola Presented Resolution No. 3596 (Regarding Special Tax – South
Bend Four Winds Field Stadium Project). This resolution of the Redevelopment
Commission is determining to provide for a special tax if necessary to pay the
lease rentals in connection with the lease as of April 1, 2024, between the South
Bened Redevelopment Commission and the South Bend Redevelopment
Authority relating to the Four Winds Field Project. Commission approval is
requested.
Upon a motion by Commissioner Relos, seconded by Commissioner Wax, the
Commission approved Resolution No. 3596 (Regarding Special Tax – South
Bend Four Winds Field Stadium Project) submitted on Thursday, April 11, 2024.
B. South Side Development Area
1. Budget Request (High Street Improvements)
Chana Roschyk, Project Engineer Presented a Budget Request (High Street
Improvements). Staff is asking approval of $125k from the South Side
Redevelopment Area TIF to be budgeted for improvements to the west side of
High Street from Donmoyer Avenue to Ridgedale Road in the form of new curbs
and sidewalks. Project construction should be completed in 2024.
The request for funds is consistent with the Miami Hills Neighborhood Plan (2020)
that identified upgrading infrastructure conditions and improving connections for
non-motorized travel within the neighborhood and to surroundings. The project
South Bend Redevelopment Commission Regular Meeting – April 11, 2024
area is of the highest priority as it currently has no proper sidewalks. This request
amends the earlier budget request of $200k approved in 2023. Commission
approval is requested.
Upon a motion by Vice-President Warner, seconded by Commissioner Wax, the
motion carried unanimously, the Commission approved Budget Request (High
Street Improvements) submitted on Thursday, April 11, 2024.
C. River East Development Area
1. Budget Request (Leeper Bridge)
Chana Roschyk, Project Engineer Presented a Budget Request (Leeper Bridge).
The portion of the East Bank Trail that goes over the Leeper St. Bridge is
currently closed due to safety concerns for the bridge decking. This bridge is a
critical part of the East Bank Trail, which will remain impacted until the work is
complete.
The initial request of $300k November 2023 was to design and replace in kind
materials. In lieu of replacing in kind timber decking, concrete decking was
chosen for longevity. As such, the concrete decking will require additional design
and construction funds totaling $120k. Commission approval is requested.
Upon a motion by Commissioner Relos, seconded by Vice-President Warner, the
motion carried unanimously, the Commission approved Budget Request (Leeper
Bridge) submitted on Thursday, April 11, 2024.
6. Progress Reports
A. Tax Abatement
• Erik Glavich stated that at the Common Council meeting the Council approved the
following:
• Declaratory resolution on a personal property tax abatement for Steel
Warehouse, LLC. at 2803 Tucker Drive and 2920 Tucker Drive.
• Declaratory resolution on a real property tax abatement for Steel Warehouse,
LLC. at 2803 Tucker Drive and 2920 Tucker Drive.
B. Common Council
C. Other
7. Next Commission Meeting:
Thursday, April 25, 2024
8. Adjournment
Thursday, April 11, 2024, 10:15a.m.
South Bend Redevelopment Commission Regular Meeting – April 11, 2024
Vivian Sallie, Secretary Marcia Jones, President
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Kyle Willis, City Controller
Date:Tuesday, April 9, 2024
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0076552 $46,450.90
GBLN-0077084 $273,357.74
GBLN-0000000 $0.00
Total:$319,808.64
_______________________________
Kyle Willis
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:
South Bend Redevelopment Commission
By:_______________________________
Name:
Date:
Attest:_______________________________
Name:
City of South Bend
Department of Administration &
Finance Claims Allowance Request
To:South Bend Redevelopment Commission
From:Kyle Willis, City Controller
Date:Tuesday, April 23, 2024
claims andPursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0077695 $459,668.14
GBLN-0078020 $1,677,968.19
GBLN-0078165 $1,918,657.50
Total:$4,056,293.83
_______________________________
Kyle Willis
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:
South Bend Redevelopment Commission
By:_______________________________
Name:
Date:
Attest:_______________________________
Name:
Expenditure approval
RDC Payments-4/16/24 Pymt Run
GBLN-0077706
Payment method:
Voucher:
Payment date:
Vendor#
V-00000019
Payment method:
Voucher:
Payment date:
Vendor#
V-00000074
Payment method:
Voucher:
Payment date:
Vendor#
V-00000821
Payment method:
Voucher:
Payment date:
Vendor#
ACH-Total
RDCP-00026015
4/16/2024
Name
ABONMARCHE
CONSULTANTS
OF IN
CHK-Total
RDCP-00026016
4/16/2024
Name
ALLIANCE
ARCHITECTS
INC
ACH-Total
RDCP-00026017
4/16/2024
Name
INDIANA DEPT
OF
TRANSPORTATI
ON
CHK-Total
RDCP-00026018
4/16/2024
Name
Invoice# Line description Due date
151084 Prop Bros Duplex Survey 4/20/2024
Invoice# Line description Due date
Engineering Services - Studebaker Museum Skylight Replacement 4/25/2024
Invoice# Line description Due date
82080 SRTS Our lady Construction lnvoice-20% 4/21/2024
Invoice# Line description Due date
Invoice amount Financial dimensions
$1,875.00
324-10-102-121-431 OOO-
PROJ00000491
Invoice amount Financial dimensions
$3,675.00
Invoice amount
$72,492.00
324-10-102-121-443001-
PROJ00000523
Financial dimensions
324-10-102-121-442001--
PROJ00000339
Invoice amount Financial dimensions
Purchase order
PO-0028841
Purchase order
PO-0029655
Purchase order
PO-0029045
Purchase order
V-00001012
Payment method:
Voucher:
Payment date:
Vendor#
V-00001038
V-00001038
Payment method:
Voucher:
Payment date:
Vendor#
V-00001496
Payment method:
Voucher:
Payment date:
Vendor#
V-00001875
Payment method:
Voucher:
Payment date:
Vendor#
V-00003153
LOCH MUELLER
GROUP INC
CHK-Total
RDCP-00026019
4/16/2024
Name
MAJORITY
BUILDERS INC
MAJORITY
BUILDERS INC
ACH-Total
RDCP-00026020
4/16/2024
Name
SHIVE HATTERY
INC
CHK-Total
RDCP-00026021
4/16/2024
Name
ZIOLKOWSKI
CONSTRUCTIO
N
CHK-Total
RDCP-00026022
4/16/2024
Name
St Joseph
County
515197
Invoice#
APP #6
APP #6
Invoice#
2172201870-15
Invoice#
APP #29
Invoice#
71236
Change order #2 - Seitz Park
Line description
The Hill TIF Project
Change Order #1 -The Hill Apartments
Line description
Fire Station 8 Final Design
Line description
Change order #10 - Seitz Park
Line description
Barehands Back Taxes -Payable 2024 (RDC Reacquired
property)
4/24/2024
Due date
1/20/2024
1/20/2024
Due date
4/25/2024
Due date
3/30/2024
Due date
4/16/2024
$14,149.20
436-10-102-121-444000-
PROJ00000079
Invoice amount Financial dimensions
429-10-102-121-444000--
$31,439.37
$23,214.00
PROJ00000412
429-10-102-121-444000-
PROJ00000412
Invoice amount Financial dimensions
430-10-102-121-431002--
$4,521.70 PROJ00000355
Invoice amount Financial dimensions
$259,361.24
436-10-102-121-444000-
PROJ00000079
Invoice amount Financial dimensions
$8,582.04 324-10-102-121-443000--
PO-0007779
Purchase order
PO-0024347
PO-0024347
Purchase order
PO-0021515
Purchase order
PO-0006342
Purchase order
PO-0030673
Expenditure approval
RDC Payments-4/23/24 Pymt Run
GBLN-0078020
Payment method:
Voucher:
Payment date:
Vendor#
V-00000472
Payment method:
Voucher:
Payment date:
Vendor#
V-00000526
Payment method:
Voucher:
Payment date:
Vendor#
V-00000918
V-00000918
Payment method:
Voucher:
Payment date:
Vendor#
CHK-Total
RDCP-00026215
4/23/2024
Name
DLZ IN DI ANA
LLC
ACH-Total
RDCP-00026216
4/23/2024
Name
Invoice#
600527
Invoice#
ENFOCUS INC 1201804607
CHK-Total
RDCP-00026217
4/23/2024
Name
JONES PETRIE
RAFINSKI
JONES PETRIE
RAFINSKI
CHK-Total
RDCP-00026218
4/23/2024
Name
Invoice#
49036
48973
Invoice#
Line description Due date
Design - Safe Routes to School (SRTS) Kennedy Academy 4/25/2024
Line description Due date
Immigration/employment services- High Skill Immigration 5/3/2024
Line description Due date
Change order - Four Winds Field Renovation and Expansion 4/23/2024
Engineering Survey and Design - High Street Improvements 4/30/2024
Line description Due date
Invoice amount Financial dimensions
324-10-102-121-431002--
$44,879.00 PROJ00000411
Invoice amount Financial dimensions
433-10-102-123-439300--
$4,166.67 PROJ00000417
Invoice amount Financial dimensions
324-10-102-121-444000--
$93,537.50 PROJ00000454
430-10-102-121-444000--
$1,968.75 PROJ00000410
Invoice amount Financial dimensions
Purchase order
PO-0023413
Purchase order
PO-0024644
Purchase order
PO-0024886
PO-0027989
Purchase order
V-00001368
Payment method:
Voucher:
Payment date:
Vendor#
V-00001875
Payment method:
Voucher:
Payment date:
Vendor#
V-00010845
Payment method:
Voucher:
Payment date:
Vendor#
V-00013544
R YODER
CONSTRUCTIO
N INC
CHK-Total
RDCP-00026219
4/23/2024
Name
ZIOLKOWSKI
CONSTRUCTIO
N
CHK-Total
RDCP-00026220
4/23/2024
Name
H&H
Renovation, Inc.
CHK-Total
RDCP-00026221
4/23/2024
Name
RCLCO
APP #5
Invoice#
APP #30
Invoice#
12553
Invoice#
9042789
Fire Station 8 Construction 5/1/2024
Line description Due date
Change order #10 - Seitz Park Project 4/30/2024
Line description Due date
Miami Hills RTA - Miami Hills Development Agreement 5/3/2024
Line description Due date
Downtown Master Plan -Comprehensive Market Analysis for
Downtown SB 4/30/2024
$289,228.45
430-10-102-121-443001-
PROJ00000355
Invoice amount Financial dimensions
436-10-102-121-444000--
$255,832.82 PROJ00000079
Invoice amount Financial dimensions
430-10-102-121-443001--
$983,355.00 PROJ00000327
Invoice amount Financial dimensions
324-10-102-121-431000--
$5,000.00 PROJ00000531
PO-0026318
Purchase order
PO-0006342
Purchase order
PO-0022202
Purchase order
PO-0030571
Redevelopment Commission Agenda Item
DATE: 04/23/2024
FROM: Joseph Molnar
SUBJECT: Lease Agreement & Donation Agreement
YMCA
Which TIF? (circle one) River West; River East; South Side; Douglas Road; West Washington
PURPOSE OF REQUEST: Separate approval of Donation Agreement and Lease Agreement with the YMCA
On March 28th 2024, the RDC approved the buyout of the former ground lease associated with Leighton
Healthplex Building, giving the City full ownership interests to that building. At that time, RDC also
approved a temporary lease agreement with Beacon Health System to remain in the ground floor of the
building for physical therapy services and the 3, 4, 5 floors for the Beacon Health and Fitness gym.
Beacon has alerted RDC staff that they will be vacating the health and fitness portion of their leased
space at the end of May.
In the meantime, the YMCA and City staff had been in discussions regarding expanding the YMCA’s
presence in South Bend to complement the existing partnership at the O’Brien Center. Upon learning of
Beacon's intent to vacate the health and fitness portion of the Leighton Healthplex Building, the City
began to discuss with the YMCA the possibility of their tenancy in the building, which ultimately led to
the two agreements being considered at this meeting.
The Lease Agreement being considered at this meeting contains a long-term commitment by the YMCA
to occupy and operate a fitness center in the Leighton Healthplex Building. In exchange for long-term
reduced rent in the space, the YMCA has agreed to donate the former YMCA on Northside Blvd. to the
RDC. RDC staff believe that the former YMCA is a good redevelopment opportunity site within the River
East Development Area.
The YMCA would lease the 3, 4, 5 floors of the Leighton Healthplex Building to operate a fitness center.
In addition to the services currently provided by Beacon, the YMCA would eventually add child watching
services in a portion of the 2nd floor of the building for parents who desire to use the YMCA's fitness
services. The YMCA would pay 1/3 of the total utility costs for the building during the term of the lease,
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
Page | 2
which extends through December 31, 2032. YMCA members will have full use of both the O’Brien Center
and the new downtown YMCA center as well.
Members of Beacon Health & Fitness South Bend who wish to maintain access to a downtown fitness
facility will receive an exclusive invitation to join the YMCA. City staff would operate under the current
MOU with the YMCA and receive discounted memberships.
Staff requests approval of both agreements.
INTERNAL USE ONLY: Project Code: _______________________________________________;
Total Amount new/change (inc/dec) in budget: _______________; Break down:
Costs: Engineering Amt: ______________________; Other Prof Serv Amt_________________;
Acquisition of Land/Bldg (circle one) Amt: ___________; Street Const Amt ________________;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ________________
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? ____ Existing PO#__________ Inc/Dec $_____________