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Home My WebLink AboutAward Quote - Dubail Street Sidewalk Proj No. 124-009B - Ortiz Construction Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS April 9, 2024 Ms. Erikka Martinez Ortiz Construction Inc. 1525 Magnolia St. South Bend, IN 46613 ortizconstructioninc2 (apyahoo. com RE: Quotation Award — Dubail Street Sidewalk — Project No. 124-009B Dear Ms. Martinez: At its April 9, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $13,676. Please forward the following documents in one submittal by April 23, 2024 to my attention for Board of Public Works approval at lhensley&southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Gemma Stanton, Project Engineer, Division of Engineering SUBJECT: Award Memo #124-009B Du bail Street Sidewalk DATE: March 29th, 2024 On March 271h, I read quotes for the above project. The engineer's estimate for this project was $19,396.91. Four quotes were received, and all quoters were responsive. Engineering recommends award of the quote at the Board of Public Works meeting on April 9th, 2024. The quoters ranked as follows: Bidder Total Quote Amount 1. John Ward Concrete $28,860 2. TX Concrete $15,500 3. Selge Construction $47,600 4. Ortiz Construction $13,676 Engineering did not find any calculation errors in the submitted quotes. Engineering recommends award of the quote to the lowest responsive and responsible quoter, Ortiz Construction, in the amount of $13,676. Engineering recommends rejecting all other bids. The Department of Public Works has appropriated sufficient funds from the Motor Vehicle Highway Fund (202-505-431000—PROJ00000514) (Requisition #PR-00032458). Please respond with any questions. Enclosure Quote Tabulation Awarded Quote QUOTE TABULATION #122-007B Tree Removal #124-009B Dubail Street Sidewalk Engineer's Estimate John Ward TX Concrete Selge Ortiz Construction Item No. Line Item Quantity Unit Cost Cost Cost Cost Cost Concrete Sidewalk and Curb Ramp 1 Construction 1 LS $19,396.91 $28,860.00 $15,500 $47,600 $13,676 Non -Collusion Affadavit Yes Yes Yes Yes I hereby certify that the above truly and accurately represents bids received for this project on 3/27/2024 TII_�Mmb Gemma Stanton, Project Engineer CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT:NAME: PROJECT NO. QUOTES DUE Date'. p Address'. City/State/Zip: Duball Street Sidewalk 1 1A11f10R March 261112024, at 9:30am South Bend Time — submit electronic quotes to qstantonC&south bend in .aov (Must be completed for all quotes. Please type or print) 3 Telephone Number: (do� Agent of Bidder {if Applicable) - Pursuant to notices given,, the undersigned offers to furnish labor and/or material necessary to complete the public works project of; the City of South Bend, Indiana, in accordance with plans and specifications prepared by.: The Ci of South Bend, Department of Public Works and dated i� for the sum of tenter the Total Quote as shown an the PrOPOSal) { 09 r -6f 'ra� AL-k EN'bM. WA: Enter Tota Quote shown on Prb S 02 (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Arty addendums attached will be specifically referenced at the applicable page. If additions[ snits of material included in the contract are needed, the cost of units must be the same as that shcwn in the original contract if accepted by the City of Sough Bend_ If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attpchrpent. _, 4000� IgN Er k rd. ACCEPTANCE The above quote is accepted this day of Subject to th CITY OF SC BOARD OF Elizabeth A. Gary A. Gilo pzc,et� 4 Murray L. M (Signature) �Pnnted Name of person Signing 20 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 9th Day of April, 2024, by and between Ortiz Construction Inc., (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 124-009B DESCRIPTION: DUBAIL STREET SIDEWALK COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $13,676 FUNDING: PR-00032458 The unit prices for this improvement were those prices as received and accepted by the Board on the 26th Day of March, 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS vat�Pk Elizabeth A. Maradik, President 0 - - Gary A. Gilot, Member Murray L. Miller, Member F/ i Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: April 9, 2024 ORTIZ CONSTRUCTION INC. Printed Name Signature item Na, QUOTE/PROPOSAL CITY OF SOUTH BEND p it I j I /// �;-,j r i , • - r -d& PROJECT NAME D bail Street Sidewalk PROJECT NO., 124-009B March 26111,2024, at 9,&30am South Bend Time — submit QUOTES DUE electronic quotes to gstanton@southbendin.gov Description � CONCRETE SIDEWALK AND CURB RAMP INSTALLATION Flan: Address: City/State/Zip: LZ N Quant#y_Unit � t'P6 ts-f 0 a LS Unit Price Total Amount of Quote Fax Number: (Sig n atu re) Total Amount $ t*ob I (*$Ilo OD 06), 3, felke 0 (PrInted Name of Person Signing) Version 2/14/2020 Page - 11 Public Works Quote When the prospective Contractor is unable fo certify to art}• of the statenrents behl"'. Itshall atfrrch an er-plrrnntrr,n to tills oo1 ffrrluvit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBRATY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Mint be completed for all quotes and bids. Please type or print) STATE OF.:5_O�_1d"I SS: COUNTY } The undersigned Contractor, being d Ll I y sworn ti Pan h i siberli Its oath, affirms UInd er the penalties of perjury that: 1. contractor has not, nor has any other member, representative, or agent of the finri, company, corporation or partnership represented bv him. entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting Warta prevent any person from bidding nor to induee anyone to refrain from bidding... and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding., Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of vaiue on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and contractor has not, nor has any sticcessar to, nor an affiliate of, Contractor., engaged in investment activities in Iran. a. For purposes of this certification, ''Iran" means the govemment of Iran and any agency or Instrumentality of [ran, or as otherwise defined at Ind. Code § 5-12-16.5-5. as amended from time -to -time. b. As provided by Ind, Cody y� 5-111111111111-16.5-8, as amended from time -to -time, a Contractor is engaged in �nvestment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor., its successor or its affiliate, is a financ'l'al institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (*I) use the credit to provides goods and services in the energy sector in bran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorised align, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 2/14/2020 Page - 12 Public Works Quote I L alien. Contractor agrees that he/she/it shall enroll in and verify tlIe work c1igibi1�tY status of all of Contractor*s newly hired em�yeehhE-Veriy'ro�dcfnrd b�C22-5-1.7.3•athrou��m Contractor's documentation of enrollment and participation in flic E-Verify Program �s included and attached as part of this bid/quote* and 5. Contractor shall require his/her/ItS4 SUbcontractors perl"orming work under this PUbI ic contract to certify that the SUbcontractors do not knowingly employ or Contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor Subsequently learns is an uniauthorized atien, and that the subcontractor has enrolled in and is participating in the E-Nerify Program., The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City Ynay terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6, Persons. partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or d i sabi I ity that dues not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor,, services, s«ppHes, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded 0 under PUblic bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business MBE or as a Women's Business Enterprise WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a 0 '1 subcontract to an MBE/WBE; however., it may not unlawfully discriminate .against said WBE[Mf3E, A finding of a discriminatory practice by the City's M�3El1l�BE Util� zation Board sha11 prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be for terminating the contact for which the discriminatory practice or noncompliance pertains. The undersi ned contractor agrees that tie following nondiscrimination commitment shot ! T �0 of an contract which it may henceforth enter into with the Cityof South Bend, be made a part Y Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employes ar applicant for t in theperfon-nance of this contract with priv0 ileges off` employ�en�, or any mat�e� employmen r indirectl related to employment, because of race, re��gion, color, sex, gender h of directly o YIp identity, sexual orientation, handicap, national originor ancesry. Br�acexpr�ss�on, gender this provision may be regarded as material breach of contract. d bidder or agent as contractor an a puPage bic works project, understand my stat�t��i, the understigne �-oducts made in the United States �l.Cabli�ations to the use of steel products or foundry3- Public Woks Qupfe Version 2/14/2020 8-1). ! hereby crrtify that I ar�c� all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. 1 understand I have are affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry produas made in the United States. 1 Understand it is my sole obligatEon and respansibilit_v to provide a Justification to the City, s«bject to review and approval, wily the cost of United States made steed or fouildrNr products iS unreasonable. Prior to sward and upon submission of bid «�hich does not use steel products or foundry products made in the United States, the City, through its director of public �varks, shall make a deterinination if the price of United States made steel or foundry is unreasonable, I understand that violations hereunder may result in forfeitUre of contractual payments. I Hereby affirm under the penalties of perjury that the facts and i n fonn at ion containcd i n tlie foregoing hid for pub I ic works are true and correct. Dated this MGM day of ala , 20aq (rI z Cons TUcAl"Oy) -Inc ContocAor/Bidder (FiM) Signature of Cont Printed Name and Title Subscribed and swom to before me this �� day of My Coiiimission Expires -- 13 �� County of Residence Version2/1412020 Notary Public Page -14 idler or Its Agent Public Works Quote w BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 4/l/2024 Name: Gemma Stanton Department of Public Works — Engineering Division BPW Date: 4/9/2024 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑� Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: ❑ Ease./Encroach uired Information Company or Vendor Name Ortiz Construction ❑ Yes ❑ If Yes, Approved by Purchasing New Vendor ® No MBE/WBE Contractor ❑ WBE Completed E-Verify Form Attached No Project Name Dubail Street Sidewalk Project Number 124-009B Funding Source PR-00032458 Account No. 202-06-602-505-431000-PROJ00000514 Amount $13,676 Terms of Contract Lump Sum Purpose/Description Award quote for Dubail Street sidewalk construction to Ortiz Construction for $13,676 For Change Orders Only Amount of Increase $ ❑ Decrease ($ ) Previous Amount $ Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase % Decrease ( %) Increase % Decrease ( %1