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Home My WebLink AboutAmendment No 1 to OEA - Walker Field Proj No. 123-058 – HWC Engineering, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 27, 2024 Mr. Josh Grabijas, P.E. HWC Engineering, Inc. 135 N. Pennsylvania St., Suite 2800 Indianapolis, IN 46204 J rg abijaskhwcen in�g com RE: Amendment No. 1 to Owner -Engineer Agreement Dear Mr. Grabijas: At its February 27, 2024 meeting, the Board of Public Works approved the above referenced amendment for design services for traffic calming and connectivity to Rum Village at Walker Field Park, Project No. 123-058 in the amount of $212,500 with a new adjusted total of $304,000. Enclosed please find the original of the amendment for your signature. Please sign and return the original amendment to lhensleyksouthbendin.gov. Please retain a copy for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou This is EXHIBIT K, consisting of 4 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated September 12, 2023. AMENDMENT TO OWNER -ENGINEER AGREEMENT Amendment No. 1 1. Background Data: a. Effective Date of Owner -Engineer Agreement: February 27th, 2024 b. Owner: Board of Public Works. Citv of South Bend C. Engineer: HWC Engineering, Inc. d. Project: Walker Field Restroom Connectivity 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: 1) Construction Documents a) HWC will develop final construction documents for the project based on the approved 30% Schematic Design plans. This work will include the following tasks: b) Final design and detailing of the streetscape and trail components. c) Development of plan sheets, detail sheets, and supplementary information. Progress plans will be provided to the CLIENT in digital PDF format for review according to the following completion milestones. d) 60% complete plans to include preliminary plan sheet development of the cover sheet, site plan with details, grading plan, landscape plan, site amenity details, park pedestrian wayfinding signage and vehicular wayfinding, erosion control plan, plan and profile for street and site grading plan for the hillside trail work. e) 90% complete plans to include draft final plans and details, draft contract documents, and draft technical specifications. f) Final landscape plan will include trees, shrubs, groundcover, grass and seed location, quantity, species type, and installation details. g) Final site amenities details will include site furniture (bike racks, trash receptacles, and benches), pedestrian hardscape areas, steps and retaining walls, and handrails. h) 100% plans to include all materials in final form ready for bid advertisement. i) HWC will prepare one (1) project manual consisting of instructions to bidders, contract documents and technical specifications. j) HWC will provide opinions of probable construction cost at all completion milestones. k) HWC will prepare the Construction Stormwater Regional General Permit for review and approval. Page 1 (Exhibit K — (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 1) 14WC will facilitate the following CLIENT meetings as outlined below: m) Design Meeting No. 1: 60% Plan Review (in -person) n) Design Meeting No.2: 90% Plan Review (in -person) o) Design Meeting No.3: 100% Plan Review/Bid Prep (virtual call) 2) Utility Coordination a) HWC will provide utility coordination services for the proposed site improvements with public utility services 3) Bidding a) HWC will provide the following services to assist the CLIENT with one (1) project letting and award: b) Prepare and submit one (1) notice to bidders for CLIENT publication. c) Distribute plans and specifications to bidders. d) Respond to bidder questions during the bid phase. e) Issue addenda to clarify or modify the bidding documents. f) Attend and facilitate one (1) pre -bid conference. g) Review submitted bids for conformance to project documents. Submit a summary of this review to the CLIENT. h) Prepare a tabulation of bids received. i) Assist the CLIENT in evaluating bids or proposals and in assembling and awarding contracts for the project. 4) Construction Administration a) HWC will provide construction administration services as follows: b) Facilitate and one (1) pre -construction conference. c) Review shop drawings and submittals. d) Review requests for change orders. e) Review requests for information from the contractor. f) Attend up to (4) construction progress meetings/site visits. g) Attend (1) landscape review meeting and (1) warranty walk to review the landscape material in the spring season following installation. h) Attend one (1) pre -final project walk through. i) Develop a punch list based on outstanding issues identified at the project walk through. j) Review contractor's applications for payment. 5) Notations, Exceptions, and Assumptions a) Lighting design and electrical engineering are excluded from the scope of work. b) Design and engineering for the resurfacing of Rum Village Park Road is excluded. c) The renovation of Walker Field Pavilion will be done by others. Only sidewalk connection to the facility will be included in this scope of work. d) Geotechnical work is excluded, but if deemed necessary can be provided for an additional fee. e) Irrigation design and detailing is not included. b. the Agreement if is aeeor-danee with and. ladmei#s, fly any, modified as Page 2 (Exhibit K — (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. • d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: • Construction Documents - $168,500.00 • Utility Coordination - $7,000.00 Bidding - $8,500.00 Construction Administration - $28,500.00 e. The schedule for rendering services is modified as follows: • Anticipated Notice to Proceed — February 1, 2024 • 60% Plan Production/Review Meeting — March 2024 • 90% Plan production/Review Meeting — April 2024 • 100% Plan Submittal/Bidding — May 2024 • Bid Award/Construction Begins — June 2024 • Substantial Completion — December 1, 2024 • Final Completion — January 1, 2025 5. Agreement Summary (Reference only) a. Original Agreement amount: $91,500.00 b. Net change for prior amendments: $0 c. This amendment amount: $212,500.00 d. Adjusted Agreement amount: $304 000.00 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Page 3 (Exhibit K — (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is February 27, 2024 OWNER: ENGINEER: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS vj�a Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member By: Joseph R. Molnar, Vice President �— Title: Brian Micou, Member ��Y_ Date Signed: Attest: Theresa M. Heffner, Clerk Date: February 27, 2024 Page 4 (Exhibit K — (Amendment to Owner -Engineer Agreement) — Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 02/22/2024 Name: Patrick Sherman Department of Public Works — Engineering Division BPW Date: 02/27/2024 Phone Extension: 5601 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Michael Schmidt Purchasing ❑ Mickey Low Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ® Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information HWC En6neeriniz Inc. ❑ Yes[:] If Yes, Approved by Purchasing ® No MBE ❑ WBE Completed E-Verify Form Attached Yes ❑ No Walker Field Connectivity 123-058 PO# 26221 456-10-101-121-444000--PROJ00000455 $212.500.00 EJCDC Contract N/A Design Services for traffic calming and connectivity to Rum Village at Walker Field Park. For Change Orders Only Amount of ❑ Increase ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: