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HomeMy WebLinkAboutAmendment No 1 to OEA - LaSalle and Colfax Ave. Streetscape Proj No. 122-013 – Jones Petrie Rafinski ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 9, 2024 Mr. Robert Heiden Jones Petrie Rafinski Corp. 325 S. Lafayette Blvd. South Bend, IN 46601 rheiden@jpr1source.com RE: Amendment No. 1 to Owner-Engineer Agreement Dear Mr. Heiden: At its April 9, 2024 meeting, the Board of Public Works approved the above referenced amendment for design alterations of the LaSalle and Colfax Ave. Streetscape, Project No. 122- 013 in the amount of $173,855 with a new adjusted total of $600,335. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated December 14, 2021. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. __1__ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: December 14, 2021 b. Owner: City of South Bend, Indiana c. Engineer: Jones Petrie Rafinski d. Project: Lasalle and Colfax Ave Streetscapes 2. Description of Modifications: [NOTE TO USER: Include the following paragraphs that are appropriate and delete those not applicable to this amendment. Refer to paragraph numbers used in the Agreement or a previous amendment for clarity with respect to the modifications to be made. Use paragraph numbers in this document for ease of reference herein and in future correspondence or amendments.] a. Engineer shall perform or furnish the following Additional Services: 1) Lasalle Ave Streetscape Additions a) Additional Survey Tie-in $10,000 b) Rework, Shifting Riverwalk Trail Crossing locations $25,115 c) Lasalle Rebid Documents $30,000 d) Lighting Updates and Footing Design, MOT Plan Changes and Updating furnishing locations after removal from rebid $4,687.50 e) Riverwalk Trail Crossing and Bridge Detailing $6,137.50 f) Storm Drain Revisions to eliminate Structures $1,990 g) Construction Admin for Spring Completion $3,200 h) Items a-g changes total: $81,130 2) Colfax Ave Streetscape a) Additional Pavement Cores for Brick Material $7,500 b) Utility Potholing $8,500 c) Updated hourly and proposed time including: $74,325 i. Bridge Coordination with DLZ ii. Intersection Improvements at MLK Blvd and Colfax iii. Sanitary Sewer Replacement d) Items a-c changes total: $90,325 Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: c.The responsibilities of Owner are modified as follows: d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: 1)Refer to Agreement Summary below e.The schedule for rendering services is modified as follows: f.Other portions of the Agreement (including previous amendments, if any) are modified as follows: Miami Ave Crossing preliminary design within Colfax funds, $2,400 Remove Gintz Dr design from original Colfax scope 5. Agreement Summary (Reference only) a. Original Agreement amount: Lasalle & Colfax $______426,480________ b.Net change for prior amendments:$_________0__________ c. This amendment amount: Lasalle, Colfax, Miami $______173,855________ d.Adjusted Agreement amount:$______600,335________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is _________April 9, 2024_________. OWNER: ENGINEER: Jones Petrie Rafinski By: By: Robert Heiden Title: Title: Project Manager Date Signed: Date Signed: 2024-03-22 April 9, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 4/1/2024 Name Leslie Biek Department Public Works BPW Date 4/9/2024 Phone Extension 9157 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease. /Encroach Required Information Company or Vendor Name Jones Petrie Rafinski (JPR) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name LaSalle and Colfax Ave Streetscapes Project Number 122-013; PROJ 317 Funding Source PO 13624 Account No. 429-431002 and 456-431000 Amount $173,855 Terms of Contract Purpose/Description Amendment #1 to PSA Agreement for the design alterations of the LaSalle and Colfax Streetscape projects. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: