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HomeMy WebLinkAboutOpening of Bids - 2024 Street and Sewer Material Bid Proj No. 124-004 - Buc ConstructionCITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project Name 2024 Street & Sewer Material Bid Project No. 124-004 For Bids Due March 12, 2024, 9:00 a.m., Local Time From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. N/A Proper bid security included. The bidder has the option of providing either a Certified Check or Bid Bond. NOT REQUIRED Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, �. and Certification of use of United States Steel Products or Foundry Products. Proof of IVl�11B Utilization Plans - 0 and BE-1.O�AIso provide Evidence of Good / FaWLEfforts Forms [MBE-2.0 and WBE-2.0 and /WBE Contacted Forms [MBE-2.1 and WBE-2.1 . NOT REQUIRED � Acknowledge Receipt of� Addendum(s) included with the bid. All required additional information is included with the bid. Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. x r Bidder: t V _ � )�' Al' ��, Date: By Authorized Represgntative:, Signature: UU�,I'� 1 —tttd LIo Print Name & Title: �`1<< CA c _6x_AL_ f (t _461 Version 07/19/2023 Contractor's Bid for Public Works - 1 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name 2024 Street & Sewer Material Bid Project No. 124-004 For Bids Due March 12, 2024, 9:00 a.m., Local Time PART I Mus be completed for all bids. Please type or print Date:t { - Bidder (Firm): ChOALAnn Address: f, L City/State/Zip: " Telephone Number: ( t 6rl) Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project f: , -- cup V1 the City of South B d, In Tana, in accordance with pl ns and specifications prepared by: and dated A -'- for tz m of (enter the Tota Bid as shown on the Proposal) J0 ­C� �&� t�n�� v Lol-) — (Enter sum of Division shown on Proposal) 3 (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be sho n on a s par e-a ment. - Ai atu ) g-� (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this Subject to the following conditions: BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member day of 20 Joseph R. Molnar, Vice President Breana N. Micou, Member Murray L. Miller, Member Attest: Theresa Heffner, Clerk Version 07/19/2023 Contractor's Bid for Public Works - 2 PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION 11 PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. Version 07/19/2023 Contractor's Bid for Public Works - 3 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 07/19/2023 Contractor's Bid for Public Works - 4 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 07/19/2023 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. ILI Dated this �- day of&L, 20 A I ,6-� (� QOVAT �, 4\ w� Co tractor/Bi e ) 11tw Signature of Contractor/Bi der or s Agen Printed Name and Title Subscribed and sworn to before me this day of Gil , 20 My Commission Expires C41 r�0 31 County of Residence Notary Public LI Q BILLIE BRUNN Notary Public - Seal St Joseph County - State of Indiana Commission Number NP0750610 My Commission Expires Aug 3, 2031 Version 07/19/2023 Contractor's Bid for Public Works - 6 BID/PROPOSAL CITY OF SOUTH BEND Project Name: 2024 Street & Sewer Material Bid Project Number: 124-004 For Bids Due: March 12, 2024, 9:00 a.m., Local Time Contractor Name: t U1iI g�_O U C yPEACE' Z x ,865 x This bid will be awarded to the lowest responsible bidder for each line item or Division, dependent on the needs of the City of South Bend. The Contractor does not need to supply unit prices for all items in each Division to be eligible for award. n1ilMnti A - Pr(' MATFRIALS Item Estimated No. Description Quantity Unit Price A-1 Class A Concrete 2500 CY (Unit $ !�► �r A-2 Class A High Early 800 CY $ A-3 7 Bag Mix 600 CY $ j A-4 High Early Concrete w/ Integral Color - Black 650 CY $ !J A-5 Flowable Fill, Removable 350 CY $ A-6 Non -Chloride Accelerator added to concrete — 0.5% 325 EA CY $� A-7 Non -Chloride Accelerator added to concrete —1 % 1000 EA CY $i� to — 2% 2100 EA CY $ / A-8 Non -Chloride Accelerator added concrete Version 07/19/2023 Contractor's Bid for Public Works - 7 BID/PROPOSAL CITY OF SOUTH BEND Project Name: 2024 Street & Sewer Material Bid Project Number: 124-004 For Bids Due: March 12, 2024, 9:00 a.m., Local Time Contractor Name: n1V1_g1 ]N R - AGGREGATE MATERIALS Item Estimated No. Description Quantity Unit Price B-1 No. 23 Sand 5000 TON +Unit $ B-2 No. 53 Gravel 1000 TON $ B-3 No. 53 Recycled Concrete 7500 TON $ V / B-4 No. 53 Slag 1000 TON $ / B-5 Topsoil 700 TON $ B-6 No. 11 Slag Chip Stone 1000 TON $ nivisinN C - SEWER MATERIALS - CASTINGS Item Estimated No. Description Quantity Unit Unit Price /Neenah Manhole Cover and Frame: EJ 1040 , R- 300 EA C-1 1642, or approved equal (Circle One) vaJ C-2 Catch Basin Cover & Frame: EJ 1020-MT;,Neenah R-1646, or approved equal (Circle One) 300 EA vVV e8 c Version 07/19/2023 Contractor's Bid for Public Works - 8 1040A Cover 1 1 /4" SHARP FACE GOTHIC 7/8" 1 1 /2" (2) EPIC® PICKHOLES 2" SHARP FACE GOTHIC 2 3/ 16" 26" DIA 1 1/2" SECTION US PATENT 7,905,679 EPIC@ 1040A ASTM A48 CISSR PROD. NO. MO/DT/YR X BOTTOM VIEW EPIC® DETAIL 1j1/ft\r • ,r..., eJ "A;r Product Number 001040355 Design Features -Materials Gray Iron (CL35B) -Design Load Heavy Duty -Open Area n/a -Coating Dipped -, Designates Machined Surface Certification ASTM A48 -Country of Origin: USA Drawing Revision 5/8/2019 Designer: MAH 5/10/2019 Revised By: MAH Disclaimer Weights (lbs./kg) dimensions (inches/mm) and drawings provided for your guidance. We reserve the right to modify specifications without prior notice. CONFIDENTIAL: This drawing is the property of EJ GROUP, Inc., and embodies confidential information, registered marks, patents, trade secret information, and/or know how that is the property of EJ GROUP, Inc. Copyright © 2012 EJ GROUP. Inc. All rights reserved. Contact 800 626 4653 ejco.com 16462000 2 38 4 1 /4" ETTERED 1 3/4" *NEENAH FOUNDRY CO." 9/16" "MADE IN USA" TYPE "B" SURFACE DESIG a O ❑ D D ❑❑❑ �❑❑❑ ❑ �❑ ❑ a❑ ❑D ❑ ❑ ❑ D M n tQ ❑ N " � �N ❑ ❑ a N ❑ ❑ �`❑ ❑ N N 40 SOD m ❑ ❑ ❑ ❑ 000 ❑ ❑ ❑ to Q ❑ ❑ ❑ ❑ m� 1 3/4" 3/4" MATERIAL- CAST GRAY IRON ASTM A-48, CLASS 35B FINISH: NO PAINT WEIGHT: 111# WAS NF-1646 T02 KMH � ""�` y R-1646 1/8"=1' --`� FRAME w "B" SURFACE DESIGN AM °"'a" NEENAH W 16462000 IB �� w� wm �� s eu FOUNDRY COMPANY CAD OWG. REF: 16482000.DWG-2 wa riven" OAre 05-17-2000 MM" wommr ewes 1 3/8" 1 1/2" DIA. z (4) ENGRAVED FISH -7 I va go 10 1 /8" D. 1/2" HIGH ENGRAVED LETTERS 2 5/8" RAD. IN `\ (1) OPEN PICKHOLE N 1 11/16 ICAD M. REF: 20150032.DWG- aM. REF: 20150032.DWG- 4 3/4" 2 1/2" --� O 1 3/4" NOTES: UNDERSIDE OF GRATE IS LETTERED "USF 5692". ALL DIMENSIONS ARE SHOWN IN ENGLISH. MATERIAL: CAST GRAY IRON ASTM A-48, CLASS 358 LOAD RATING: SUITABLE FOR H-25/HS-25 LOADING FINISH: NO PAINT FREE OPEN AREA: 1.0 SQUARE FEET WEIGHT: 118# WAS NF-2015 T17 1 112 302 6 38 (3) 1" DIA. ANCHOR BOLT HOLES ON A 30" DIA. B.C. 1 R5/16" Ln CAD DWG. REF: 17722302.DWC— -- 7" 5/8" 1/2" RAD. 3/4" RAD. �n N N a N � d N io M (12) 1 1/2" X 1 1/2" X 3/8" J/ / i i 1 3/4" — 25/32" 5/16" —'s-1/8" i� A /1 J t STACKING DETAIL R1/4 NOTES: MEETS LOADING REQUIREMENTS OF HS-25. DETAIL A MADE IN THE USA. SCALE 1:4 QUALIFIES FOR "LEED" CREDITS. —1 1/2" MATERIAL: CAST GRAY IRON ASTM A-48, CLASS 40A FINISH: NO PAINT WEIGHT: 125# WAS 1772T69 BID/PROPOSAL CITY OF SOUTH BEND Project Name: 2024 Street 8E Sewer Material Bid Project Number: 124-004 For Bids Due: March 12, 2024, 9:00 a.m., Local Time Contractor Name: nnncirw r, - CPWFR MATERIALS Item No, Description Estimated Quantity —Unit Unit Price D-1 MH Riser 20 3/4" D — 1 "R — 7/8"L 40 EA $ / D-2 MH Riser 20 3/4" D —1 1/2"R — 7/8"L 40 EA $ , n D-3 MH Riser 20 3/4" D — 2"R — 7/8"L 20 EA $ / D-4 MH Riser 20 3/4" D — 2 1/2"R — 7/8"L 10 EA $ D-5 MH Riser 21 3/4" D — 1 "R — 1 3/8"L 20 EA $ D-6 MH Riser 21 3/4" D — 1 1/2"R — 1 3/8"L 30 EA $,/ D-7 MH Riser 21 3/4" D — 2"R — 1 3/8"L 30 EA $ D-8 MH Riser 22 1/8" D — 2"R — 1 1/4"L 20 EA $ D-9 MH Riser 22 1/8" D — YR — 1 1/4"L 20 EA $ D-10 MH Riser 22 1/4" D — 1"R — 1 1/2"L 30 EA $ 1� D-11 MH Riser 22 1 /4" D —1 1 /2"R — 1 1 /2"L 30 EA $ \� ` Version 07/19/2023 Contractor's Bid for Public Works - 9 BID/PROPOSAL CITY OF SOUTH BEND Project Name: 2024 Street & Sewer Material Bid Project Number: 124-004 For Bids Due: March 12, 2024, 9:00 a.m., Local Time Contractor Name: niViRMN n - SFWFR MATERIALS - CONTINUED 45pUTH 12E\ i w a: -.PEACE 1865 , Item Estimated No. Description Quantity_Unit Unit Price D-12 MH Riser 23" D - 1 "R -1 3/4"L 30 EA $� D-13 MH Riser 23" D - 1 1/2"R - 1 3/4"L 20 EA $ / D-14 MH Riser 23" D - 2"R - 1 3/4"L 40 EA $ / D-15 MH Riser 23 5/8" D - 1 1/2"R - 1 1/8"L 10 EA $ r D-16 MH Riser 23 5/8" D - 2"R - 1 1/8"L 10 EA $ D-17 MH Riser 23 5/8" D - 1 "R - 1 1 /2"L 20 EA $ D-18 MH Riser 23 5/8" D - 1 1/2"R -1 1/2"L 25 EA $ V D-19 MH Riser 23 5/8" D - 2"R - 1 1/2"L 20 EA $ D-20 MH Riser 23 5/8" D - 2 1/2"R - 1 1/2"L 20 EA $ Version 07/19/2023 Contractor's Bid for Public Works - 10 4�UTH 'vY 4 O U O BID/PROPOSAL x >' CITY OF SOUTH BEND r az, x Project Name: 2024 Street & Sewer Material Bid '86' Project Number: 124-004 For Bids Due: March 12, 2024, 9:00 a.m., Local Time Contractor Name: 'VM, C0* ' U-'hny) DIVISION E - TRAFFIC MATERIALS Item Estimated No. Description Quantity Unit Unit Price Waterborne Traffic Marking E-1 High Build Fast Dry 2200 GAL $�' Paint — White E-2 High Build Fast Dry Waterborne Traffic Marking Paint Yellow 2200 GAL $ — E-3 High Build Fast Dry Waterborne Traffic Marking Paint Blue 50 GAL $ — E-4 High Build Fast Dry Waterborne Traffic Marking Paint Green 50 GAL $ — E-5 Pavement Marking Beads, Standard 40000 LBS $ 1� / rnviRIMI F - SNOW REMOVAL MATERIALS Item No. Description Estimated Quantity Unit Unit Price F-1 Beet Juice Concentrate 20,000 GAL $ \11SJ Version 07/19/2023 Contractor's Bid for Public Works - 11 BID/PROPOSAL CITY OF SOUTH BEND Project Name: 2024 Street & Sewer Material Bid Project Number: For Bids Due: Contractor Name: 124-004 March 12, 2024, 9:00,a.m., Local Time n!ViSinN G _ STREET MATERIALS of JTH a U O W PEACE x 1865 Item Estimated No. Description Quantity_Unit Unit Price /I G-1 AE-T Tack 25,000 GAL $ G-2 RS-2 25,000 GAL $ Bidder (Firm): Address: City/State/Zip: By (Signat ire) 1,e�( (Printed Name of Person Signing) Version 07/19/2023 Contractor's Bid for Public Works - 12 ...45pUTH g�,f; CITY OF SOUTH BEND tl' MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. Project Number: 124-004 roject Name: Bidder: -9,1I U Il 0 i'l Y-1--- �e� 2024 Street & Sewer Material Bid Total Bid Amount: WBE Goal: N/A Page I ofy-- Name & Address of WBEs Primary Coat ct Person (Name/Telephone) Scope of Work to be Performed (Attach scopefschedule if you need additional space) Dollar Amount of WBE Component P rcenta of T tag Bid/Proposal p-1 C Q((A 1xC 3 GQ yl�-A­a Submitted by: ! ���� Print Name Sign ture Date Version 07/1912023 Contractor's Bid for Public Works - 14 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN i C FORM WBE-2.0 \z ., 78ti5 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MWBE participation. NOT REQUIRED BUT STRONGLY ENCOURAGED Project Number: Project Name: Bidder: Contact Person: Address: City: Email: -V 124-004 Date: To determine whether a bidder has demonstrated good faith efforts fo reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below": EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: hftp://www.in.gpv/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate WBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available 1 VDU/> means the interest of all WBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner 6�5 reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. I affirm that I followed up on initial solicitations with interested WBEs. I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs with adequate information about the plans, specifications and other requirements of the subcontract. Version 07/19/2023 Contractor's Bid for Public Works -17 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. I affirm that I have made good faith efforts to assist interested WBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MWBE was unqualified to perform the job. Version 07/19/2023 Contractor's Bid for Public Works -18 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. Attach additional pages if necessary PAGE OF Project Number: 124-004 WBE Participation Goal N/A Project Name: 2024 Street SE Sewer Material Bid e By: WBE Firm Owner or Contact at WBE Firm Telephone: "I � -- `11-A �qA Fax: ----- Email: Qcs,,voc, u 041 nso TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: OCGC _Qd WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: , Cepvij� Version 07/19/2023 Contractor's Bid for Public Works - 20 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/ 235-9171 TDD 574/ 235-5567 CITY OF SOUTH BEND .TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: March 7, 2024 To: All Planholders From Theresa Heffner, Clerk, Board of Public Works Subject Addendum Number: 1 Project Name: 2024 Street and Sewer Material Bid Project No.: 124-004 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: � /I I VQ &�A This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Authorized Si Date: 2024 Street and Sewer Material Bid 124-004 Addendum No. 1 Date: March 7, 2024 To: All Planholders From: Scott Kreeger, Project Manager You must acknowledge a receipt of this addendum by signing the first page and returning a copy with your bid. The following information is to be changed/added to the contract documents: NOTICE TO BIDDERS REMOVE "Electronic bids must be on the City of South Bend Contractor's Bid for Public Work Form, accompanied by an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the base bid plus any alternates. The awarded bidder will be required to send the original check or bid bond via USPS." As point of clarification for the material bid, a bid bond is not required as part of the bid documents. Attachment: 1. Revised Notice to Bidders Sheet -This addendum consists of a total 3 pages - NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed electronic bids at bpwbids(@southbendin.gov until 9:00 a.m., Local Time, on March 12, 2024 for the following: 2024 Street and Sewer Material Bid Project No. 124-004 The Title of the Bid and Project Number (where applicable) as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids. This project includes the furnishing of materials to be used by the Street Department, Sewer Department, and other City of South Bend agencies for the year 2024 and the first part of the year 2025. All more particularly described in specifications prepared by Scott Kreeger, phone (574) 235-9245. The Contract Documents are on file and available for public inspection or purchase commencing on the first advertise date during regular working hours at American Reprographics Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every set of documents for all bidders. Additionally, the Contract Documents will be available that same day for inspection at MACIAF, 212 W. Colfax Ave. South Bend, IN 46601. Each bidder or contractor (hereinafter the contractor) must comply with "City of South Bend EEO Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it intends to use on this construction contract and all other construction work (both federal and non-federal) in the St. Joseph County area during the performance of this contract or subcontract. The contractor commits itself to the goals for minority manpower and all other requirements, terms and conditions of these bid conditions by submitting a properly sealed bid. Woman and Minority -Owned Business Enterprises (W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the right to request supplemental information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre -qualified status. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus any alternate(s), the Board will look at the totality of the cost when determining the lowest, responsive and responsible bid. BOARD OF PUBLIC WORKS Theresa Heffner, Clerk Publish two (2) times: February 16, 2024 February 23, 2024 Version 02/23/2022 Notice to Bidders