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Home My WebLink About04042024 Agenda Review Session - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of March 21, and March 26, 2024 2. OPENING OF BIDS A. Fellows Booster Pump Station Improvements - Contract A – Project No. 121- 070A 1. Funding: State Revolving Fund B. Fellows Booster Pump Station Improvements - Contract B – Project No. 121- 070B 1. Funding: State Revolving Fund C. Downtown SB to ND Trail Hill St. & South Bend Ave. – Project No. 122-040B 1. Funding: PR-00031619 3. OPENING OF QUOTATIONS A. 614 Sherman Ave. TIF Project - Tree Clearing – Project No. 123-062I 1. Funding: PR-00032469 4. AWARD BIDS AND APPROVE CONTRACTS A. Ireland Road & Ironwood Drive Intersection Improvements – Project No. 123- 050 1. Company: Milestone Contractors, L.P. 2. Amount: $1,806,700 3. Funding: PR-00031353 B. Drewry’s Brewery Cleanup, Phase I - Outbuilding and Demolition Debris – Project No. 119-031C 1. Company: Indiana Earth, Inc. 2. Amount: $490,400; Base Bid Plus Alternate #1 3. Funding: PR-00030871 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Dubail Street Sidewalk – Project No. 124-009B 1. Company: Ortiz Construction Inc. 2. Amount: $13,676 3. Funding: PR-00032458 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 6. REJECTION OF BIDS/QUOTATIONS A. 614 Sherman Ave. TIF Project - Foundation – Project No. 123-062H 1. Description: Bidders being Non-Responsive 2. Funding: PR-00032086 7. CHANGE ORDERS A. South Well Field WWTP and Distribution System Improvements - Contract B - Watermain – Project No. 117-059B 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $23,606.65 4. Percent of Increase: 1.48% 5. Revised Contract Amount: $1,620,606.65 6. Funding: PO-0027554 B. Fire Station No. 8 Replacement – Project No. 122-034 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 4 3. Increase Amount: $50,469.33 4. Percent of Increase: 1.28% 5. Total Percent of Change: 7.81% 6. Revised Contract Amount: $3,993,222.70 7. Funding: PO-0026318 8. PROJECT COMPLETION AFFIDAVITS A. Morris Performing Arts Center Guaranteed Energy Savings Contract – Project No. 121-030 1. Company: Ameresco, Inc. 2. Final Contract Amount: $5,386,410 3. Funding: PO-0014130 B. The Hill TIF Project - Site Work – Project No. 123-030 1. Company: Majority Builders, Inc. 2. Final Contract Amount: $500,000 3. Funding: PR-00024021 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2024 Lead Service Line and Main Replacements West Zone – Project No. 123- 069A 1. Title Sheet 2. Funding: State Revolving Fund CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 B. 2024 Lead Service Line and Main Replacements Southeast Zone – Project No. 123-069B 1. Title Sheet 2. Funding: State Revolving Fund C. 2024 Lead Service Line Replacements Northwest & Southwest Zones – Project No. 123-069C 1. Title Sheet 2. Funding: State Revolving Fund D. Demolition of South Bend Medical Foundation – Project No. 123-076 1. Funding: PR-00032530 10. REQUEST FOR QUALIFICATIONS A. Public Works Guaranteed Energy Savings Contract Qualifications 1. Wastewater Treatment Plant Solar Guaranteed Energy Savings Contract Project No. 124-015 11. RESOLUTIONS A. Resolution No. 11-2024 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Assistant Chief of Prevention/Fire Marshal Gerard Ellis’s Helmet and Boots B. Resolution No. 12-2024 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain/Paramedic Rob Rose’s Helmet and Boots C. Resolution No. 13-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: Located at 120 S. Main St. Memorial Health & Lifestyle Center 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Right-Of-Way Occupancy and Encroachment Agreement – Wolfe House Movers of Indiana, LLC 1. Description: 1006 St. Vincent Street (Rockne House) Move to 1105 N. Foster St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 B. Amendment No. 1 to Owner-Engineer Agreement – Jones Petrie Rafinski 1. Description: Design Alterations of LaSalle and Colfax Ave. Streetscape Project No. 122-013 2. Amount: $173,855; New Adjusted Total: $600,335 3. Funding: PO-0013624 C. Amendment No. 2 to Owner-Engineer Agreement – Jones Petrie Rafinski 1. Description: Additional Engineering Services for Wayfinding Signage Program, Phase III Project No. 123-013 2. Amount: $5,500; New Adjusted Total: $18,700 3. Funding: PO-0020823 D. Amendment No. 1 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Design Services for Wastewater Treatment Plant Dissolved Air Floatation Building Improvements Project No. 123-031 2. Amount: $69,585; New Adjusted Total: $598,227 3. Funding: PO-0025188 E. Open Market Contract – Herrman & Goetz, Inc. 1. Description: Perform Concrete, Plumbing, and Electrical Work for SBFD Gear Washer Prep Work - Station 2 Project No. 122-054A 2. Amount: $29,599 3. Funding: PR-00031755 F. Open Market Contract – Herrman & Goetz, Inc. 1. Description: Perform Concrete, Plumbing, and Electrical Work for SBFD Gear Washer Prep Work - Station 6 Project No. 122-054B 2. Amount: $31,964 3. Funding: PR-00031756 G. Open Market Contract – Herrman & Goetz, Inc. 1. Description: Perform Concrete, Plumbing, and Electrical Work for SBFD Gear Washer Prep Work – Training Center Project No. 122-054C 2. Amount: $41,441 3. Funding: PR-00031757 H. Special Purchase – Milestone Contractors, L.P. 1. Description: Western & Lafayette Road Repairs after Emergency Water Main Repair 2. Amount: $28,000 13. LICENSES AND PERMITS A. Sidewalk Café Permits 1. Applicant: LaSalle Grill a) Location: 115 West Colfax Ave. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 b) Monday-Thursday 4-9:00 p.m., Friday-Saturday 4-10:00 p.m. c) Favorable Recommendations Subject to Proper ADA Clearance from Obstructions 2. Applicant: PEGGS Restaurant, LLC a) Location: 127 S. Michigan St. b) Thursday-Monday 7:00 a.m.-3:00 p.m. c) Favorable Recommendations Subject to Proper ADA Clearance from Obstructions 3. Applicant: The Early Bird Eatery a) Location: 117 E. Wayne St. b) Monday-Friday 8:00 a.m.-2:00 p.m.; Saturday & Sunday 9:00 a.m. to 2:00 p.m. c) Favorable Recommendations Subject to Proper ADA Clearance from Obstructions B. Street Closures for Special Events 1. Event: Angel of Hope Ride a) Date/Times: August 17, 2024; 9:00 a.m. to 12:00 p.m. b) Location: Pinhook Park on Riverside Dr. to Cleveland (Brief Interruption) c) Favorable Recommendations 2. Event: Color Run 2024 a) Date/Times: June 15, 2024; 9:30 a.m. to 11:00 a.m. b) Location: Western Ave. between Laurel St. & S. Michigan (Rolling) c) Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 754 S. Bendix Dr. b) 801 Dundee St. c) 1318 N. Huey St. d) All Criteria Met B. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 402 Napoleon St. b) 707 Cottage Grove Ave. c) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 C. New Installation – (6) Temporary Handicapped Accessible Parking Space Signs and (2) For Deliveries Only Signs with 15 Minute Parking 1. Location(s): a) County City Building for Early Voting, April 4, 2024 through May 6, 2024 b) All Criteria Met, No Action Required 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52068 E. Cloverleaf Dr. – Water/Sewer B. 26654 Durness Woods Dr. – Sewer 16. INDUSTRIAL WASTEWATER DISCHARGE PERMITS RENEWAL A. Company: Somaschini North America, LLC 1. Location: 4601 Nimtz Pkwy. 17. RATIFY BONDS A. Contractor Bonds 1. John Ward Concrete, Inc., Approved effective March 15, 2024 B. Excavation Bonds 1. Martell Electric, LLC, Released effective April 13, 2024 2. NPL Construction Co., Approved effective March 28, 2024 C. Occupancy Bonds 1. John Ward Concrete, Inc., Approved effective March 15, 2024 2. Losi Construction, Approved effective , 2024 3. NPL Construction Co., Approved effective March 28, 2024 18. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-75292, GBLN-75937 a) Date: 03/18/2024 b) Amount: $14,304.69 2. Claim No.: GBLN-75656 a) Date: 03/19/2024 b) Amount: $2,290,290.46 3. Claim No.: GBLN-76095 a) Date: 03/19/2024 b) Amount: $1,405,590.78 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 4, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 7 4. Claim No.: GBLN-76411, GBLN-76468 a) Date: 03/27/2024 b) Amount: $2,011,832.91 5. Claim No.: GBLN-76171, GBLN-76129, GBLN-76205 a) Date: 03/28/2024 b) Amount: $1,914,924.59 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.