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Home My WebLink About04182024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of April 4, and April 9, 2024 2. PUBLIC HEARINGS A. New Massage Establishment License 1. Applicant: Heart to Heart Massage & Wellness a) Location: 2004 Ironwood Circle, Suite 140 b) Favorable Recommendations 3. OPENING OF BIDS A. 2024 or Newer All Wheel Drive Police Pursuit Utility Vehicles – Spec B 1. Funding: PR-00031961 4. OPENING OF QUOTATIONS A. 2024 Tree and Stump Removal - District 1 & 2 – Project No. 124-010A 1. Funding: PR-00032842 B. 2024 Tree and Stump Removal - District 3 – Project No. 124-010B 1. Funding: PR-00032850 C. 2024 Tree and Stump Removal - District 5 – Project No. 124-010C 1. Funding: PR-00032852 5. AWARD BIDS AND APPROVE CONTRACTS A. Downtown SB to ND Trail Hill St. & South Bend Ave. – Project No. 122-040B 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $4,077,697.59; Base Bid Plus Alternates 3. Funding: PR-00031619 B. 2024 Community Crossings – Project No. 124-006 1. Company: Milestone Contractors, L.P. 2. Amount: $2,223,500 3. Funding: PR-00031357 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2024 Signal Knock Down and Wiring Investigation – Project No. 124-017 1. Company: JBL Signals and Lighting LLC 2. Amount: NTE $50,000 3. Funding: PR-00032477 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 7. CHANGE ORDERS A. Campeau Street Streetscapes – Project No. 121-073 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($167,068.25) 4. Percent of Decrease: (7.0%) 5. Revised Contract Amount: $2,148,206.99 6. Funding: PO-0020079 B. Coal Line Trail, Phase IIA – Project No. 115-063 1. Company: Indiana Department of Transportation, Selge Construction Co., Inc. 2. Change Order Nos.: 2-3 3. Increase Amount: $164,482.99 (City); Additional One Hundred & Sixty-Six (166) Days 4. Percent of Increase: 9.29% 5. Total Percent of Change: 13.5% 6. Revised Contract Amount/Completion Date: $1,934,536.64; December 31, 2021 7. Funding: PO-0025244 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Safe Routes to School - Our Lady of Hungary Neighborhood Tree Removal – Project No. 122-007B 1. Company: K&R Tree Service LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,419) 4. Percent of Decrease: (4.93%) 5. Total Percent of Change: (4.93%) 6. Final Contract Amount: $27,390 7. Funding: PO-0029610 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2024-2025 Water Treatment Chemicals Wastewater 1. Funding: 641-06-605-514-422012 B. High Street Sidewalk Improvements – Project No. 123-012 1. Title Sheet 2. Funding: PR-00032838 C. South Bend - SBCSC Administration Building Renovation - Elevator Replacement – Project No. 124-001A 1. Title Sheet CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 2. Funding: Economic Development LIT D. Raclin Murphy Encore Center – Project No. 123-056 1. Title Sheet 2. Funding: PR-00032431 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. License Agreement – Ava Downey d/b/a Outside Notre Dame 1. Description: Temporary Use of Board of Public Works Property on Rooftop of Leighton Garage for Back to the Bend Sunset Roof Party on May 2, 2024 from 12:00 a.m. to 11:59 p.m. B. Right-Of-Way Occupancy and Encroachment Agreement – Wolfe House Movers of Indiana, LLC 1. Description: 1006 St. Vincent Street (Rockne House) Move to 1105 N. Foster St. C. Amendment No. 1 to Professional Services Agreement – The Troyer Group 1. Description: Additional Engineering Services for Safe Routes To School Muessel Primary & Holy Cross School Area Project No. 122-006 2. Amount: NTE $41,500; Total Cost $230,000: Eligible for 80% Reimbursement from INDOT with 20% Local Match of $8,300 3. Funding: PR-0017654 D. Deed of Dedication for Right-of-Way – Danch, Harner, & Associates 1. Description: Dedicate Right-of-Way for Sidewalk Construction at 1033 S. Bendix Dr. E. Open Market Contract – Richard Custom Concrete LLC 1. Description: Perform Foundation Installation for 614 Sherman Ave. Project No. 123-062H 2. Amount: $18,511 3. Funding: PR-00032086 F. Open Market Contract – TRCC LLC 1. Description: Perform Tree Clearing for 614 Sherman Ave. Project No. 123- 062I 2. Amount: $7,800 3. Funding: PR-00032469 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Leeper Park Art Fair a) Date/Times: June 14-17, 2024; 10:00 a.m. to 6:00 p.m. b) Location: Riverside Dr. between N. Lafayette Blvd. & 933 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 c) Favorable Recommendations 2. Event: Mind, Body, Spirit Festival a) Date/Times: May 4, 2024; 7:00 a.m. to 7:00 p.m. b) Location: Wall St. between S. Greenlawn Ave. & Zoo Entrance c) Favorable Recommendations 3. Event: National Kids to Parks Day a) Date/Times: May 18, 2024; 12:00 p.m. to 5:30 p.m. b) Location: Wall St. between S. Greenlawn Ave. & Zoo Entrance c) Favorable Recommendations 4. Event: Sunburst Races 2024 a) Date/Times: June 1, 2024; 7:00 a.m. to 11:00 a.m. b) Location: Rolling Closures (See Map) c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment Renewal a) Applicant: King Asian Massage b) Location: 914 S. Ironwood Dr. c) Favorable Recommendations 2. Type: Massage Establishment Renewal a) Applicant: Massage by Suzanne b) Location: 914 Lincoln Way West c) Favorable Recommendations 3. Type: Massage Establishment Renewal a) Applicant: Therapeutic Indulgence b) Location: 903 E. Jefferson Blvd. c) Favorable Recommendations 4. Type: Public Parking Facility Renewal a) Applicant: Mary Coyne Investments, LLC b) Location: 123 N. Main St. c) Favorable Recommendations 5. Type: Open Air Business a) Applicant: Pour Sumor b) Date/Time: February 2024 through January 2025; 9:00 a.m. to 10 c) Location: 301 S. St. Louis Blvd. (Sidewalk North of VPA Experience Lodge) d) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 12. STREET/ALLEY VACATIONS A. Applicant: University of Notre Dame (Represented by Jones Petrie Rafinski) 1. Location: Alley at 513 N. Hill St. 2. Purpose: Proposed Psychology Clinic Development for University of Notre Dame 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 13. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Accessible Parking Space Sign 1. Location(s): a) North Side of Jefferson Blvd. East of Lafayette Blvd., #3 b) All Criteria Met 14. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Vestis Services, LLC 1. Location: 3701 Progress Dr. 15. RATIFY BONDS A. Excavation Bonds 1. John Ward Concrete, Inc., Released effective April 29, 2024 B. Occupancy Bonds 1. Bedolla’s Concrete LLC, Approved effective March 22, 2024 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-76544, GBLN-76829 a) Date: 04/02/2024 b) Amount: $1,331,705.42 2. Claim Nos.: GBLN-77064, GBLN-77296 a) Date: 04/09/2024 b) Amount: $1,193,755.27 17. PRIVILEGE OF THE FLOOR CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 18, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.