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Home My WebLink About03212024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of March 7, and March 12, 2024 2. OPENING OF BIDS A. Drewry’s Brewery Cleanup, Phase I - Outbuilding & Demolition Debris – Project No. 119-031C 1. Funding: PR-00030871 B. Demolition of 1000 W. Sample St. (Former Fun F/X Building) – Project No. 123- 014R 1. Funding: PR-00030442 C. Ireland Road & Ironwood Drive Intersection Improvements – Project No. 123- 050 1. Funding: PR-00031353 D. 2024 Community Crossings – Project No. 124-006 1. Funding: PR-00031357 3. OPENING OF QUOTATIONS A. 614 Sherman Ave. TIF Project – Project No. 123-062H 1. Funding: PR-00032086 4. AWARD BIDS AND APPROVE CONTRACTS A. Downtown South Bend to Notre Dame Trail - Notre Dame Ave. – Project No. 122-040A 1. Company: Milestone Contractors North, LLC 2. Amount: $5,579,902.50, Base Bid Plus All Alternates 3. Funding: PR-00030830 B. 2024 Asphalt Materials Bid – Project No. 124-005 1. Company: Milestone Contractors North, LLC 2. Amount: $3,510,937.50 (Unit Pricing, See Memo) 3. Funding: PR-00030800 C. 2024 Street and Sewer Material Bid – Project No. 124-004 2. Company: Smith Ready Mix a) Division A 3. Company: Rieth-Riley Construction Co., Inc. a) Division B, Item B-1 4. Division B, Items B-2, and B-5: No bids Received. May Proceed to Open Market 5. Company: Klink Trucking, Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 a) Division B, Items B-3, B-4, and B-6 6. Company: BUC Construction Supply, Inc. a) Division C, Item C-1 7. Company: Ferguson Waterworks a) Division C, Item C-2 8. Company: American Highway Products a) Division D 9. Division E: No bids Received. May Proceed to Open Market 10. Company: K-Tech Specialty Coatings a) Division F 11. Company: Bit-Mat Products of Indiana a) Division G 12. Funding: PR-00032103 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Charles Black Center Gym Floor Repair 1. Company: Floor Craft Sanding 2. Amount: $36,945 3. Funding: PR-00031581 B. O’Brien Center Gym Floor Repair 1. Company: Floor Craft Sanding 2. Amount: $19,890 3. Funding: PR-00031907 C. Charles Black Center Parking Lot Seal & Stripe – Project No. 124-021 1. Company: AlphaJak LLC 2. Amount: $26,035.36 3. Funding: PR-00031821 D. 2024 Lamppost Program – Project No. 124-012 1. Company: Gama Sonic Solar Lighting 2. Amount: $52,245.25 3. Funding: PR-00032064 E. Howard Park Flowerbed Curb 1. Company: DB Custom Curbs LLC 2. Amount: $5,000 3. Funding: PR-00031585 F. Boehm Park Softball Field Lighting 1. Company: Koontz-Wagner 2. Amount: $24,000 3. Funding: PR-00032136 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 6. CHANGE ORDERS A. Martin Luther King Jr. Dream Center – Project No. 121-066 1. Company: C.H. Garmong & Son, Inc. 2. Change Order No.: 3 3. Increase Amount: $289,420 4. Percent of Increase: 1.2% 5. Revised Contract Amount/Completion Date: $24,787,305; February 28, 2025 6. Funding: PO-0027136 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2022 Curb and Sidewalk, Round II – Project No. 122-044 1. Company: Premium Concrete Services Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $5,016.68; Additional One Hundred Sixty-Four (164) Days 4. Total Percent of Change: 0.88% 5. Final Contract Amount/Completion Date: $573,021.68; November 27, 2023 6. Funding: PO-0026678 8. PROJECT COMPLETION AFFIDAVITS A. Main Street Improvements from Sherwood St. to Dean St. – Project No. 122-045 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $395,540.84 3. Funding: PO-0021323 B. 2023 Brick Spot Repair – Project No. 123-057 1. Company: Acorn Landscaping LLC 2. Final Contract Amount: $202,970.75 3. Funding: PO-0025677 C. East Race Sidewalk Repairs – Project No. 117-130 1. Company: Milestone Contractors North, LLC (formerly Walsh & Kelly) 2. Final Contract Amount: $98,743 3. Funding: PO-0006379-1 D. Century Center Water Softener – Project No. 123-041 1. Company: D.A. Dodd, LLC 2. Final Contract Amount: $80,600 3. Funding: PO-0026879 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2024 or Newer All Wheel Drive Police Pursuit Utility Vehicles – Spec B 1. Funding: PR-00031961 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – M/E Design Services 1. Description: Contract to Evaluate the HVAC System at Studebaker Museum Project No. 124-020 2. Amount: $2,000 (Hourly) 3. Funding: PR-00031969 B. Amendment No. 3 to Owner-Engineer Agreement – WBK Engineering LLC 1. Description: Additional Design Services to Scope and Create Bid Documents for Renovation of Leeper Park Tennis Courts 2. Amount: $15,806; New Adjusted Total $114,185.92 3. Funding: PR-00032030 C. Amendment No. 3 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Additional Design Services for LTCP Wastewater Treatment Plant CSO Storage Tank Project No. 121-071 2. Amount: $1,003,600; New Adjusted Total $3,419,123 3. Funding: SRF Funds D. Construction Access and Installation Agreement – Parsons Environment & Infrastructure Group Inc. 1. Description: Construction of Methane Biofilter System at Fredrickson Park Landfill 2. Amount: No Cost to City E. Professional Services Agreement – Black & Veatch Corporation 1. Description: Engineering Services for Upgrades to Wastewater SCADA Control Systems for Lift Stations & Control Valves 2. Amount: NTE $89,845 (Hourly) 3. Funding: PR-00032031 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Art Beat 2024 a) Date/Times: August 9-11, 2024; 6:00 p.m. and 11:00 a.m. to 7:00 p.m. b) Location: E. Jefferson Blvd., E. Wayne St. from Dr. Martin Luther King Jr. Blvd. to S. St. Louis Ave. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 2. Event: Bacon Around the Bend 5K a) Date/Times: June 22, 2024; 6:00 a.m. to 12:00 p.m. b) Location: North on Niles Ave., Right on Pokagon, Right on Lawrence, Right on Napoleon, Left on St. Louis Blvd., Left on Peashway St., Right on Lawrence, Left on Pokagon, Left on Niles Ave., to Corby’s Tavern c) Favorable Recommendations 3. Event: Chet Waggoner Little League Opening Day Parade a) Date/Times: April 27, 2024; 7:00 a.m. to 8:45 a.m. b) Location: Wilber to Vassar; Vassar to Portage Ave., Portage Ave. to Highland Cemetery, Portage to Bolland, Bolland to Riverside Dr., Riverside Dr. to Little League Park c) Favorable Recommendations 4. Event: Clover Street Block Party a) Date/Times: June 29, 2024; 8:00 a.m. to 8:00 p.m. b) Location: Clover St. between Hildreth St. & Ruskin St. c) Favorable Recommendations 5. Event: Coffee & Cars a) Date/Times: July 20, 2024; 6:00 a.m. to 1:00 p.m. (Rain Date July 21) b) Location: Eddy St. Commons between Angela Blvd. & Napoleon St. c) Favorable Recommendations 6. Event: First Fridays April thru December a) Date/Times: April 3, May 3, June 7, July 5, August 2, September 6, October 4, November 1, & December 6, 2024; 1:00 p.m. to 11:00 p.m. b) Location: Michigan St. between W. Wayne St. & W. Washington St. c) Favorable Recommendations B. Licenses 1. Type: Massage Establishment a) Applicant: AB Reflexology & Massage b) Location: 2614 S. Michigan St. c) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Council Oak Spa b) Location: 3302 Portage Ave., Suite A c) Favorable Recommendations 3. Type: Massage Establishment a) Applicant: Dig Deep Massage Co. b) Location: 401 E. Colfax Ave., Suite 180 c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 4. Type: Massage Establishment a) Applicant: Soul Fire Yoga LLC b) Location: 2314 E. Mishawaka Ave. c) Favorable Recommendations 5. Type: Massage Establishment a) Applicant: Summer Spa Massage b) Location: 3601 E. Jefferson Blvd. c) Favorable Recommendations 6. Type: Massage Establishment a) Applicant: Sun Flower Massage Spa LLC b) Location: 421 N. Hickory Rd. c) Favorable Recommendations C. Special Trucking Permit 1. Applicant: Lykowski Construction, Inc. & Historic Landmarks Foundation of Indiana a) Location: 830 N. Michigan St. to 897 Thomas St. b) Description: Move of Historic Navarre Cabin c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 1217 Rush St. b) All Criteria Met B. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 243 Altgeld St. b) All Criteria Met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 26909 N. Marshall Dr. – Sewer 14. RATIFY BONDS A. Contractor Bonds 1. Milestone Contractors L.P., Approved effective January 1, 2024 B. Excavation Bonds 1. Milestone Contractors L.P., Approved effective January 1, 2024 2. Scott Myers dba Myers Construction, Approved effective March 7, 2024 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 21, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 7 C. Occupancy Bonds 1. DSN IRA LLC, Approved effective March 14, 2024 2. Milestone Contractors L.P., Approved effective January 1, 2024 3. RAM Construction Service of Michigan, Inc., Approved effective March 5, 2024 15. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 2,987 (Total # of Accountholders) as of the 1st Quarter of 2024 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-74785, GBLN-74784, GBLN-74926 a) Date: 03/11/2024 b) Amount: $810,756.92 2. Claim No.: GBLN-75115 a) Date: 03/12/2024 b) Amount: $3,948,462.73 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.