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Home My WebLink AboutChange Order No 4 - North Water Treatment Plant Improvements Proj No. 119-011 - Bowen ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 13, 2024 Mr. Mitchell Stull Bowen Engineering Corporation 8802 N. Meridian St. Indianapolis, IN 46260 mstull@bowenengineering.com RE: Change Order No. 4 – North Water Treatment Plant Improvements Project No. 119-011 Dear Mr. Stull: At its February 13, 2024, meeting, the Board of Public Works approved the above referenced Change Order be increased by $107,501 with an additional two hundred ten (210) days, bringing the revised contract amount to $3,664,828 with a new completion date of April 12, 2024. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO. SUBJECT OF CHANGE ORDER: Schedule 80 PVC Pipe and Coupling Adapter to replace failing discharge head. The original contract sum $ Net change by previously authorized change orders $ The contract sum prior to this change order $ By this Change Order, the project amount is Increased Decreased $ The new contract sum including this change order $ This Change Order represents a total change of % Total change for entire project % Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time RECOMMENDED FOR APPROVAL CONTRACTOR PROJECT MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: Contractor Signature Printed Name and Title Elizabeth A. Maradik, President Company name Joseph R. Molnar, Vice President Address Gary A. Gilot, Member City, State, Zip Briana Micou, Member Murray L. Miller, Member 01/02/2024 119-011 North Water Treatment Plant Improvements 04/26/2022 4 3,582,800.00 X (25,473.00) 3,557,327.00 107,501.00 3,664,828.00 2.3 3.0 Substantial: 8/15/22, Final 9/15/2022 441 days Final completion: 04/12/2024 Mitchell Stull, Senior Project Engineer Bowen Engineering 8802 N Meridian St. Indianapolis, IN, 46260 210 days February 13, 2024 8802 North Meridian St. • Indianapolis, IN 46260 317.842.2616 phone • 317.841.4257 fax • BowenEngineering.com PAGE 1 OF 2 December 21, 2023 City of South Bend Attn: Rebecca Plantz 227 West Jefferson Boulevard South Bend, IN 46601-1830 RE: South Bend North Treatment Plant Improvements Bowen Project Number: 15 – 22 – 042 PCO-08 Vessel #3 thru #5 FW Header Replacement, Phase II Rebecca: Bowen Engineering (BEC) is pleased to submit this proposal for the Owner’s review and approval for the additional scope of work of replacing a portion of the 30” stainless steel fabricated pipe on the common finish water header at the North Station. Attached is a one-line sketch of the proposed piping replacement associated with this proposal. Pricing Option #1 — Schedule 80 PVC Pipe and JCM 303 Fabricated Flanged Coupling Adapter Lump Sum Cost: $ 107,501.00 Scope of Work: - Remove existing stainless steel fabricated pipe from 24” flange to 18” flanges on common finish water header on the second floor of the North Station. - Cut existing 18” vertical riser as needed to install new schedule 80 PVC piping. Use JCM Model #303 Fabricated Flange Coupling Adapter or equal to connect schedule 80 PVC piping to existing schedule 10 stainless steel piping. - Reuse existing hangers Clarifications: - No pressure testing has been included other than an in-service test. - No weld inspection / NDE Testing has been included. - One mobilization has been included. Additional mobilization if required will incur additional costs. - No overtime / premium time has been included. - Pipeline can be isolated for the duration required to complete the scope of work. - Plant personnel will be responsible for isolation of areas as required to complete the scope of work. - Additional contract time will be required. A revised completion date will be mutually agreed to. 8802 North Meridian St. • Indianapolis, IN 46260 • 317.842.2616 phone • 317.841.4257 fax • www.BowenEngineering.com PAGE 2 OF 2 Pricing Option #2 — Replace in kind stainless steel. Lump Sum Cost: $ 199,346.00 Scope of Work: - Remove existing stainless steel fabricated pipe from 24” flange to 18” flanges on common finish water header on the second floor of the North Station. - Cut existing 18” vertical riser as needed and install new 18” stub end. - Reuse existing hangers. - New piping to be 316L stainless steel, Heliarc welded, and argon purged. Clarifications: - No pressure testing has been included other than an in-service test. - No weld inspection / NDE Testing has been included. - One mobilization has been included. Additional mobilization if required will incur additional costs. - No overtime / premium time has been included. - Pipeline can be isolated for the duration required to complete the scope of work. - Plant personnel will be responsible for isolation of areas as required to complete the scope of work. - Zimmerman is a trusted contractor of the City of South Bend. Therefore, to reduce the cost of the proposal, BEC has eliminated supervision cost to oversee Zimmerman and will not be onsite. - Additional contract time will be required. A revised completion date will be mutually agreed to. Thank you for the opportunity, Mitchell Stull, Senior Project Engineer Mobile: 317-650-8313 | Email: mstull@bowenengineering.com City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number PO-0016353 Line Number 5 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$5,687.00 Reason Code (if changed)na Financial Dimensions (fund-dept- division-subdivision-main account)622-06-604-620-42005 Project Code (if applicable)PROJ-56 Description of change (include budget impact) Decrease in the contract as a net total of field orders and savings under the allowances and unit prices. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. Change Order Request Form - North WTP CO4 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/02/2024 Name Becca Plantz Department Public Works BPW Date 02/13/2024 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 4 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Bowen Engineering Corporation New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name North Water Treatment Plant Improvements Project Number 119-011 Funding Source River West TIF & Water Works Capital Account No. PO-16353 Amount Terms of Contract Purpose/Description Increasing the contract amount and extending the completion date in the contract to encompass field orders on the failing discharge head pipe. For Change Orders Only Amount of Increase Decrease $107,501.00 $ Previous Amount $ 3,557,327.00 Current Percent of Change: Increase Decrease 3.0% (%) New Amount $ 3,664,828.00 Total Percent of Change: Increase Decrease 2.3% (%) Time Extension Amount: 210 Days New Completion Date: Final: 04/12/2024