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Home My WebLink About03072024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of February 22, and February 27, 2024 2. OPENING OF BIDS A. One (1) or More 2023 or Newer Self-Propelled Spreader – Spec A 1. Funding: PR-00030489 B. Downtown South Bend to Notre Dame Trail - Notre Dame Ave. – Project No. 122-040A 1. Funding: PR-00030830 C. 2024 Street and Sewer Material Bid – Project No. 124-004 1. Funding: PR-00030792 D. 2024 Asphalt Material Bid – Project No. 124-005 1. Funding: PR-00030800 3. OPENING OF QUOTATIONS A. South Bend Fire Department Gear Washer Prep Work – Station 2 – Project No. 122-054A 1. Funding: PR-00031755 B. South Bend Fire Department Gear Washer Prep Work - Station 6 – Project No. 122-054B 1. Funding: PR-00031756 C. South Bend Fire Department Gear Washer Prep Work – Training Center – Project No. 122-054C 1. Funding: PR-00031757 4. AWARD BIDS AND APPROVE CONTRACTS A. Wastewater Treatment Plant Degrit Building Yard Piping Replacement – Project No. 123-031A 1. Company: HRP Construction, Inc. 2. Amount: $479,000 3. Funding: PR-00030459 5. REJECTION OF BIDS/QUOTATIONS A. Wastewater CNG Compressor Upgrade – Project No. 119-109R 1. Description: Bidder being Non-Responsive 2. Proceed to Request to Re-Advertise 3. Funding: PR-00027076 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 6. CHANGE ORDERS A. 2023 Concrete Repairs – Project No. 123-022 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $79,191.85 4. Percent of Increase: 2.83% 5. Revised Contract Amount: $2,878,191.85 6. Funding: PO-0025871 B. West Race Gate Repair – Project No. 122-063 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $31,853.28; Additional Four (4) Days 4. Percent of Increase: 5.04% 5. Revised Contract Amount/Completion Date: $664,169.28; April 2, 2024 6. Funding: PO-0024346 C. Fire Station No. 8 Replacement – Project No. 122-034 1. Company: R. Yoder Construction 2. Change Order No.: 3 3. Increase Amount: $60,313 4. Percent of Increase: 1.55% 5. Total Percent of Changes: 6.45% 6. Revised Contract Amount: $3,942,753.37 7. Funding: PO-0026318 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Multi-Component Striping – Project No. 122-065 1. Company: Traffic Control Specialists, LLC 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,258.17) 4. Percent of Decrease: (7.05%) 5. Total Percent of Change: (7.05%) 6. Final Contract Amount: $16,580.77 7. Funding: PO-0020953 8. PROJECT COMPLETION AFFIDAVITS A. 2020 Traffic Signal Detection Improvements – Project No. 120-046 1. Company: JBL Signals and Lighting LLC 2. Final Contract Amount: $113,668.80 3. Funding: PO-0013627 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 B. 2023 Contractor Paving, Round I – Project No. 123-021 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $1,145,055.29 3. Funding: PO-0023414 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Downtown South Bend to Notre Dame Trail Hill St. and South Bend Ave. – Project No. 122-040B 1. Title Sheet 2. Funding: PR-00031619 B. Fellows Booster Pump Station Improvements – Project No. 121-070 1. Title Sheet 2. Funding: State Revolving Fund & Water Capital Fund 622 10. RESOLUTIONS A. Resolution No. 08-2024 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Brian Replogle’s Helmet & Boots B. Resolution No. 09-2024 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Christopher Voros’s Firearm C. Resolution No. 10-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Regarding the Purchase of Real Property Located at 1150 E. Mishawaka Ave., South Bend, Indiana 1. Description: Resolution and Agreement to Authorize the Purchase of 1150 E. Mishawaka Ave. (Kelly’s Pub) 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – WDi Architecture, Inc. 1. Description: Engineering Services to Provide Public Bid Package for Drewry’s Brewery Cleanup, Phase II-Bottling House Demolition Project No. 119-031D 2. Amount: $151,980 3. Funding: PR-00031751 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Cinco de Mayo Festival a) Date/Times: May 4, 2024; 12:00 p.m. to 9:00 p.m. b) Location: Grace St. between Meade St. & S. Olive St., Huron St. between Meade St. & S. Olive St. c) Favorable Recommendations 2. Event: Living Station of the Cross a) Date/Times: March 29, 2024; 3:00 p.m. to 7:00 p.m. b) Location: Our Lady of Hungary Parish by W. Dubail St., Chapin St., W. Donald St., Kemble Ave. c) Favorable Recommendations 3. Event: South Bend Westside Memorial Day Parade a) Date/Times: May 27, 2024; 8:15 a.m. to 10:00 a.m. b) Location: Ford St. from Lombardy Dr. to Olive St. c) Favorable Recommendations 4. Event: Walk for Vascular Ehlers-Danlos Awareness a) Date/Times: May 25, 2024; 2:00 p.m. to 4:00 p.m. (Rain Date June 1st) b) Location: Rolling Closures Northside Blvd. & Sample St. c) Favorable Recommendations B. Licenses 1. Type: Public Parking Facility a) Applicant: LAZ Parking Midwest, LLC b) Location(s): 121 E. Wayne St., 109 W. Jefferson Blvd., 126 N. Main St. c) Favorable Recommendations 13. STREET/ALLEY VACATIONS A. Applicant: Danch, Harner & Associates 1. Location: First 360’ +/- Boland Dr. East of Portage Rd. 2. Purpose: Right-of-Way Vacation to Allow Portion of Land to be Adjoined with Adjacent Parcels 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria, Subject to Utility Easements 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51211 Fenwick Ct. – Water/Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION March 7, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 15. RATIFY BONDS A. Contractor Bonds 1. Ortiz Construction & Concrete Contractor Inc., Approved effective June 2, 2023 2. Douglas Dunnet Castle Rock Concrete, Released effective March 16, 2024 3. Eagle Home Service, Released effective March 22, 2024 4. Shamrock Development, Inc., Released effective February 15, 2024 B. Excavation Bonds 1. Premium Concrete Services, Inc., Approved effective February 26, 2024 2. Alpine Construction Inc., Released effective February 9, 2024 3. DMTM, Inc., Released effective January 15, 2024 4. P & S Concrete, LLC, Released effective March 26, 2024 C. Occupancy Bonds 1. Ortiz Construction & Concrete Contractor Inc., Approved effective June 2, 2023 2. Keps Technologies Inc dba ACD Net, Approved effective February 19, 2024 3. Denk & Roche Builders, Inc., Released effective February 22, 2024 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-73484, GBLN-74113 a) Date: 02/19/2024 b) Amount: $16,824.64 2. Claim No.: GBLN-73783 a) Date: 02/20/2024 b) Amount: $1,915,381.21 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.