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Home My WebLink About16-24 Q1 Additional Appropriations (Substitute) County-City Building � Phone 311 inside City limits 227 W Jefferson Blvd Suite,1200 N S0OTFI B , Em ail 311 Ccnsouthbendin.gov South Bend,IN 46601 OsS Website Southbendin.gov James Mueller,Mayor Jf U C7 -; PEACE �� 7 Filed in Clerk's Office le 1865 " MAR r :,. �v City o f South Bend 01 Z024 nl-a�o CifClefkBia,SocauIlthBentl, IN Department otAdm in istration &Finance Division ofHuman Resources March 7,2024 Sharon McBride,President City of South Bend Common Council 227 W.Jefferson Boulevard,4th Floor South Bend,Indiana 46601 RE: Q1 2024 Additional Appropriation Ordinance Dear President McBride, During the past several years, it has been the practice of the City of South Bend to request department heads,fiscal staff,and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2024,we plan to propose adjustments during four time periods—March, June, September and December. Based on our budget review,we are submitting the enclosed substitute additional appropriation ordinance for your consideration.This substitute reduces the total additional appropriation requested out of the General Fund(#101). I will present this Substitute bill to the Common Council at the appropriate committee and Council meetings. It is requested that this bill be filed for 2nd reading,public hearing and 3rd reading scheduled for March 11,2024. Thank you for your attention to this request. If you should have any questions,please feel to contact me at 574-235-9822. Regards, y ' r - n/1 Kyle Willis City Controller Filed in Clerk's Office MAR 0 7 2024 SUBSTITUTE BILL NO. 16-24 Bianca Tirado City Clerk, South Bend, IN ORDINANCE NO. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA,APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS FOR THE YEAR 2024 OF$337,792 FROM THE GENERAL FUND (#101),$670,996 FROM THE PARKS AND RECREATION FUND(#201), $456,000 FROM THE LAW ENFORCEMENT CONTINUING EDUCATION FUND (#220), $100,000 FROM THE LIABILITY INSURANCE FUND (#226),$150,000 FROM THE LOSS RECOVERY FUND (#227),$32,157 FROM THE COVID-19 RESPONSE FUND(#264), $360,500 FROM THE IT/INNOVATION/311 CALL CENTER FUND(#279),$1,500,000 FROM THE MORRIS PERFORMING ARTS CENTER CAPITAL FUND(#416),$123,500 FROM THE PARKING GARAGES FUND (601),$1,100,000 FROM THE WATER WORKS CAPITAL FUND (#622),AND$250,000 FROM THE SEWAGE WORKS OPERATIONS FUND(#641). STATEMENT OF PURPOSE AND INTENT By Ordinance No. 10971-23, passed on October 9,2023,the Common Council adopted the City's 2024 operating and capital budgets,which included expenditures for various City operations. It is now necessary to appropriate additional funds for operational and capital expenditures necessary for the City to affect the provision of services to its residents, which were not anticipated at the time the City budget was adopted. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. The following amounts are hereby appropriated in fiscal year 2024 and set apart within the following designated funds for expenditures as follows: Fund , Fund Name Amount 101 General Fund $317,792 201 Parks& Recreation $670,996 220 Law Enforcement Continuing Education $456,000 226 Liability Insurance $100,000 227 Loss Recovery $150,000 264 COVID-19 Response $32,157 279 IT/Innovation/311 Call Center $360,500 416 Morris Performing Arts Center Capital $1,500,000 601 Parking Garages $123,500 622 Water Works Capital $1,100,000 641 Sewage Works Operations $250,000 Total $5,060,945 Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval of the Mayor. Sharon McBride, Common Council President Attest: Bianca Tirado, City Clerk Presented by me to the Mayor of the City of South Bend. Indiana, on the day of , 2024 at o'clock_. m. Bianca Tirado, City Clerk Approved and signed by me on the day of , 2024 at o'clock . m. James Mueller, Mayor, City of South Bend. Indiana City of South Bend Indiana _ Q12024 Budget Adjustments-Additional Appropriations (increase or decrease in total fund expenditures) r Accounts Fund Department Division Account Budget Adjustment • Unanticipated Expenses 101-04-040-040-436001-- General Fund 1 Administration&finance ''General City Services&Charges-Repairs&Maint-Building R&M 91,820 Rationale: Smoke Alarms-Common Council Fire Prevention Program,and Office Cleaning for CCB 101-05-050-050-421000— General Fund Legal Department Legal Department Supplies-Office-Other Office Supplies 3,550 101-05-050-050-439005— General Fund Legal Department Legal Department Services&Charges-Other-Bank&Credit Card Fees 1,500 101-05-050-050-439003— General Fund Legal Department Legal Department Services&Charges-Other-Subscriptions 45,000 Rationale: New Clio Software,Creditcard fees,and parking ticket paper. 226-04-405-412-431016- Liability Insurance Administration&Finance Liability Insurance Services&Charges-Professional-EPA 100,000 Ql Add.Approp-Jones Petrie Rafrnski/Veritas Expenses Rationale: 279-07-071-071-431009-- IT/Innovation/311 Call Center Innovation&Technology Information Technology Services&Changes-Professional-Computer&Technology 300,000 279-07-071-071-436004-- IT/Innovation/311 Call Center Innovation&Technology Information Technology Services&Charges-Repairs&Maint-Computer Equip R&M 50,000 Rationale: Additional appropriations needed to cover budget I 101-04.040-040-439007— General Fund Administration&Finance General City Services&Charges-Other-Election Expense 77,955 Rationale: Additional Funds to cover 2023 Election Expenses 641-06.605-515-439001— Sewage Works Operations Public Works Wastewater Services&Charges-Other-Other Contractual Services 250,000 Rationale: For additional biosolids trucking,disposal and equip rental 101-02-020-020-431000— General Fund City Clerk's Office City Clerk's Office Services&Charges-Professional-Other Professional Svcs 15,000 Rationale: Ql Additional Approp.Catch upon back dated Minutes 1 279-07-070070-411205— IT/Innovation/311 Call Center Innovation&Technology 311 Call Center Personnel-Employee Benefits-Parking Allowance 10,500 Rationale: Ql Appropriation for Merge of 311/WW Parking Expenses 101-09-090-090-431000— General Fund Fire Department Five Department Services&Charges-Professional-Other Professional Svcs 75,000 Appropritation for Firefighters Cancer Screenings Total Unanticipated Expenses j'�1.0*325 Supported by Outside Revenue 220-08-080-08 5-4 4 500 1•- Law Enforcement Continuing Education Police Department Police Department Capital Outlay-Machinery&Equip-Police Equipment 250,000 220-08-080-085-439000-- Lan Enforcement Continuing Education Police Department Police Department Services&Charges-Other-Mist Charges&Svcs 10,000 220-08-080-085-422000-- l.aw Enforcement Continuing Education Police Department Police Department Supplies-Operating-Other Operating Supplies 196,000 I:.r ntm.11, Purchases reimbursed by grants(Federal and state) _ _ _ 601-11-240-462-435001— Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Utility Services-Electric 40,000 601-11-240-462-435004-- Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Utility Services-Water 4,500 601-11-240-462-435001— Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Utility Services-Electric 50,000 601-11-240-462-435009— Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Utility Services-Water 2,000 601-11-240-462-435001— Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Utility Services-Electric 23,000 601.11-240-462-435004- Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Utility Services-Water 4,000 Rationale: Utility expenses being reimbursed by LAZ Parking 416-11-220-292-443001-11READIGRANT-PROJ00000295 Morris Performing Arts Center Capital Venues Parks&Arts —Morris Performing Arts Center Capital Outlay-Buildings-Building Improvements 1,500,000 Rationale: Appropriate Morris Expansion Project READ'Grant Funds 201-11-206-273-449000-11AEPGRANT-PROJ00000298 Parks Sr Recreation Venues Parks&Arts Park Projects&Capital Capital Outlay-Impv Other Than Bldgs-Land Improvement 150,000 Rationale: Appropriate AEP Grant Money for MLK Dream Center 201-11-201-201-445000- I Parks&Recreation Venues Parks&Arts Park Maintenance Capital Outlay-Machinery&Equip-Motor Equipment 67,496 City of South Bend,Indiana Q12024 Budget Adjustments-Additional Appropriations (increase or decrease in total fund expenditures) I _ 11 :lcm ant= Fund —Department Division —Account Budget Adjustment Rationale: Central Services 2023 Auction Proceeds ^201-11-203-230.439300— Parks&Recreation Venues Parks&Arts Recreational Experiences _Services&Charges-Other-Grants&Subsidies 3,500 Rationale: Appropriate donations received for Dia de los Muentos events 227-10-101-120-439300.OPIOIDUNRESTR- Loss Recovery _Community Investment Community men Investt _Services&Charges-Other-Grants&Subsidies 50,000 227-10-101-120-439300-OPIOIDABATE- Loss Recovery Community Investment Community Investment Services&Charges-Other-Grants&Subsidies 100,000 Rationale: Budget appropriation to cover YSB Safe Station project — — 26410-101.120-439300—PROJ00000329 COVID-19 Response Community Investment Community Investment _Services&Charges-Other-Grants&Subsidies 32,157 Rationale: Appropriate Community Development Block Grant proceeds 101-11-206-273-436000--PROJ00000307 General Fund , Venues Parks&Arts Park Projects&Capital Services&Charges-Repairs&Maint-Other R&M 7,%7 Rationale: Appropriate funds reimbursed to the City for East Race Assessment and Repair I 201-11.205-243-433003-- _Parks&Recreation _Venues Parks&Arts Development&Promotion Services&Charges-Printing&Ad-Promotional 4.50,000 Rationale: Additional request$425K,for Fusion Fest&$25K for Vibes Fest. Total Supported by Outside Revenue 2,940,620 Capital Projects b22-06604-620-442007--PROJ00000451 Public Works Water Works Capital Outlay-Infrastructure-Mains 1,100,000 Rationale: For the water main replacement for ND to DTSB Trail — — — Rationale: _ __ Total Capital Project Costs 1,100,000 Grand Total 5,060,945