HomeMy WebLinkAboutRequest for Advertise & Title Sheet - Fellows Booster Pump Station Improvements Proj No. 121-070 A & BBOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 03-05-2024
Name: Jacob M. Klosinski Department of Public Works – Engineering Division
BPW Date: 03-12-2024 Phone Extension: 9496
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing Mickey Lovy / Ron O'Connor
Check the Appropriate Item Type –Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Fellows Booster Pump Station
Project Number 121-070 / PROJ00000032
Funding Source State Revolving Fund & Water Capital Fund 622
Account No. PR/PO #
Amount
Terms of Contract
Special Contract Provisions Indiana Finance Authority Special Provisions and MWBE Goals
Purpose/Description Public Works, the Division of Engineering and Division of Water Works
requests the Board of Public Works approve a Title Sheet and Request to
Advertise for the receipt of public bids for the Fellows Booster Pump Station
project.
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
(%)
New Amount $
Total Percent of Change:
Increase
Decrease
%
(%)
Time Extension Amount:
New Completion Date: March 12, 2024
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Members of the Board of Public Works
Michael Schmidt, Assistant City Attorney Public Works
Theresa Heffner, Clerk of the Board of Public Works
FROM: Jacob M. Klosinski, P.E., Assistant City Engineer
SUBJECT: 121-070 Fellows Booster Pump Station Improvements (PROJ00000032)
Agenda Request – Title Sheet & Request to Advertise
DATE: March 5, 2024
Public Works, the Division of Engineering and Division of Water Works Divisions of Engineering and
Wastewater request that the Board of Public Works approve a Title Sheet and Request to Advertise
for Public Bids for Project No. 121-070 Fellows Booster Pump Station Improvements at its Regular
Meeting on March 12, 2024. This includes two separate bids packages for procurement. The first
bid package is for the procurement of a prefabricated pump station. The second bid package is for
the procurement of materials and installation services for yard piping, electrical gear, generator
equipment and pump station start-up. This project will be funded through the Indiana Finance
Authority’s State Revolving Fund for Clean Water projects and the Water Works Capital Fund.
Project Background
The existing Fellows Booster Pump Station has reached its life cycle for replacement of pumps and
electrical equipment. Public Works applied for a State Revolving Loan Fund in 2023 to fund the
replacement of the major components and build a new Fellows Booster Pump Station. The City of
South Bend scored high on the State Revolving Fund review and was considered a high-ranking
project within the fundable range. This project will include a prefabricated building, booster pumps,
new electrical transformer, generator equipment, flow meter devices, communications equipment,
and automated controls. A portion of the water transmission main and valves at the site will also be
replaced.
Estimated Public Bid Schedule
Advertisement 1: March 15 or22, 2024
Advertisement 2: March 22 or 29, 2024
Pre-Bid Meeting: Week of March 25-29, 2024 or April 1-5, 2024
Bid Opening: April 9 or 23, 2024
Bid Award (tentative): Within 60 days of Bid Opening (contingent on SRF Loan closing)
The Plans and Specifications are in final revisions and will be ready prior to the first
advertisement. The Purchase Requisition will not be added to DFO until SRF Funds are
available.
Funding for this project is directed out of the Water Works Capital Fund 622. For questions
regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at the Division of
Engineering.
209 N. MAIN STREETSOUTH BEND, INDIANA 46601574-288-4580CITY OF SOUTH BEND, INDIANADEPARTMENT OF PUBLIC WORKSPROJECTSEWERWATERTRAFFICSTREETOTHERFELLOWS STREET BOOSTER STATIONCONTRACT A - STATION PROCUREMENTCITY PROJECT NO: 121-070AMARCH, 2024CITY OF SOUTH BEND, INDIANA PREVAILING SPECIFICATIONS LATEST EDITION, TO BE USED WITH THESE PLANS.PROJECTLOCATIONSEE INDEX TO DRAWINGS - 001-G-1ELIZABETH A. MARADIKDATERECOMMENDATIONS OF CITY STAFFBOARD OF PUBLIC WORKSTABLE OF CONTENTSPRESIDENTMEMBERVICE PRESIDENTSTANDARD DRAWINGSJOSEPH R. MOLNARGARY A. GILOTMEMBERDATEDATEDATEDATEDATEKARA M. BOYLES, PHD, PEDESIGN AND ADMINISTRATIONMEMBERDATEMURRAY L. MILLERCITY ENGINEERJACOB M. KLOSINSKI, PEBREANA N. MICOUDATEDIRECTOR OF WATER WORKSMATTHEW BUSSELLDATEKYLE LUDLOWCONSTRUCTION MANAGERCITY OF SOUTH BENDENGINEERING DIVISION1316 COUNTY-CITY BUILDINGSOUTH BEND, IN 46601PLANS PREPARED BY:PLANS PREPARED FOR:SHEETS1 OF 16CLERKDATETHERESA M. HEFFNER03-06-2024 Jacob M. Klosinski3/7/2024
209 N. MAIN STREET
SOUTH BEND, INDIANA 46601
574-288-4580
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT SEWER WATER TRAFFIC STREET OTHER
FELLOWS STREET BOOSTER STATION
CONTRACT B - STATION INSTALLATION AND SITE WORK
CITY PROJECT NO: 121-070B
MARCH, 2024
CITY OF SOUTH BEND, INDIANA PREVAILING SPECIFICATIONS LATEST EDITION,
TO BE USED WITH THESE PLANS.
PROJECT
LOCATION
SEE INDEX TO DRAWINGS - 001-G-1
RECOMMENDATIONS OF CITY STAFFBOARD OF PUBLIC WORKS
TABLE OF CONTENTS STANDARD DRAWINGS
DATE
DATEKARA M. BOYLES, PHD, PE
DESIGN AND ADMINISTRATION
CITY ENGINEER
JACOB M. KLOSINSKI, PE
DATEDIRECTOR OF WATER WORKSMATTHEW BUSSELL
DATEKYLE LUDLOW CONSTRUCTION MANAGER
CITY OF SOUTH BEND
ENGINEERING DIVISION
1316 COUNTY-CITY BUILDING
SOUTH BEND, IN 46601
PLANS PREPARED BY:PLANS PREPARED FOR:
SHEETS
1 OF 53
2-26 5-1 5-7 7-1
2-28 5-2 5-8 7-2
2-31 5-3 5-9 7-4
3-9 5-6 5-11 7-7
ELIZABETH A. MARADIK
DATE
PRESIDENT
MEMBER
VICE PRESIDENTJOSEPH R. MOLNAR
GARY A. GILOT MEMBER
DATE
DATE
DATE
MEMBER DATE
MURRAY L. MILLER
BREANA N. MICOU
CLERK DATETHERESA M. HEFFNER
03-06-2024 Jacob M. Klosinski
3/7/2024