HomeMy WebLinkAboutChange Order Nos 2-3 - Coal Line Trail, Phase IIA Proj No. 115-063 - INDOT Selge
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
April 23, 2024
Mr. Robert Kuhns
Selge Construction Co., Inc.
2833 South 11TH St.
Niles, MI 49120
aswinehart@selgeconstruction.com
RE: Change Order Nos. 2-3 – Coal Line Trail, Phase IIA – (DES#1401810)
Project No. 115-063
Dear Mr. Kuhns:
At its April 23, 2024 meeting, the Board of Public Works approved the above
referenced Change Order to be increased $164,482.99 (City) with an additional one hundred &
sixty-six (166) days, bringing the revised contract amount to $1,934,536.64 with a new
completion date of December 31, 2021.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
TO: Board of Public Works
FROM: Gemma Stanton, Project Engineer
SUBJECT: Change Order #2 and #3
Coal Line Trail Phase 2A
DATE: 4/15/2024
Attached are Change Orders 2 and 3 for the Coal Line Trail Phase 2A project.
Original Contract amount: $1,696,460.65
Previously approved change orders: $73,593.00
Percent Increase Including Requested: 13.5%
New Contract Amount: $1,934,536.64
Change order #2 is for additional fill needed on the project.
Increase Amount:
Total Percent Increase:
$50,821.12 Total (All Local Funds)
2.99%
Revised Contract Amount $1,747,281.77
Change order #3 is for adding a section of guardrail to the project at the City’s request.
Increase Amount: $113,661.87 Total (All Local funds)
Total Percent Increase: 6.7%
Revised Contract Amount: $1,934,536.64
As this is a federal aid project, INDOT is responsible for the construction contract with Selge. INDOT
will invoice the City the amount of the local share once approved. As these changes are non-
participating, the City will pay for 100% of each change order.
It is requested the Board of Public Works approve Change Orders 2 and 3 the Coal Line
Trail Phase 2A Project (115-064) for a total increase of $164,482.99 (Local share of 100%) which
is a total increase of 13.5% to the contract price bringing the new contract price
to $1,934,536,64.
Thank you for your consideration of this request.
Contract No:R -38065 Change Order No.: 002
INDIANA Department of Transportation Page: 1
Construction Change Order and Time Extension Summary
Contract Information Contract No.: R -38065 Letting Date:09/14/2022
District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Dietz, Don Status:Draft
Change Order Information Change Order No.: 002 EWA: Y or Force Acct: N
Date Generated: 00/00/0000 Date Approved: 00/00/0000
Reason Code: CHANGED COND, Constructability Related
Description: Borrow for new trail elevation
Original Contract Amount $ 1,696,460.65
Current Change Order Amount $ 50,821.12 Percent: 2.996 %
Total Previous Approved Changes $ 73,593.00 Percent: 4.338 %
Total Change To-Date $ 124,414.12 Percent: 7.334 %
Modified Contract Amount $ 1,820,874.77
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description:
Current Time Extension SS Days 0 SP Days 7 SP Days Value $ 0.00
Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______
SS Days____________ SP Days Value $ _______________
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:R -38065 Change Order No.: 002
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______*
($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- )
(Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days)
Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________
Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________
Scope/Design Recommendation
Required?
Y / N If Y, Referred to Project Manager(PM) __________________
Date to PM__________ Date Returned___________
Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________
If N,Resolution: Approved __________ Disapproved ___________
Resolved by_________________________ Date__________
LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________
FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer _________________________ Date _____________
Comments: ____________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Contract No:R -38065 INDIANA Date:03/21/2024
Change Order No:002 Department of Transportation Page: 3
Contract:R -38065
Project:1401811 - State:140181100LC4
Change Order Nbr: 002
Change Order Description: Borrow for new trail elevation
Reason Code:CHANGED COND, Constructability Related
CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change
0090 1401811 0090 203-02070 CYS 28.850 1184.000 C Amount:$ 34,158.40
Item Description:BORROW
Supplemental Description1: Indiana Earth Material
Supplemental Description2:
0091 1401811 0091 203-02070 CYS 20.420 816.000 C Amount:$ 16,662.72
Item Description:BORROW
Supplemental Description1: Notre Dame Supplied Material
Supplemental Description2:
Total Value for Change Order 002 = $ 50,821.12
Milestone Time Adjustment
MileStone Nbr: 01
Milestone Description: CSGP INTERMEDIATE COMPLETION DATE
Original Completion dt: 09/01/2023 Adj compl dt 09/08/2023 Adj No. of Days 7
Explanation:Time added for work added to contract to include the placement of borrow on the trail at the request of Notre Dame in
agreement with the city of South Bend.
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
This Change Order was created to raise the elevation of the trail as requested by Notre Dame and agreed to by the City of South Bend. Notre
Dame orignally offered material, but there was a miscommunication as to how the material would be delivered. During this time, Selge sought out
another option thinking the cost of material plus trucking from Notre Dame would be more expensive. Selge began receiving material from
Indiana Earth for what was thought to be cheaper. It was then discovered Notre Dame's price included delivery, therefore Selge switched and
accepted the material from Notre Dame. Both items are nonparticipating.
Change Order Explanation for Specific Line Item
****************************************************************************************************************************
It is the intent of the parties that this change order is full and complete compensation for the work describe above.
Notification and consent to this change order is hereby acknowledged.
Contractor:____________________________________________Signed By:_____________________________________________
Date:__________________________________________________
***************************************************************************************************************************
NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system.
Contract No:R -38065 INDIANA Date:03/21/2024
Change Order No:002 Department of Transportation Page: 4
****************************************************************************************************************************
APPROVED FOR LOCAL PUBLIC AGENCY
SUBMITTED FOR CONSIDERATION
PE/S _________________________
****************************************************************************************************************************
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION
Approval Level Name of Approver Date Status
April 23, 2024
Contract No:R -38065 Change Order No.: 003
INDIANA Department of Transportation Page: 1
Construction Change Order and Time Extension Summary
Contract Information Contract No.: R -38065 Letting Date:09/14/2022
District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Dietz, Don Status:Draft
Change Order Information Change Order No.: 003 EWA: Y or Force Acct: N
Date Generated: 00/00/0000 Date Approved: 00/00/0000
Reason Code: SCOPE CHANGES, Added Quantities/Items
Description: Guardrail Addition
Original Contract Amount $ 1,696,460.65
Current Change Order Amount $ 113,661.87 Percent: 6.700 %
Total Previous Approved Changes $ 73,593.00 Percent: 4.338 %
Total Change To-Date $ 187,254.87 Percent: 11.038 %
Modified Contract Amount $ 1,883,715.52
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description:
Current Time Extension SS Days 0 SP Days 159 SP Days Value $ 0.00
Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______
SS Days____________ SP Days Value $ _______________
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:R -38065 Change Order No.: 003
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______*
($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- )
(Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days)
Verbal Approval Required?Y / N If Y, by_____________ Date Issued___________
Total Change To-Date>5%?Y / N If Y , Copy to Program Budget Manager_________________
Scope/Design Recommendation
Required?
Y / N If Y, Referred to Project Manager(PM) __________________
Date to PM__________ Date Returned___________
Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________
If N,Resolution: Approved __________ Disapproved ___________
Resolved by_________________________ Date__________
LPA Signatures Required?Y / N If Y, Date to LPA _____________ Date Returned _________
FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer _________________________Date _____________
Comments: ____________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Contract No:R -38065 INDIANA Date:03/26/2024
Change Order No:003 Department of Transportation Page: 3
Contract:R -38065
Project:1401811 - State:140181100LC4
Change Order Nbr: 003
Change Order Description: Guardrail Addition
Reason Code:SCOPE CHANGES, Added Quantities/Items
CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change
0092 1401811 0092 110-01001 LS 15,800.000 1.000 C Amount:$ 15,800.00
Item Description:MOBILIZATION AND DEMOBILIZATION
Supplemental Description1: Mobilization and demobilization for added guardrail work
Supplemental Description2:
0093 1401811 0093 801-06775 LS 19,500.000 1.000 C Amount:$ 19,500.00
Item Description:MAINTAINING TRAFFIC
Supplemental Description1: MOT for guardrail
Supplemental Description2:
0094 1401811 0094 601-02241 LFT 21.000 455.000 C Amount:$ 9,555.00
Item Description:GUARDRAIL REMOVE
Supplemental Description1:
Supplemental Description2:
0095 1401811 0095 202-93615 SYS 54.000 70.000 C Amount:$ 3,780.00
Item Description:CONCRETE REMOVE
Supplemental Description1: Concrete under existing guardrail
Supplemental Description2:
0096 1401811 0096 601-99105 LFT 39.750 437.500 C Amount:$ 17,390.62
Item Description:GUARDRAIL W-BEAM 6 FT 3 IN SPACING
Supplemental Description1:
Supplemental Description2:
0097 1401811 0097 601-62110 LFT 30.000 437.500 C Amount:$ 13,125.00
Item Description:GUARDRAIL CHANNEL 6.7 LBS/FT INSTALL
Supplemental Description1:
Supplemental Description2:
0098 1401811 0098 601-61390 EACH 150.000 3.000 C Amount:$450.00
Item Description:GUARDRAIL TERMINAL END SECT CURVE SNG GV
Supplemental Description1:
Supplemental Description2:
0099 1401811 0099 601-06273 EACH 5,250.000 1.000 C Amount:$ 5,250.00
Item Description:GUARDRAIL END TREATMENT TYPE SKT-350
Supplemental Description1:
Supplemental Description2:
0100 1401811 0100 602-06729 EACH 37.500 72.000 C Amount:$ 2,700.00
Item Description:BARRIER DELINEATOR
Supplemental Description1:
Supplemental Description2:
0101 1401811 0101 802-09840 SFT 29.000 64.000 C Amount:$ 1,856.00
Item Description:SIGN SHEET WITH LEGEND 0.100 IN
Supplemental Description1:
Contract No:R -38065 INDIANA Date:03/26/2024
Change Order No:003 Department of Transportation Page: 4
Supplemental Description2:
0102 1401811 0102 802-05704 LFT 30.000 90.000 C Amount:$ 2,700.00
Item Description:SIGN POST SQ 1 UNREINFORCED ANCHOR BASE
Supplemental Description1:
Supplemental Description2:
0103 1401811 0103 802-07057 SFT 50.000 64.000 C Amount:$ 3,200.00
Item Description:SIGN PANEL WITH LEGEND
Supplemental Description1:
Supplemental Description2:
0104 1401811 0104 621-06570 CYS 275.000 11.500 C Amount:$ 3,162.50
Item Description:TOPSOIL
Supplemental Description1:
Supplemental Description2:
0105 1401811 0105 621-06574 SYS 13.700 68.000 C Amount:$931.60
Item Description:SODDING
Supplemental Description1:
Supplemental Description2:
0106 1401811 0106 105-06807 LS 14,261.140 1.000 C Amount:$ 14,261.14
Item Description:ADDITIONAL
Supplemental Description1: Added Labor and Material for Existing Utility Conflict for
Supplemental Description2: Post Installation
Total Value for Change Order 003 = $ 113,661.86
Milestone Time Adjustment
MileStone Nbr: 01
Milestone Description: CSGP INTERMEDIATE COMPLETION DATE
Original Completion dt: 09/01/2023 Adj compl dt 02/07/2024 Adj No. of Days 159
Explanation:City requested addition of guardrail as a non participating change order. Contract intermediate completion date was
extended to complete all work provided. This was an unplanned addition and therefore took a longer amount of time to
precure all materials needed.
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
This change order includes multiple items for the addition of guardrail added by the request of the city. The guardrail is being replaced on Angela
Blvd adjacent to the trail. All items are non-participating. The item Additional LS was added in order to complete the guardrail installation on the
north side of Angela Rd. due to a conflict with an exisitng gas line. All post holes had to be excavated with a vac truck. As the post holes were
excavated, many locations had existing pavement in direct conflict with the post hole. The pavement located in conflict had to be jack hammered
out and the vac truck then continued to excavate the hole to the proper depth. Flowable fill was requierd for backfill for the guardrail posts. There
was Time is being added to milestone 1 to cover the additional work, and the PM has been notified.
Change Order Explanation for Specific Line Item
****************************************************************************************************************************
It is the intent of the parties that this change order is full and complete compensation for the work describe above.
Notification and consent to this change order is hereby acknowledged.
Contractor:____________________________________________Signed By:_____________________________________________
Date:__________________________________________________
***************************************************************************************************************************
Contract No:R -38065 INDIANA Date:03/26/2024
Change Order No:003 Department of Transportation Page: 5
NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system.
Contract No:R -38065 INDIANA Date:03/26/2024
Change Order No:003 Department of Transportation Page: 6
****************************************************************************************************************************
APPROVED FOR LOCAL PUBLIC AGENCY
SUBMITTED FOR CONSIDERATION
PE/S _________________________
****************************************************************************************************************************
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION
Approval Level Name of Approver Date Status
April 23, 2024
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 4/15/2024
Name Gemma Stanton Department PW
BPW Date 4/23/2024 Phone Extension 9083
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing Ron O'Connor
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 2-3 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name INDOT (Contractor is Selge)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Coal Line Trail Phase 2A
Project Number 115-064 DES1401811
Funding Source
Account No. PO-0025244
Amount $1,934,536.64 Total
Terms of Contract
Purpose/Description See attached memo.
For Change Orders Only
Amount of Increase
Decrease
$164,482.99 Total
($ )
Previous Amount $ 1,770,053.65
Current Percent of Change:
Increase
Decrease
9.29%
( %)
New Amount $1,934,536.64
Total Percent of Change:
Increase
Decrease
13.5%
( %)
Time Extension Amount: 166 Days
New Completion Date: 12/31/2021