HomeMy WebLinkAboutROW Vacation Update - PW&PV - Council 3-11-24Presentation to South Bend Common Council
Improving the ROW Vacation Process
March 11, 2024
TC
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Topics
Concerns with current vacation process / ordinance
Proposed improvements to the vacation process/ ordinance
Next Steps
TC
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Current Process
CD
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Current Process
Applicants lack guidance
Errant referrals suggesting vacation is solution
CD
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Current Process
Applicants lack guidance
Errant referrals suggesting vacation is solution
No proper recommendation criteria
CD
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Requests do not expire following BPW result and sometimes are amended from original request.
Current Process
Applicants lack guidance
Errant referrals suggesting vacation is solution
No proper recommendation criteria
CD
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Current Process
CD
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Current Process
Applicants responsible for completing the ordinance, including legal description
CD
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Current Process
Notifications to property owners may fail to cover the full block beyond the 150 ft radius.
Only one signature required from affected property owners.
Applicants responsible for completing the ordinance, including legal description.
CD
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Current Process
Notifications to property owners may fail to cover the full block beyond the 150 ft radius
Only one signature required from affected property owners
Lack of notification to all relevant city departments and agencies in advance of petition filing
Applicants responsible for completing the ordinance, including legal description
CD
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Current Process
Notifications to property owners may fail to cover the full block beyond the 150 ft radius
Only one signature required from affected property owners
Lack of staff monitoring during the public meeting/hearing process
Lack of notification to all relevant city departments and agencies in advance of petition filing
Applicants responsible for completing the ordinance, including legal description
CD
11
Current Process
Notifications to property owners may fail to cover the full block beyond the 150 ft radius
Only one signature required from affected property owners
Lack of staff monitoring during the public meeting/hearing process
Lack of notification to all relevant city departments and agencies in advance of petition filing
Applicants responsible for completing the ordinance, including legal description
Lack of notification to all relevant city departments following decision
CD
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Proposed Process
CD
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Proposed Process
Alleys 101
New intake/engagement improves consultation with applicants/petitioners and the quality of requests
CD
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Proposed Process
Alleys 101
New intake/engagement improves consultation with applicants/petitioners and the quality of requests
Board of Public Works sets evaluation criteria for vacation requests
CD
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Proposed Process
Alleys 101
New intake/engagement improves consultation with applicants/petitioners and the quality of requests
Process Unchanged
Board of Public Works sets evaluation criteria for vacation requests
CD
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Proposed Process
CD
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Proposed Process
Streamline petition process through accuracy of content and more efficient notification
CD
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Proposed Process
Streamline petition process through accuracy of content and more efficient notification
90-day limit between BPW result and petition filing
CD
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Proposed Process
Streamline petition process through accuracy of content and more efficient notification
90-day limit between BPW result and petition filing
City staff attends council hearings where petitions are taking place
CD
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Proposed Process
Streamline petition process through accuracy of content and more efficient notification
90-day limit between BPW result and petition filing
City staff attends council hearings where petitions are taking place
City departments are notified of result
CD
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Summary of Proposal
Provide additional guidance to applicants/petitioners (Alleys 101)
Improve quality of requests
Use Pre-Application form/engagement process
Add appropriate evaluation criteria as defined by Board of Public Works (BPW)
Update language to reflect changes to criteria, process, and responsibilities
Set a 90-expiration date for petition requests following BPW review
Provide further assistance to petitioners with filing requirements
Accompany/attend requests through the public hearing process
TC / CD
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Next Steps
Update to Board of Public Works
Present to Common Council for ordinance adoption
Conclude with Board of Public Works for policy / criteria
Prepare materials and content / assign roles, and responsibilities
Effective Date Launch
TC / CD
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Questions?
TC / CD
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