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Home My WebLink AboutOpening of Bids - Wastewater CNG Compressor Upgrade Proj No. 119-109R - Koontz-Wagner•I1i: - CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project Name CNG Compressor Upgrade Project No. 119-109R For Bids Due February 27, 2024 From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. X Proper bid security included. The bidder has the option of providing either a Certified Check or Bid Bond. X Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments X with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and Certification of use of United States Steel Products or Foundry Products. Proof of M/WBE Utilization Plans [MBE-1.0 and WBE-1.0]. Also provide Evidence of Good Faith Efforts Forms [MBE-2.0 and WBE-2.0] and M/WBE Contacted Forms [MBE-2.1 and X WBE-2.1]. X Acknowledge Receipt of 1 Addendum(s) included with the bid. X All required additional information is included with the bid. X Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. X This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. Bidder: KW Services, LLC By Authorized Signature: Print Name & 1 CNG Compressor Upgrade Project No. 119-109R Date: 2/27/2024 Contractor's Bid for Public Works - 1 Version 07/19/2023 Date: Address: CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name CNG Compressor Upgrade Project No. For Bids Due 119-109R February 27, 2024 PART (Must be completed for all bids. Please type or print) 2/27/2024 Bidder (Firm): KW Services, LLC 3801 Voorde Drive, Suite B City/State/Zip: South Bend, IN 46628 Telephone Number: (574 ) 232-2051 Agent of Bidder (if Applicable): N/A Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: CNG Compressor Upgrade the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Greeley and Hansen and dated 2/2/2024 for the sum of (enter the Total Bid as shown on the Proposal) One Million Five Hundred Forty Five Thousand & 00/100 (Enter sum of Total Base Bid plus Alternates shown on Proposal) ($ 1,545,000.00 ) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of gnu Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall b ow o ep ra attachme / Anthon J loneyignature (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this day of Subject to the following conditions: BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member 20 Joseph R. Molnar, Vice President Jordan V. Gathers, Member Attest: Theresa Heffner, Clerk CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 2 Version 07/19/2023 PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1. Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 3 Version 07/19/2023 qVV16"OONTZ-WAGNER POWER • PERFORMANCE • PROGRESS Part II Section 1 Experience Questionnaire Projects Completed for the period of one (1) year prior to date of bid: Gephart Electric — Four Winds Casino Phase II ERMCO-/Goshen Hospital Towers Cleveland Cliffs — Maintenance Contract Doyon — Armory Updates — USACE Armory Vault South Bend SBN Skywest — Install Misc. Recepts in Avionics 2. List of Public Works Projects Currently in Process Performance Services - Elkhart County Courthouse, Goshen, Indiana SBN Install ALCMS and Electrical Vault Improvements Gibson Lewis — SBN Passenger Boarding Bridges 4 & 8 and Terminal Mod Project New Lodge and Site Improvements for Potato Creek State Park 3. Information on Failure to Complete Work Awarded We have completed all work awarded. 4. References F.A. Wilhelm Construction, Jeff Litko, 317-359-5411 Ziolkowski Construction, Adam Bradley, 574-287-1811 Performance Services, Glen Smith, 888-390-2700 Gephart Electric, Drew Herman, 218-831-5006 ERMCO, Mike Summers, 317-780-2923 1001 Commerce Pkwy S Dr A 3801 Voorde Dr, Ste B 5330 Distribution Dr 1864 N McCullough St Greenwood, IN 46143 South Bend, IN 46628 Fort Wayne, IN 46825 Lima, OH 45801 317-884-0010 800-345-2051 260-484-0313 419-228-1325 www.koontzwagnerservices.com VWVxr,ONTZ-WAGNER POWER • PERFORMANCE • PROGRESS Section II Plan and Equipment Questionnaire 1. We will provide a schedule to be completed 365 days from contract award. We will provide lead times on all pretendant materials. We will coordinate all subcontractors into our schedule. We anticipate 2-3 electricals on and off as necessary until the competition of the project. 2. Are the subs are as follows: EJ White 1011 South Michigan Street South Bend, Indiana 46601 (Low-pressure Piping) EJ White is a mechanical contractor that has been in business since 1925. Brown and Brown Contractors Inc. 124 South Elkhart Street Wakarusa Indiana 46573 (Concrete work) Brown and Brown is a construction company that has been in business since 1939. Three Sons Landscaping PO Box 690 New Carlisle IN 46552 (Seeding) Koontz Wagner Services 3801 Voorde Drive South Bend Indiana 46628 (Electrical) Three Sons Landscaping is a landscaping contractor that has been in business for 20+ years. They provide hadscaping, landscaping, maintenance, and irrigation. Ozinga Energy 2255 South Lumber Street Chicago Illinois 60616 (High-pressure work) Ozinga Energy is proud member of multiple natural gas associations, including ANGA, Chicago Area Clean Cities, CNG Now, Illinois Green Fleets, NGVAmerica, South Shore Clean Cities and US Department of Energy. 3. We will perform all work with our subcontractors. 4. The equipment provided for this project is a mini excavator for excavation and a bobcat. 5. All materials that are provided were quoted and verified through Tradeservices. Materials and quotes will expire in 30 days from submission of proposal. 1001 Commerce Pkwy S Dr A 3801 Voorde Dr, Ste B 5330 Distribution Dr Greenwood, IN 46143 South Bend, IN 46628 Fort Wayne, IN 46825 317-884-0010 800-345-2051 260-484-0313 1864 N McCullough St Lima, OH 45801 419-228-1325 www.koontzwagnerservices.com KOONTZ-WAGNER POWER • PERFORMANCE • PROGRESS 27 February 2024 City of South Bend Wastewater Treatment Plant South Bend, IN RE: SBWWTP CNG Compressor Replacement TO WHOM IT MAY CONCERN: Attached please find our internal financial statements for year ending 2023. Our audited financials are not yet complete and ready for distribution. KW Services, LLC d/b/a Koontz Wagner Services is wholly owned by MidAm Building Solutions, LLC. For further questions and requests, please contact Kim Wagley at kwaglev@kwservices.com. Sincerely, Kimberley L. Wagley Controller 1001 Commerce Pkwy S Dr A 3801 Voorde Dr, Ste B 5330 Distribution Dr Greenwood, IN 46143 South Bend, IN 46628 Fort Wayne, IN 46825 317-884-0010 800-345-2051 260-484-0313 1864 N McCullough St Lima, OH 45801 419-228-1325 www.koontzwagnerservices.com When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 4 Version 07/19/2023 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 5 Version 07/19/2023 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 27 day of Feb. 2024 Subscribed and sworn to before me this 27 My Commission Expires July 26,2031 County of Residence BETTY S SCOTTMy Commission Expires 26, 2031ommissionNumber EAL July NP0750390 Fulton County KW Services, LLC r41BFiOr,,,,-- ctSignat4Rid r or Its Agent Anthony J. Maloney III Printed Name and Title .day of February , 20 24 Notary Public Fulton CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 6 Version 07/19/2023 BID/PROPOSAL CITY OF SOUTH BEND Project Name: CNG Compressor Upgrade Project Number: For Bids Due: Contractor Name: BASE BID 119-109 February 27, 2024 KW Services, LLC Item No. Description Quantity Unit Unit Price Total Amount CNG Compressor Upgrade 1 (See Specification 01 29 50 for Lump Sum 1 Lump Sum $1,445,000 detailed description) 2 Owner Directed Spare Parts Lump Sum 1 Lump Sum $100,000 Allowance BASE BID TOTAL $1,545,000.00 ALTERNATE #1 Item No. Description Quantity Unit Unit Price Total Amount 1 Existing CNG Hose Replacement and 22 1 $3,472.22 $78,388.84 Spares ALTERNATE #1 TOTAL $78,388.84 Bidder (Firm): KW Services, LLC Address: 3801 Voorde Drive, Suite B City/State/Zip: South Bend, IN 46628 Telephone Number: (574 ) 232-2051 By(: Oaney ature) Anthony J- III (Printed Name of Person Signing) CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 7 Version 07/19/2023 \G� CITY OF SOUTH BEND 1/\ MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 `\ ' MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 119-109R Project Name: CNG Compressor Upgrade Bidder: KW Services, LLC Total Bid Amount: $1 ,545,000.00 MBE Goal:.44% Page 1 of 1 Name &Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal EM Service 678 Front Street Suite 365 GFand Rapids, Laura Hopson 800-655-5053 Miscellaneous Electrical Materials $27,810.00 1.8% 49504 Submitted by: Anthony J. Maloney III Print Name Signature ***Goals should be calculated based on the Base Bid only.*** CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 8 Version 07/19/2023 2/27/2024 Date CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 119-109R Project Name: CNG Compressor Upgrade Bidder: KW Services, LLC Total Bid Amount: $1,545,000.00 WBE Goal: 1.61 % Page 1 of 1 Name &Address of WBE Primary Contact Person (Name Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Bid/Proposal EM Service 678 Front Street Suite 365 Grand Rapids, Ml Laura Hopson 800-655-5053 Miscellaneous Electrical Materials $33,990.00 2.2% 49504 Submitted by: Anthony J. Maloney I II 1 Print Name ignature ***Goals should be calculated base on the Base Bid only. CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 9 Version 07/19/2023 2/27/2024 Date CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN I, ;.,. -� FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: 119-109R Date: 2/27/2024 Project Name: CNG Compressor Upgrade Bidder: KW Services, LLC Contact Person: Kevin Waldschmidt Telephone: 574-232-2051 Address: 3801 Voorde Drive, Suite B City: South Bend State: IN zip: 46628 Email: kwaldschmidt@kwservices.com To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: htt ://www.in. ov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Y Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be Y performed by MWBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available Y means the interest of all MBEs in the scopes of work of the contract. Y I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform MBEs of contracting and subcontracting opportunities. affirm that I advertised in general circulation and/or trade association publications Y concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner Y reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MBEs to participate effectively. Y I affirm that I followed up on initial solicitations with interested MBEs. I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs Y with adequate information about the plans, specifications and other requirements of the subcontract. Y I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 10 Version 07/19/2023 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Y I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. Y I affirm that I did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 11 Version 07/19/2023 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MWBE participation. Project Number: 119-109R Date: 2/27/2024 Project Name: CNG Compressor Upgrade Bidder: KW Services, LLC Contact Person: Kevin Waldschmidt Telephone: 574-232-2051 Address: 3801 Voorde Drive, Suite B City: South Bend State- IN Zip: 46628 Email: kwaidschmidt@kwservices.com To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: htt ://www.in. ov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise y Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). Y I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate WBE participation. y I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. Y I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications Y concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. affirm that I performed any and all necessary steps to provide written notices in a manner Y reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. Y I affirm that I followed up on initial solicitations with interested WBEs. Y I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs with adequate information about the plans, specifications and other requirements of the subcontract. CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 12 Version 07/19/2023 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS Y I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. I affirm that I have made good faith efforts to assist interested WBEs in obtaining Y necessary equipment, supplies, materials, or related assistances or services, where appropriate. EI affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MWBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works -13 Version 07/19/2023 CITY OF SOUTH BEND r MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 1 6 MBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. Attach additional pages if necessary. PAGE I OF Project Number: 119-109R MBE Participation Goal .44% Project Name: CNG Compressor Upgrade Sery[ces L-ram Vice President & GM 2/27/2024 (Title) (Date) MBE Firm `-BEM Services Owner or Contact at MBE Firm Laura Hopson Telephone:800-655-5053 Fax: Email: Ihopson@emservicesllc.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Miscellaneous Electrical Materials RESULTS OF CONTACT WITH THE MBE FIRM: Committed to purchase materials from EM Services to meet the MBE goal of .44% MBE Firm Owner or Contact at MBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 14 Version 07/19/2023 OI. G Obi CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 �y WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. Attach additional pages if necessa PAGE OF 1 Project Number: 119-109R WBE Participation Goal 1.61 % Project Name: Bid r: By: gnature) CNG Compressor Upgrade WBE Firm EM Services Vice President & GM 2/27/2024 Owner or Contact at WBE Firm Laura Hopson Telephone:800-655-5053 Fax: Email: Ihopson@emserviceslic.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Purchase of Miscellaneous Electrical Materials RESULTS OF CONTACT WITH THE WBE FIRM: Committed to purchase materials for project that will meet the 1.61 % WBE goal. WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 15 Version 07/19/2023 Document A310 TM - 2010 Conforms with The American Institute of Architects AIA Document 310 Bid Bond CONTRACTOR: /'b'inrie, legaJ.rlalrasandrrddi�e.w�) KW Services, LLC 3801 Voorde Drive, Suite B South Bend, IN 46628 OWNER: (,Vamc. legal slalris and address) City of South Bend 125 South Lafayette Boulevard South Bend, IN SURETY: (,'cafe, legrrl.ti7uttrs mid priiicilzrrl place (flnoirrea) SiriusPoint America Insurance Company P.O. Box 3646 Omaha, NE 68103 Mailing Address for Notices P.O. Box 3646 Omaha, NE 68103 BOND AMOUNT: $ Five Percent Of The Total Amount Bid (5%) PROJECT: (,Fame, location or address. and Project m n ber, ijainj CNG Compressor Upgrade: Project No. 119-109R This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. The Contractor and Surcty are bound to the Owner in the amount set forth above• for the payment of which the Contractor and Surety bind themselves, their licirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond arc such that if file Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such line period as mar• be agreed to by the Oitiner and Contractor, and the Contractor either (1) enters into a contract with the Olrnncr in accordance with the tennis of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and othernise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof. or (2) pars to the Owner the difference, not to exceed the aniount of this Bond, between the amount specified in said bid and such larger aniount for which the Owner may in good faith contract with another Party to perfiinn the work covered by said bid, then this obligation shall be null and void, othenvise to remain in full force and efl'ecl. The Surely hereby iraives any notice Oran agreement between the Owner and Contractor to extend the tine in which the Ownerma-r-accept the bid. *aiverol'nolice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time fiir acceptance ol'bids specified in the bid documents, and the 0%%iier and Contractor shall obtain tine Surelys consent fiir an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the Tenn Contractor in this Bond shall be deemed to be Subcontractor and the tcrni Owner shall be deemed to be Contractor. When this Bond has been lirmislied to comply with a statutory or other legal requirement in the location of the Project any provision in this Bond conflicting uilh said statutory or legal requirement shall be deemed deleted herclron and provisions conforming to such stalutor• or other legal requirement shall be deenied incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Si_ncd and scaled this 27th day of February, 2024 h W1_ iW1 I -8—fFigm— 1-6-0 (Witnay.v)Andreah Moran S-0054/AS 8t10 KW Services, LLC cipal) (seal) SiriusPoint America Insurance Company � /Y/ ---\ i1KIWYQLL Stra o, Attorney -in -Fact AMENJOl 0323 POWER OF ATTORNEY SIRIUSPOINT AMERICA INSURANCE COMPANY NEW YORK VCNOW ALL MEN. BY THESE PRESENTS: That SiriusPoint America Insurance Company, a New York corporation, having its principal office in the City of New York, pursuant to the following Resolution, which was adopted by the Board of Direclors of the Company, to wit: RESOLVED, that the President, Senior Vice President, Chief Financial Officer, Secretary or Assistant Secretary is hereby authorized to execute Powers of Atlomey appointing as allomeys-in-fact selected employees of certain surety companies who shall have the power for and on behalf of the Company to execute and affix the seal of the Company to surety contracts as co -surety. Does hereby nominate, constitute and appoint: Marisol Majica, Jaclyn Thomas, Krystal L. Stravato, Mariya Leonidov Its rune and lawful attorney -in -fact, to nuke, execute, seal and deliver for and on its behalf, and as its act and deed; any and all bonds, contracts, agreements of indemnity, and other undertakings in suretyship (NOT INCLUDING bonds without a fixed penalty or financial guarantee bonds) and to bind the Company thereby as fully and to the same extent as if same were signed by the duty authorized officers of the Company, provided, however, that the penal sum of any one such instrument executed hereunder shall not exceed the sum of.. S50,000,000 single bond limit All acts of said attorneys -in -fact pursuant to the authorities herein given are hereby ratified and confirmed. The executive officers listed above in the Resolution may fmm lime to time and at any time remove any such appointee and revoke the power given to him or her. The execution of such bands or undertakings in pursuance of these presents, within one year of the dale of issue of these presents, shall be binding upon said Company, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the Company at its office in New York, New York, in their ownproper persons. IN R'ITNESS WHEREOF, SiriusPoint America Laurance Company has caused its corporate seal to be hereunto affixed, and these presents to be signed by its Secretary this 171 h day of Au gust in the year 2023. Sralc of Ncw Jersey ) ) ss. County of MonmoulA SiriusPoint America Imo Company By: — .P Melissa f. Ralph Sccrcwry On this 17" day of August 2023, before me, a Notary Public of the State of New Jersey in and for the County of Monmouth duly commissioned and qualified, came Melissa J. Ralph, Secretary, ofSiriusPoint America Insurance Company, to me personally known to be the individual and officer described in, and who executed the preceding instrument, and acknowledged the execution of the same, and, being by me duly sworn, deposcth and with, that she is the officer of the Company aforesaid, and that the seal affixed to the preceding imtmment as the corporate seat or said Company, and the said corporate sell and her signature as officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Company, referred to in the preceding instrument, is now in force. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my official seal. T `1 [TN;AEJA E LEWIS-SCOTt n�PubNOTARY PUBLIC MyCo ionexpires TATE OF NEW JERSEYMISSION EXPIRES MARCH 31. 2028 Sate of New Jersey COMMISSION: #50208541 County of Monmouth 1, Melissa J. Ralph, Secretary, ofSiriwPoint America Insurance Company, a New York corporation, do hereby certify that the above and foregoing is a full, true correct copy of Power of Attorney, is still in face and effect and has not been revoked. IN WITNESS \1'HERF.OF, 1 have hereunto set my hand and affixed the seal of said Company this 27tb day of February, 2024 M tssa J. Ralph Sc�rclan 1316 COUNTI'-CIT1' BUILDING /� »; PRONE 574/ 235-9251 227 W.JrFFERSON BOULEVARD lUi �_�, FAt 574/235-9171 SOUTH BEND, INDIANA46601-1830 i :� 23-- <<rc{�,e : ,ram/ TDD 574! _>> >567 CITY OF SOUTEI BEND .TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: To: From Subject February 22, 2024 All Planholders Theresa Heffner, Clerk, Board of Public Works Addendum Number: 1 Project Name: WWTP CNG Compressor Upgrade Project No. 119-109R ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: 2/22/2024 This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Comp, Author Date: '10110V "k,C00NTZ_WAGNER PWER • PERFORMANCE • PROGRESS February 26, 2024 City of South Bend, Indiana Board of Public Works Re: CNG Compressor Upgrade Dear Gentlemen: Koontz Wagner Services is pleased to submit the following quotation for the electrical work on the aforementioned project. Scope of Work based on: 1. All Specified Divisions 2. Drawings: 1. Prepared by: Greeley and Hansen 2. Dated: January 2, 2024 3. Addendums: Addendum 1 is included. 4. Clarifications as noted below CLARIFICATIONS & INCLUSIONS: • All needed permits. • Threaded, schedule 40, low pressure gas pipe. • $5000 allowance for painting. • The specified $100,000 allowance will go towards the junction box and work needed for the change over of the existing service to the new service among any other issues that may arise. • Landscaping is limited to grading and re -seeding roughly 2,800 square feet. • Three filling station poles are figured in this quote. Our intent is to reuse the pole that the high-pressure gas line will tie into. • Controls for the new system are figured as designed by Ozinga Energy and may not be the same as shown on bid drawings. • Proposal is valid for 30 days. • All work to be performed during normal business hours • All material is based on the electrical drawings. • Due to the uncertainties of the commodities market, priced quotes herein are those in effect to the expiration date of this proposal. 5330 Distribution Drive 3801 Voorde Drive 1864 N McCullough Street Fort Wayne, IN 46825 South Bend, IN 46628 Lima, OH 45801 260-484-0313 800-345-2051 419-228-1325 www.Koontz-Wagner.com v'10!111i� OONTZ-WAGNER POWER • PERFORMANCE • PROGRESS EXCLUSIONS: • Utility company charges, fees or deposits • Temporary power or lighting • Job overtime to meet accelerated construction schedule • BIM/CAD coordination drawings • Seismic requirements beyond normal installation methods • Indiana state sales tax Base bid for electrical as outlined in this proposal .............. ............. $ 1,545,000.00 Alternate#1........................... ................................................................. $ 78,388.84 Our price is based on a mutually acceptable contract. Upon acceptance, this proposal becomes part of the subcontract. Ron Dockery Director of Estimating KW Construction Services, LLC (Direct) 574-280-2535 (Cell) 574-993-7772 Rdockery@kwservices.com 5330 Distribution Drive 3801 Voorde Drive Fort Wayne, IN 46825 South Bend, IN 46628 260-484-0313 800-345-2051 1864 N McCullough Street Lima, OH 45801 419-228-1325 www. Ko o ntz-Wa g n e r. co m �U iF1 8 o1. J O a CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK CHECKLIST FOR BIDDERS Project Name CNG Compressor Upgrade Project No. 119-109R For Bids Due February 27, 2024 From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. X Proper bid security included. The bidder has the option of providing either a Certified Check or Bid Bond. X Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely executed. Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments X with Iran, Employment Eligibility Verification, Non -Discrimination Commitment, and Certification of use of United States Steel Products or Foundry Products. Proof of M/WBE Utilization Plans [MBE-1.0 and WBE-1.01. Also provide Evidence of Good Faith Efforts Forms [MBE-2.0 and WBE-2.0] and M/WBE Contacted Forms [MBE-2.1 and X WBE-2.1]. X Acknowledge Receipt of 1 Addendum(s) included with the bid. X All required additional information is included with the bid. X Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. X This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. Bidder: KW Services, LLC By Authorized Signature: Print Name & l Date: 2/27/2024 CNG Compressor Upgrade Project No. 119-109R Contractor's Bid for Public Works - 1 Version 07/19/2023 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 02-20-2024 Name: Jacob M. Klosinski Department of Public Works — Engineering Division BPW Date: 02-27-2024 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney ® Attorney Name Michael Schmidt Purchasing ® Mickey Low / Ron O'Connor Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ® Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information ❑ Yes❑ If Yes, Approved by Purchasing ❑ No ❑ WBE Completed E-Verify Form Attached ❑❑ Nos WWTP CNG Compressor Upgrade 119-109R / PROJ00000017 Sewage Works — Wastewater Capital PR-00027076 Engineering, Wastewater, Central Services and Solid Waste Divisions requests the Board of Public Works receive and open bids for the subject project at its 02/27/2024 Regular Board Meeting. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase % Decrease ( %) Increase % Decrease ( %)