Loading...
HomeMy WebLinkAboutOpening of Bids - One (1) or More 2023 or Newer Self-Propelled Spreader – Spec A - Oxbo InternationalBID/PROPOSAL CITY OF SOUTH BEND BID NAME Spec A — One (1) or More 2023 or Newer Self -Propelled Spreader FOR BIDS DUE March 12, 2024; 9:30 a.m. Description Year/Make/Model Unit Price Self -Propelled Spreader 2024 Oxbo 5105DNMS $703,042.00 Year Make/Model — Trade In Unit Price 2007 Ag Chem Terra Gator Ser.# 32244CQT001 $ 58,485 2007 Ag Chem Terra Gator Ser.# 32244CQT002 $0.00 Alternate# Description Total 1 5-year traction drive and hydraulic system warranty $ N/A 2 Cold weather engine package - Included in Base Price - $ 0 Includes Heavy- starter and batteries, engine heater 3 Extended Warranty Length and Type - included in Base Price $ 0 Scania Engine Warranty - 2 Years/2,000 Hours Powertrain Warranty - 2 Years/2,000 Hours - Includes- CVT Transmission, Rear Axle, Front Wheel Drive Gearbox, Wheel Motor, Pump Drive 4 Extended Warranty Length and Type Scania Engine Extended Warranty 3 Year-10,000 hours $6,562.00 4 Year - 10,000 hours $10,734.00 5 Year - 10,000 hours $20,420.00 5 Service Plan Length and Type N/A 6 Service Plan Length and Type /A 7 AN ti ro F r' `- -PF AT5105 AT5105 I APPLICATOR The only five -wheel applicator, the Oxbo AT5105 sets the standard for capacity and productivity spreading or injecting large volumes of liquid and dry manure. The combination of the powered front wheel and steerable double bogie rear axles provide additional agility and maneuverability. This versatile machine can be equipped to apply liquid or dry manure, compost or biosolids. '1Z ;. " r{ r' 1 4 -r`- r 1 4 4 4 � SI% 4 •V4 4 _ Fiji., �. ram' V { ' ; ��� ��.rr....r'.r},��-�I�T�'it#'fir �1.{�#�! .�� '���. #`4�+:�+ a� ��4' � • ti'�� THE MOST PRODUCTIVE & RELIABLE NUTRIENT APPLICATORS A true five -wheel applicator, the AT5105 is in a class by itself. Compatible with Oxbo's 6,600 gallon LNMS or the 30- ton DNMS systems, the AT5105 can be customized for manure or biosolids nutrient application. Designed to meet the unique needs of the application industry, the AT5105 delivers a perfect balance of power, traction, comfort, and easy operation. Driver comfort is achieved through a focus on both operator ride quality and ease of operation. The five -wheel chassis was designed to provide a premium ride via the hydraulically controlled cab suspension, reducing driver fatigue during the long work hours required to apply vital nutrients in a limited application window. The AT5105 is smart enough to apply power and torque, correctly, without the operator making adjustments, so that it pulls through the most difficult ground conditions. The AT5105 senses the slip and does all the work to keep it applying as normal. Full control in all circumstances --highly compacted ground to wet spots --the AT5105 knows exactly how to adjust. 14R eato The AT5105 can be operated at 100% productivity from the first day in the seat. more productive The combination of mechanical drive and the ZF CVT delivers the most productivity, whether you are injecting or spreading. JUMP IN AND GO It really is that easy for a new operator. Easy to understand screens combined with customized controls designed around nutrient application, the AT5105 operator can be 100% productive and efficient from the first day in the driver's seat. The AT5105 systems and technology are designed to make every screen, every button, every piece of technology as intuitive as possible. A MACHINE YOU CAN TRUST The AT5105 does the hard work. Operators trust the controls, transmission, engine, and permanent, mechanical all -wheel drive to effortlessly work together to pull through even the toughest ground conditions. The AT5105 balances power, traction, and torque while delivering excellent fuel economy. low comp The high flotation, five -wheel design of the AT5105 reduces ground compaction across ground conditions and application system. 00% control Oxbo's continuous communication between the SCANIA engine and the ZF transmission delivers the perfect balance of traction and control. The operator is 100% in control, all the time. The AT5105 sets the standard for productivity. LOW TOTAL COST OF OWNERSHIP The AT5105 features a ZF Transmission, Borger pumps, Scania engine, and Kessler axles because they are the best in the business and provide for long product life, maximum uptime, and minimal maintenance cost. Oxbo ATs demand some of the highest resale values thanks our robust frame construction and quality components. INTEGRATED TECHNOLOGY With only the push of a single button, operators utilize the headland sequencing function, which automates the necessary functions when turning to reduce spillage in liquid application. NIR-ready: Add popular NIR sensors via ISOBUS and enable additional monitoring and automate precise control nutrient application. FLOTATION AND LOW GROUND COMPACTION • Five wheel design with three unique tire paths reduces compaction on every pass • Spread 6,600 gallons of liquid or 30 tons of dry nutrients with perfect weight distribution across all five tires -- efficient production with minimal compaction. • Tire inflation system to deliver low compaction and long tire life across the various nutrient application activities ALL -WHEEL DRIVE, ALL -WHEEL STEERING The Oxbo AT5104 all -wheel drive and even weight balance ensure a smaller footprint with maximum pulling power. The unique steerable rear axles deliver maneuverability while rmaximizing load capacity for both dry and liquid system application. �/ FLEXIBILITY The Oxbo AT5105 can be built with either a Dry Nutrient Management System (DNMS), a Liquid Nutrient Management System (LNMS), or New Leader 5034 spinner box. No matter what or how you need to apply, Oxbo can apply it precisely. r�- �/ BUILT BY OXBO. SUPPORTED BY OXBO. No matter how you apply nutrients, the Oxbo AT5105 is designed to perform season after season. But, sometimes you need support in the field. So, each AT5105 is backed by our infield parts and service support. Oxbo service for Oxbo equipment. UK r IV I rririv i 1V1A1VAk7&1V1r1v I: UAtru Uivivizo COVER MORE GROUND, FASTER TEBBE spreader with a massive 30 ton -capacity bin to cover more ground with fewer loads and higher infield productivity 0 DURABLE CONSTRUCTION Wear -resistant Hardox steel bin ensures a long operational life, even in the harsh biosolids environment WEIGHING SYSTEM An integrated weighing system allows for continual dose feedback and manual dose correction during spreading 0 INDUSTRY LEADING SPREADING Hydraulic beaters and spinners on separate drives ensuring optimum nutrient placement to deliver consistent yields. Fully variable spread width — change the spread width while keeping a consistent rate. Spread up to 60 feet per pass for fewer trips across the field reducing compaction and application time :. r " IN OP _ QUICK CONVERT FOR IMPROVED ASSET UTILIZATION , Convert the AT5105 DNMS for use in crop TL logistics in less than one hour, increasing asset utilization with minimal effort. iy -4 A F s LIQUID NUTRIENT MANAGEMENT: OXBO LNMS LARGE PRODUCT TANK • 6,600 gallon capacity, strong, lightweight polyester tank • Integrated slosh baffles and laminated piping • Control tank levels via the pilot screen, for efficient cycle times and to minimize unnecessary trips and ground compaction SUPERLOAD ARM • Load in the field in 1 minute, 45 second • Combines a centrifugal pump, standar by-pass system resulting in reduced p L.,.jk HIGHEST QUALITY COMPONENTS • Cutter and pump designed to optimize slurry flow • 8-inch diameter piping, minimal bends and standard 9m3 Borger pump -- optional upgrade to a 12m3 pump for high rates and wide applicators AUTOMATIC LOADING & STOPPING • Easily preset a load value on the monitor enabling the Superload system to quickly load the right amount, every time • Fast and accurate loading reduces pump wear, lowering maintenance cost and extending the life of the Superload system AT SERIES I FAMILY OF APPLICATORS Oxbo knows nutrient application, delivering on the 30-year TerraGator legacy in a modern, advanced line of applicators. The proven TerraGator chassis design --known for reliable performance and robust components --inspired the Oxbo AT product line. The AT line features better usability, better design, and next generation productivity and driver comfort. Backed by unmatched product support, the Oxbo ATs are designed to get your product on or in the ground as efficiently and effectively as possible. Oxbo Ats are the most productive nutrient applicators. If you want to keep applying, you want to run an Oxbo. Each AT features the most reliable, more productive components to keep Oxbo equipment in the field, applying valuable nutrients, in tight application windows. At Oxbo, we are Optimizing forming together. IMMEEk * MW - =dF 64 AT4103 • Configure for liquid LNMS, biosolid DNMS, and fertilizer application • 4200 gallon liquid capacity; up to 18 ton biosolid capacity • Maneuverable three -wheel design delivers the lowest compaction across application types AT5105 • Configure for liquid of dray (manure, biosolids, compost) application • 6600 gal liquid capacity; up to 30 ton manure, biosolid or compost capacity • Unique five wheel system with double bogie rear axle SPECIFICATIONS Standard Features Cabin Claas Vista 2 cabin with radio, air conditioning, passenger seat, on -board pilot touchscreen and camera system Suspension 4-point suspended cabin with hydraulic suspension on the front and pneumatic suspension on the rear Lights Comfortabele LED working lights, Halogen road lights Engine Scania DC13 with engine brake Output 550 HP - 405 kW @ 1.500 rpm. Displacement 13 liters Cylinders 6 Torque 1844 lb-ft Alternator 100 Ampere Compressor Compressor with single air dryer, including a 10.5 gallon air tank, and air coupling for air hose. Capacity 26.5 ft3/min at 1,500 rpm Cooling Liquid cooling system for engine, transmission, hydraulic system and intercoolers with reversible fan ZF ECCOM 5.0 CVT transmission, continuously variable from 25 mph or 40 mph, automatic range shifting, no need to stop to shift gears for speed range permanent all wheel drive. Transmission Transmission Front CVT, ZF ECCOM 5.0 OptionalTires Standard 1050/50 R32 1000/55 R32 or row -crop wheels Rear 1050/50 R32 1000/55 R32 ,1250/50 R32 or row -crop wheels Transportwidth Drivetrain 130" minimum or 132" max Front axle Kessler: hydraulically driven with inside brakes and adjustable traction Rear axle Kessler: mechanically driven with disk or drum brakes and separate parking brakes Front Front wheel steering 70 degrees Rear Kessler axle, with double planetary endreduction depending on superstructure Speed 25 mph or 40 mph Tank Capacities Fuel I 164 gal standard - optional 92 gal extra Hydraulic Oil 53 gal AdBlue 16 gal System Type LNMS Polyester GFK-tank met geintegreerde leidingen en mix-functie Loading capacity 6600 gallons Standard Pump Borger EL1550 2400 gal/min Optional Pump Borger EL2250 3200 gal/min Cutter Vogeslang RC 10.000 Loading arm 8" suction arm, able to load Sift deep and 14.75ft high, with a 160 degrees reach Type TEBBE spreader box New leader Loading capacity 27.5 ton New leader box 21ft. loading capacity 25 ton Working width 60 ft, depending on material N/A Application rate 9 min. 2 tons/ha Width 130" minimum or 132" max Length 37ft Height 12.5ft Descriptions and specifications subject to change without notice. 02023 Oxbo I AT5105-23 J­ HOLD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK F F IC I R L C h E C F� 1 HOLD DOCUMENT UP TO THE LIGHT TO VIEW TRUE WATERMARK M&TBank''- --- 103034976-7 Buffalo, NY14240 10-4/220 OXBI::I Brian F•. a n i. ca. DATE + FtE!AITf[A s M. c^ PAY TO THE ORDER OF The City of South Bend $ 70,304.00 ',::+:: SEVENTY THOUSAND THREE HUNDRED FOUR a. n d 00 / 1 [ipMa. SDo l 1 e. r__. 11' L0303497611■ 1:0 2 20000461: 1700 LO L99IS93411' OXBO PRODUCT WARRANTY LIMITED WARRANTY OXBO International Corporation warrants its new machines to be free from defects in material and workmanship, under normal use and service, for a period of one (1) year from the date of delivery to the original purchaser, or five hundred (500) hours of operation whichever occurs first. Upon satisfactory claim, we will, within a reasonable time, at our option replace or repair defective parts free of charge. Charges for transportation, customs duties or taxes where applicable, installation, correcting defects or making additions will not be allowed, nor will we accept products returned for credit unless the return or correction is authorized by us in writing. Warranty claims will not be honored if, in Oxbo's opinion, such claim was caused by improper use, improper adjustment or failure to properly maintain the machine. THE ONLY REMEDY FOR ANY BREACH OF WARRANTY, AND OXBO'S ONLY LIABILITY OF ANY HIND, INCLUDING LIABILITY FOR NEGLIGENCE, WITH RESPECT TO ANY MACHINE, SHALL BE LIMITED TO THE REPAIR OR REPLACEMENT OF ANY DEFECTIVE PARTS AS STATED ABOVE, AND SHALL IN NO EVENT INCLUDE ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES. THIS WARRANTY IS IN LIEU OF ANY OTHER WARRANTY, EITHER EXPRESSED OR IMPLIED; AND OXBO SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. THE OWNER ASSUMES FULL RESPONSIBILITY FOR ANY DAMAGES, INJURIES, ETC. WHICH MAY RESULT IF THE EQUIPMENT IS USED FOR ANYTHING OTHER THAN THE HARVESTING OPERATION IT IS SPECIFICALLY DESIGNED TO DO. NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, will receive electronic sealed bids at bpwbids@southbendin.gov, until the hour of 9:00 a.m., Local Time, on March 12, 2024, for the following: Spec A — One (1) or More 2023 or Newer Self -Propelled Spreader The Title of the Bid as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids. Specifications are available for download by visiting the City of South Bend's web page at south bend in.gov/bids: X Click on `BUSINESS" X Click on "Submit a City Contract Bid" X Click on the "Registration Form Link" to register your company. X Click on the "Non -Collusion, Non -Debarment, Non -Discrimination Form" X Click on Link under Specification sets available: There is no charge for the specifications. The specifications are also available for review only during regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601. Bids received after 9:00 a.m., Local Time, on March 12, 2024, will be returned unopened. Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. An electronic copy of a Certified Check or Bid Bond in the amount of not less than 10% must be submitted with the bid. The awarded bidder will be required to send the original check or bid bond via USPS. A refund of the bid security will be issued upon satisfaction of Bid Award. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest, most responsible bid. The Board may reject any bid that does not conform to these requirements as non -responsive. BOARD OF PUBLIC WORKS Theresa Heffner, Clerk Publish two times: February 16, 2024 February 23, 2024 1�UTR I* SPECIFICATIONS CITY OF SOUTH BEND 1865 BID NAME Spec A — One (1) or More 2023 or Newer Self -Propelled Spreader FOR BIDS DUE March 12, 2024, 9:00 a.m. Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price. Spec A — One (1) or More 2023 or Newer Self -Propelled Spreader It is the intent of these specifications to describe a vehicle or piece of equipment for the City of South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached specifications. No partial or split bids will be accepted. Unit to be bid with and without trade-in if applicable. Vendor to complete bid proposal contained in this bid specification and attach to the submitted bid. These are minimum specifications. Any variation from the specifications must be spelled out on a separate deviation list in order for the bid to be valid. Any items not listed on the deviation sheet will be assumed to be part of the unit. Proprietary products or specific manufacturers may be referenced herein. Such references are only made to demonstrate the minimum scope, quality, and style of the equipment desired. Equipment that is bid pursuant to these specifications shall be of equal quality and size, or greater, to those referenced, and are subject to approval by the South Bend Board of Public Works. Vendor shall provide all information requested in specifications to qualify for bid. If information on brochure submitted does not completely cover specifications requested, it shall be typed and attached to brochure. If an Alternate is included within these specifications, please be advised that, alternate items placed in the specifications are to determine the best configuration of the item within a budgeted amount and may be included in the award criteria. If the Board elects to award one or more alternate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all bidders offering the final configuration. Award will be made based on the lowest responsible/responsive bid prices submitted for the base bid with selected alternate(s), if applicable. Failure to submit a bid on an alternate may result in the entire bid being non- responsive, depending on the final configuration of the product. Payment will be processed once the unit is inspected and accepted as to meeting the specifications by the Division of Central Services. This will include all manuals and warranty documentation Bidder must state as accurately as possible an intended delivery date from the date of the bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be delivered as quickly as possible. Stated delivery lead time may be included as an integral part of our bid K selection process. FOB Central Services. The unit and all related paperwork is to be delivered to: Central Services Division 1045 West Sample Street South Bend, Indiana 46619 All Certificates of Origin/Title Work shall list the owner as: The City of South Bend 1045 West Sample Street South Bend, Indiana 46619 The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the request of any bidder. The Board reserves the right to reject any and/or all bids or portions thereof and to waive any irregularities or informalities. Dimensions: Length: 36' Yes] Width: 10'5" Height: 12' 5" Wheelbase: 27' 6" Capacity: 27 CU YD Engine: Scania 6-cylinder DC 13 EU Stage IV diesel engine, with reversible Yes x] hydraulicly driven cooling fan. Shall include engine, hydraulic oil, transmission, and intercoolers. 550 hp 1,750 ft. pounds torque @ 1,300 RPM Fuel capacity: 170 gallons DEF capacity 15 gallons Electric start, 24-volt electrical system with 12 volts in the cab, 150-amp alternator 5-year warranty Transmission: ZF ECCOM 5.0 CVT (continuously variable) drive speed Yes] adjustable with joystick, foot pedal, or cruise control. Tires: Five (5) Michelin 1050150 R32 with 3-piece rim assemblies Yes ] Front Wheel: Hydraulicly driven front wheel w/Michelin 1050/50R32 184A8 Y®s X with single sided suspension and adjustable torque. Rear Axles: Mechanically driven Kessler steerable rear twin bogie axle, Y®s X 3 planetary end reduction with disc brakes Steering: Steering valve for automatic steering with 12 pin connectors for ISOBUS connection and 19 pin autosteer ready connector in cab Spreader Body: Tebbe 27 CU YD Spreader Duel Web, gear case hydraulicly driven Variable Hydraulic Spinners with Auto Lube system Camera system with color monitor and camera at rear end in the spreader box. Air Air compressor with single air dryer, includes quick coupler for air Compressor: hose and 40-liter air tank with a capacity of 190-gallon min. @ 1,500RPM. Yes X Hydraulic system: Pump gearbox will mount with 4 flanges mounted between the diesel engine and the CVT Transmission. Hydraulic tank capacity will be 52 gallons. Yes X Lighting: Two rear working lights Two front working lights Two front headlights, signals, flashers Two rear tail, turn, and brake lights, Amber strobe beacon Operator Easily accessible Claas Vista 2 cab with 4-point suspension, fully Station: adjustable suspension seat with passenger seat, Cab includes heat, front wiper & rear windshield wipers & washers, front defroster, air conditioning and color screen back up camera. Air horn AM/FM radio with Bluetooth connectivity Clear, unobstructed view of work area. Two external electric heated and adjustable mirrors along with a wide-angle rearview mirror. Color LCD display: coolant temperature, hydraulic oil temperature, fuel level, voltmeter, tachometer, hour meter, DEF level, percent engine load, and engine diagnostics. All functions for field work shall be adjustable on joystick and switches on dashboard. rd YMs X Ms X JSX Nis X FEW Alternates: #2 Cold weather engine package Included in Base Price — Includes Heavy-duty starter and batteries, engine heater #3 Extended warranty please list length and type. Scania Engine Extended Warranty 3 Year — 10,000 hours 4 Year — 10,000 hours 5 Year — 10,000 hours #5 Service plan please list length and type. No X Training, Training, support & repair manuals YEN Support & Operational on -site operator & maintenance training, up to 8 hours Company: each, by Dealer One-year, unlimited hours warranty against any manufacturer defects Yes X Standard Warranties — included in Base Price Scania Engine Warranty - 2 Years/2,000 Hours Powertrain Warranty - 2 Years/2,000 Hours — Includes- CVT Transmission, Rear Axle, Front Wheel Drive Gearbox, Wheel Motor, Pump Drive Extended warranty available Yes X Manufactured in the USA No X See bid amendment Trade In: Vendor to list trade in values separately. The City of South Bend Yes No ❑ reserves the right to trade all, partial, or none of the following vehicles as in the best interest of the City. The following units will be listed as trade ins: SN617 and SN618. Estimated number of days for delivery from award date. 120 Bidder (Firm): Oxbo International Corp_ Address: 10605 West 750 North City/State/Zip: Shipshewana IN 46565_ Telephone Number: 260-768-3217 Fax Number: By Bill Lortie V �� (Signature) _Bill Lortie_ (Printed Name) Manure and Waste Equipment Specialist (Title) 7 CITY OF SOUTH BEND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS BID NAME Spec A — One (1) or More 2023 or Newer Self -Propelled Spreader FOR BIDS DUE March 12, 2024; 9:00 a.m. Bidder Date: March 8, 2024 (Firm): Oxbo International Address: 10605 West 750 N City/State/Zip: Shipshewana IN 46565 Telephone Number: (260) 768-3217 Agent of Bidder (if Applicable): When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and GS 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, 10 color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. 11 I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 8th day of March_, 2024_ Subscribed and sworn to before me this My Commission Expires County of Residence 12 Oxbo International Corporation Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Bill Lortie — Waste Equipment Specialist Printed Name and Title day of , 20 Notary Public (To be completed only by Contractors/Bidders claiming to be a "locallndiana business"pursuant to LC. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • 1 %for a purchase expected by the purchasing agency to beat least $100,000. Date: Pursuant to I.C. 5-22-15-20.9, preference for Project South Bend, St. Joseph County, Indiana. claims a local Indiana business (Project # ) located within the City of ❑ The location of the principal place of business is (Address) ❑ St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPL YING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITYNUMBERS. Dated this day of 20 Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title 13 �' U CITY OF SOUTH BEND INSTRUCTIONS TO BIDDERS BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder's risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown. If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. SEALED BIDS ONLY A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed envelope marked on the outside with the general classification of material bids, i.e. "Bid for Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies." B. When samples are required, such samples shall be delivered or shipped at the bidder's expense to the address specified in the Invitation to Bid. Samples must be shipped separately from bid documents and labeled clearly with the Bidder's name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable). All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C. In the event of an inconsistency between provisions of the contract documents, the inconsistency shall be resolved by giving precedence in the following order: ORDER OF PRECEDENCE A. Bid Form attached Proposal B. Amendments to Specifications C. Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders DELIVERY OF BIDS A. Bids must be delivered to the Board of Public Works at bpwbids�southbendingov, by the time specified (local time) in the Notice to Bidders. Any Bids received after the time specified will be returned unopened. 14 B. Bids will be opened and read publicly at the time and place designated in the Notice to Bidders. Bidders, their authorized agents, and the public are invited to be present. C. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside as to the specific item for which the bid is being submitted. Bidders may submit separate bid bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all bids submitted. D. The Board may reject any bid that does not conform to these requirements as non- responsive. ADDENDA —NO VERBAL INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, such Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of issuing an Addendum which would thereupon become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished to all prospective Bidders who have registered with the City. All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE BIDS AND ETC. A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City is authorized to correct all erroneous extension and totals for the purpose of comparing bids. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit price, unless otherwise specified. VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. B. The Board may reject any bid that does not conform to these requirements as non- responsive. 15 TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 10. WITHDRAWAL OF BIDS A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a bid is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. 11. ESCALATOR OR CONTINGENT CLAUSES A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be accompanied by any writing purporting to limit or qualify the City's right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 12. PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as specified in the Invitation to Bid. No fuel surcharges accepted. 13. AWARD — WAIVER OF TECHNICALITIES A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder who's Proposal complies with all the requirements prescribed, exclusive of technicalities waived. Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. 14. SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. 15. BIDDER QUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may consider any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 16. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 17. NEW MANUFACTURE A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. 16 18. SOURCE OF SUPPLY A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 19. PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 20. INSPECTION OF GOODS A. The City of South Bend reserves the right to inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. C. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. D. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code. 21. ASSIGNMENTS A. No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the City. 22. CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 23. DEDUCTION OF DAMAGES A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor's wrongdoing. 24. METHOD OF INVOICING FOR PAYMENT A. Contractor shall bill the City of South Bend 1. On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number. 2. If the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the invoice (completely filled out), or the date the goods are delivered and accepted, whichever may be later, and shall not be less than twenty (20) days. 17 3. If more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 25. OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 26. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount. The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict decreases to twenty percent (20%) of the estimated quantity. 27. TERM "OR EQUAL" A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the "OR EQUAL" offered meets the Specifications. 28. INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder. Ho 4103 - 5105 Spreader Chassis Warranty %i OXBO Standard Machine Warranty • 1 Year from delivery date to customer (Oxbo warranty statement attached) Scania Engine Warranty • 2 Years/2,000 Hours (Scania engine warranty attached) • Extended engine warranties available at additional cost (details attached) • Powertrain Warranty • 2 Years/2,000 Hours — Includes- • CVT Transmission • Rear Axle • Front Wheel Drive Gearbox • Wheel Motor • Pump Drive www.oxbo.com Oxbo International 100 Bean Street Clear Lake, WI 54005 T 715.263.2112 F 715.263.3324 A. Amendments to Specifications I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. Because the machine(s) for this bid are manufactured in the Oxbo facility in Roosendaal Netherlands, it would add unreasonable and unneeded cost to use exclusively steel and foundry products made in the United States. As a global company Oxbo strives to purchase components that meet the design and quality specifications at the lowest possible price. [Type here] www.oxbo.com Oxbo International 100 Bean Street Clear Lake, WI 54005 T 715.263.2112 F 715.263.3324 City of South Bend Organic Resources South Bend Utilities 4340 Trade Drive South Bend, IN 46628 We are pleased to offer the following proposal. October 23, 2023 1 New Oxbo self-propelled applicator, model 5105 DNMS (Dry Nutrient Management System) Standard configuration, including: • Five -wheel unique chassis design and cab in front position • Maintenance center at the cab stepladder for filling and checking of the fluids and a water dispenser for washing hands • Hydraulic power -assisted brakes. brakes on the rear wheels. Separate parking brake • Diesel engine with engine brake type Scania DC13 ELI Stage IV with 6 cylinders, 12.7-liter displacement, 550 HP output, max. torque 1,750 ft. pounds at 1,300 rpm. Alternator 100 Amp. Oil change interval every 500 hours • Cooler on the right side, engine, hydraulic oil, transmission and intercoolers are mounted side to side, hydraulically driven reversible cooling fan, easy to clean • Air compressor with single air dryer, includes quick coupler for air hose and 40-liter air tank with a capacity of 190-gallon, 750 liter/min at 1,500 rpm • Pump gearbox with 4 flanges, mounted between the diesel engine and CVT transmission. The hydraulic output is split before the CVT transmission • ZF ECCOM 5.0 CVT transmission, continuously variable. Drive speed adjustable with joystick, foot pedal or cruise control. Speed range easily adjustable • Capacities - hydraulic oil tank 52-gallon, diesel fuel tank 178 gallon and DEF tank 1S gallon • Easily accessible Claas Vista 2 cab with 4-point suspension, air conditioning, passenger seat and electric heated and adjustable wide-angle rear mirror • All functions for field work adjustable on the joystick and switches on the dashboard. Other settings adjustable through the pilot touchscreen • 24 Volt system, standard with connector for streetlights on the rear of the machine. 12 Volt in the cab • Sunscreen rear window Mti+ • • is Oxbo International 100 Bean Street Clear Lake, WI 54005 T 715.263.2112 F 715.263.3324 • Hydraulically driven front wheel w/Michelin 1050/50 R32 184A8 with single -sided suspension and adjustable torque • Mechanically driven Kessler steerable rear twin bogie axle, planetary end reduction with disk brakes • Rear tires Michelin 1050/50 R32 184A8, outer width 3,35-meter, 132 inch, 11 feet • Steering valve for automatic steering, 21 pin connectors for ISOBUS connection and 19 pin autosteer ready connector in cab • Spare parts package 5105 Dry Nutrient Management System Standard configuration, including • OXBO exclusive Tebbe 27 Cu Yd Spreader • Duel Web , gear case hydraulicly driven, Variable hydraulic Spinners • Auto Lube System • Camera system with color monitor and camera at the rear and in Box Optional equipment: • GPS system, Ag Leader InCommand 1200 Display and & Auto Steering • Air Horn • Extended Engine Warranty 3rd year Quote Total Discount Program Price Delivery Freight Total Delivered Price Validity This quote is valid until July 1, 2024 Delivery South Bend, IN Thank you for providing the opportunity to submit this proposal. Sincerely, Bill Lortie Manure and Waste Application Specialist Oxbo International Corp $743,662 -$45,000 $698,662 $4,380 $703,042 Curtis Schaben Market Manager Oxbo International Corp Mti+ • • is Oxbo International 100 Bean Street Clear Lake, WI 54005 T 715.263.2112 F 715.263.3324 www.oxbo.com BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date January 17, 2024 Department Central Name Jeff Hudak Services BPW Date February 13, 2024 Phone Extension 9316 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ® Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information U Yes U If Yes, Approved by Purchasing ❑ No E] MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Yes No 2024 Lease — Organic Resources 641-06-605-515-445000 $650,000.00 —Request to Advertise for bids for Spec A - Self -Propelled Spreader for OrganicResources For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: