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Home My WebLink AboutChange Order No 27 - Michigan Street Repaving Proj No. 123-066 - INDOT INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Administrative Assistant Board of Public Works FROM: Scott Kreeger, Project Engineer SUBJECT: Project No. 123-066 Michigan Street Paving from S. Ireland to Chippewa Ave DATE: January 26, 2024 INDOT’s current US 31/20 Bridge Replacement project has allowed the City the opportunity to extend the project limits from south of the Ireland and Ironwood intersection instead to Chippewa Avenue. The City portion of the project was completed in November 2023, which resulted in an underrun of milling and intermediate HMA quantities. The attached INDOT change order document is listed as Change Order No. 27 as part of the overall INDOT project; however, this is the first and final change order for the City portion of the project. The over/underruns are included in the attached documents along with further justification for the quantities. Please call with your questions (9245). Contract No:B -40600 Change Order No.: 027 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: B -40600 Letting Date:11/17/2021 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Borggren, Kent Status:Draft Change Order Information Change Order No.: 027 EWA: N or Force Acct: N Date Generated: 01/09/2023 Date Approved: 00/00/0000 Reason Code: FINAL QUANTITY ADJUSTMENT Description: Over/Under CO for the City of South Bend Original Contract Amount $ 10,924,942.00 Current Change Order Amount $ -21,755.80 Percent: -0.199 % Total Previous Approved Changes $ 1,942,581.97 Percent: 17.781 % Total Change To-Date $ 1,920,826.17 Percent: 17.582 % Modified Contract Amount $ 12,845,768.17 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______ SS Days____________ SP Days Value $ _______________ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:B -40600 Change Order No.: 027 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______* ($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- ) (Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days) Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________ Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________ Scope/Design Recommendation Required? Y / N If Y, Referred to Project Manager(PM) __________________ Date to PM__________ Date Returned___________ Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________ If N,Resolution: Approved __________ Disapproved ___________ Resolved by_________________________ Date__________ LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________ FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________ * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer _________________________ Date _____________ Comments: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Contract No:B -40600 INDIANA Date:01/09/2024 Change Order No:027 Department of Transportation Page: 3 Contract: B -40600 Project: 1701538 - State:170153800ST4 Change Order Nbr: 027 Change Order Description: Over/Under CO for the City of South Bend Reason Code: FINAL QUANTITY ADJUSTMENT CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change 0209 1701538 0147 306-08038 SYS 8.300 -2576.000 C Amount:$ -21,380.80 Item Description:MILLING ASPHALT 4 IN Supplemental Description1: City of South Bend Supplemental Description2: 0210 1701538 0148 109-08440 DOL 1.000 25595.000 C Amount:$ 25,595.00 Item Description:QUALITY ADJUSTMENTS HMA Supplemental Description1: City of South Bend Supplemental Description2: 0212 1701538 0150 401-07404 TON 98.000 -265.000 C Amount:$ -25,970.00 Item Description:QC/QA-HMA 4 76 INTERMEDIATE 19.0 mm Supplemental Description1: City of South Bend Supplemental Description2: Total Value for Change Order 027 = $ -21,755.80 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation The original calculations for the asphalt milling were rough calculations. When the milling was field measured it amounted to 2576 Syds less than anticipated. Asphalt quantities were based on rough calculations and the amount of Intermediate was 265 Tons under the anticipated amount. The original amount of Quality Adjustment was placed at $1.00 to have the item available without creating a new change order once all of the testing was completed. After the testing was complete an additional $25,595.22 was due to the contractor based on results from INDOT Testing. General or Standard Change Order Explanation A contract time adjustment is not required for this change. Change Order Explanation for Specific Line Item **************************************************************************************************************************** It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor:____________________________________________ Signed By:_____________________________________________ Date:__________________________________________________ *************************************************************************************************************************** NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:B -40600 INDIANA Date:01/09/2024 Change Order No:027 Department of Transportation Page: 4 **************************************************************************************************************************** APPROVED FOR LOCAL PUBLIC AGENCY SUBMITTED FOR CONSIDERATION PE/S _________________________ **************************************************************************************************************************** APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status February 13, 2024 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 2/6/24 Name Scott Kreeger Department Public Works BPW Date 2/13/24 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 27 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Indiana Department of Transportation New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Michigan Street Repaving Project Number 123-066 (DFO Proj 420) PO-26258 Funding Source Southside Development TIF Account No. 430-10-102-121-442001 Amount Terms of Contract Purpose/Description _As part of the INDOT contract agreement for the mill & overlay of Michigan, the final change order processed through INDOT includes a deduct to the City’s portions. For Change Orders Only Amount of Increase Decrease $ ($ 21,755.80) Previous Amount $ 978,170.66 Current Percent of Change: Increase Decrease % ( %) New Amount $ 956,414.86 Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: