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Home My WebLink AboutAward Quote - Howard Park Flowerbed Curb - DB Custom Curbs LLC ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 26, 2024 Mr. Dan Basker DB Custom Curbs LLC 21607 Holly Berry Ct. South Bend, IN 46628 dbasker1961@gmail.com RE: Quotation Award – Howard Park Flowerbed Curb Dear Mr. Basker: At its March 26, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $5,000. Please forward the following documents in one submittal by April 9, 2024 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: Howard Park Flowerbed Curb: Quote Award PR-00031585 DATE: 03/21/2024 The Department of Facilities and Grounds in Venues Parks & Arts requested quotes, using a simple quote process, from qualified firms for installing some concrete curbing around a flowerbed to prevent erosion. 3 quotes were requested and 2 were received and opened. The quotes were as follows: Company Totals Milestone Construction No Quote Premium Concrete Services $19,850.00 DB Custom Curbs LLC $5,000.00 The Department of Public Works recommends awarding the Quote to DB Custom Curbs LLC for a total contract of $5,000.00. The Department of Venues Parks & Arts has appropriated sufficient funds in PR-00031585 Please call with any questions. Curb Style: High Curb Mold: High Slant Pattern: Plain Curb Color: No color Stamp: None Impression: Broom Finish Sealer: Free Fiber Mesh: Free Plasticizer: Footage: Price per ft.: Est. Total: Free 400-feet* $12.00 $5,000.00** 21607 Holly Berry Ct. South Bend, IN 46628 574-229-9215 Rebecca Maenhout City of South Bend Venues Parks & Arts Facilities & Grounds Division 1020 High Street South Bend, IN 46614 Terms & Conditions: Terms: 1. Payment in full is due upon completion of work 2. If no one is home and invoice is left, payment should be received within 5 business days. 3. Nonpayment of invoice will result in a lien against the installation property. 4. 50% deposit is required at booking of installation. 5. A returned check fee of $30.00 will be accessed for all returned checks. 6. The minimum installation charge is $700. Conditions: 1. If no one is available to supervise installation, customer agrees to comply with the following: a. Deviations from existing bed lines must be clearly indicated b. Sprinkler heads and cable wires must be clearly marked. DB Custom Curbs, LLC will not be responsible for damage to unmarked sprinkler heads or cable wire. c. The preservation of existing edging must be clearly identified on agreement. DB Custom Curbs, LLC will not be responsible for loss of existing edging products in not indicated by homeowner on agreement or verbal com- munication to Crew Leader at time of installation. d. If installation will be governed by property lines, those lines must be clearly marked with spray paint, flags or other devices. DB Custom Curbs, LLC will not be responsible for the replacement of edging that has crossed property lines without clear indication of property boundaries. Resolution of dispute will fall solely on the homeowner. e. All special requests must be clearly indicated on agreement. 2. Customer agrees to allow installation crew to make minor adjustments to diagram indicated on agreement if needed to accommodate limitations presented by landscaping or other in designated area of installation. 3. Customer agrees that newly installed concrete is susceptible to damage during the first 24 hours. Damage to edging caused by weather will be repaired at not charge within a reasonable time frame. All other damage to edging will require a scheduled repair at an additional charge. 4. DB Custom Curbs, LLC warranties its materials against deterioration for a period of 1 year from the date of installation. This does not include definable damage, cracking or color variations. DB Custom Curbs, LLC is not responsible for cracking. Expansion joints are used as a preventative measure. Refer to care sheet for additional information regarding crack prevention. 5. When using white cement, DB Custom Curbs, LLC is not responsible for color variations due to impurities in the concrete mix or gray steel marks left by the finishing tools. 6. Weather conditions may effect scheduled installation date. 7. Homeowner association approval for the installation of concrete edging is the customer’s responsibility. In addition, DB Custom Curbs, LLC is not responsible for the removal of any concrete edging not authorized by customer’s homeowner association. Upon completion of installation, payment will be required in full regardless of homeowner association decision. Estimate for Howard Park: Feb. 26, 2024 **Notes: Sealer may have to be painted on in order to avoid staining the sidewalk adding in $200 in man hours thus increasing the labor. TBD by customer if they want to do this. March 26, 2024 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 26th Day of March, 2024, by and between DB Custom Curbs LLC, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. DESCRIPTION: HOWARD PARK FLOWERBED CURB COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $5,000 FUNDING: PR-00031585 The unit prices for this improvement were those prices as received and accepted by the Board on the 26th Day of February, 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS DB CUSTOM CURBS LLC President Member Printed Name Member Member Signature Member Attest: Clerk March 26, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 03/21/2024 Name Patrick Sherman Department Public Works BPW Date 03/26/2024 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name DB Custom Curbs New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Howard Park Flowerbed Curb Project Number N/A Funding Source PR-00031585 Account No. 201-11-201-201-436000-- Amount $5,000.00 Terms of Contract Simple Quote Purpose/Description Installation of a new curb around a flowerbed at Howard Park to prevent continua erosion. . For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: