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Home My WebLink AboutAward Quote - Charles Black Center Gym Floor Repair - Floor Craft Sanding ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 26, 2024 Mr. Lee Huffman Floor Craft Sanding 12345 Old Meridian St., Suite 200 Carmel, IN 46032 LHuffman@floorcraftsanding.com RE: Quotation Award – Charles Black Center Gym Floor Repair Dear Mr. Huffman: At its March 26, 2024 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $36,945. Please forward the following documents in one submittal by April 9, 2024 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: Charles Black Gym Floor Repair: Quote Award PR-00031581 DATE: 03/21/2024 In January, 2024, the Department of Facilities and Grounds in Venues Parks & Arts requested quotes, using a simple quote process, from qualified firms for repairs and recoating of the gym floor at the Charles Black Community Center. 3 quotes were received and opened. The quotes were as follows: Company Totals Monroe Restoration $85,324.19 Hoosier Hardware $69,462.70 Floor Craft Sanding $36,945.00 The Department of Public Works recommends awarding the Quote to Floor Craft Sanding for a total contract of $36,945.00. The Department of Venues Parks & Arts has appropriated sufficient funds in PR-00031581. Please call with any questions. This quote does not include any unforeseen floor prep including weak subfloors that may need removed or replaced. A 3% service charge is added to all credit card transactions Floor Craft Sanding 12345 Old Meridian St, Suite 200 Carmel, IN 46032 317-759-2575 Estimate ADDRESS Charles Black Community Center -24 City Of South Bend Venues Parks & Arts 1020 High St South Bend, IN 46614 ESTIMATE #3435 DATE 02/23/2024 DESCRIPTION AMOUNT Athletic surface refinishing, Sand, 2 coat of Bona DTS sealer, 2 coats of Bona 'SuperSport' finish (Gloss) *Artwork: Main Basketball lines are 'White'. 5' boarder around entire main court and inside of 3pt/outside of 3 sec lane is 'Teal'. (3) practice basketball courts, (2) 4 square courts (North Practice Court Only) will be 'Light Gray". (3) volleyball courts 'Dark Gray'. Center logo 'Teal and White' saying "Charles Black Center". 35,875.00 Materials: 2 1/4" 1st grade maple flooring for repairing water damaged areas on north side of the gym. **This is the best case scenario** 420.00 Repairs: Install 60 square feet of damaged maple flooring. Lacing into the existing wood floors for a seamless look. **This is best case scenario** 650.00 Subtotal: 36,945.00 Remarks: Customer is responsible for the moving of all obstacles (tarps, bleachers, chairs, etc...).A thorough cleaning will be necessary upon job completion although we take every precaution to minimize dust. If stains/imperfections are present in the existing wood, we cannot guarantee their complete removal. Because sand dust can be flammable in a confined area, FC Sanding cannot transport trash bags of dust upon job completion. Generally, we require a dumpster for trash pick-up unless arranged otherwise in advance. Please call with your concerns or questions. 0.00 All work to be complete in a workmanlike manner according to standard practices. Any alteration or deviation will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon accidents or delays beyond our control. A non refundable deposit is required on all contracts. A service charge of 2.5% will be charged on all accounts with balances over 15 days. In the event of collection efforts customer agrees to pay, in addition to amount due, collection costs including legal fees. The above product selections and prices are satisfactory and are hereby accepted. You are SUBTOTAL 36,945.00 TAX 0.00 TOTAL $36,945.00 This quote does not include any unforeseen floor prep including weak subfloors that may need removed or replaced. A 3% service charge is added to all credit card transactions authorized to do the work specified. Payment will be made upon job completion. Prices in this estimate are good for 30 days barring any sale expiration. Once a project has been scheduled, a 1 week notification prior to job start date is required to make any cancellation or re-schedule. Failure to notify will result in a $250 fee. Accepted By March 26, 2024 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 26th Day of March, 2024, by and between Floor Craft Sanding, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: CHARLES BLACK CENTER GYM FLOOR REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $36,945 FUNDING: PR-00031581 The unit prices for this improvement were those prices as received and accepted by the Board in the month January of 2024. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS FLOOR CRAFT SANDING President Member Printed Name Member Member Signature Member Attest: Clerk March 26, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 03/21/2024 Name Patrick Sherman Department Public Works BPW Date 03/26/2024 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Floor Craft Sanding New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Charles Black Center Gym Floor Repair Project Number N/A Funding Source PR-00031581 Account No. 201-11-201-201-436001-11CHBLKCTR- Amount $36,945.00 Terms of Contract Lump Sum Quote Purpose/Description Repair and recoating of gym floor at the Charles Black Community Center following water damage. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: