The URL can be used to link to this page

Home My WebLink AboutChange Order No 1 - LaSalle Park Improvements Proj No. 121-015 - HRP Construction1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 13, 2024 Mr. Matthew D. Cain HRP Construction, Inc. 5777 Cleveland Road South Bend, IN 46624 jeredb&hrpconstruction.com; cind vghrpconstruction.com RE: Change Order No. 1 — LaSalle Park Improvements — Project No. 121-015 Dear Mr. Cain: At its February 13, 2024 meeting, the Board of Public Works approved the above referenced Change Order be increased by $371,755.22 with an additional one hundred sixty-two (162) days, bringing the revised contract amount to $2,475,839.62 with a new completion date of June 7, 2024. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Patrick Sherman SUBJECT: LaSalle Park Improvements: Change Order #1 Project 121-015 DATE: 01 /08/2024 Greetings, Attached is Change Order #1 for the LaSalle Park Improvements project. There are a variety of improvements contained and detailed therein. The majority of the cost increase is due to EPA mandated work associated with the Park's Soil Management Plan that were originally thought to be not necessary. Following the award, Public Works was informed of the additional Soil Management Plan requirements on the project. Public Works sought and received additional funding through the RDC as well as VPA in order to cover the additional costs. The total change order is for $371,755.22, which is 17.67% of the original contract. Some additional costs were requested and rejected as not being approved by the inspection team. Thank you for your consideration, and please call with any questions. CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: 12/15/2023 PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO: SUBJECT OF CHANGE ORDER: 121-015 Lasalle Park Im 5/23/2023 1 PCR #2-Temp fencing per EPA PCR #3-Add geotextile fabric per EPA PCR #4-Haul spoils per EPA PCR #5-Import topsoil due to lead content in soil per EPA PCR #7-Hazwoper refresher training per EPA PCR #8-Replace deteriorated Tesco cabinet PCR #9-Add flagpole in front of Charles Black building PCR #10-Additional Sand PCR #12-Additional Aggregate PCR #14-Additional Trash Receptacles PCR #15-Asphalt Savings PCR #16-Court Refurbish Extension 162 days 6/7/2024 The original contract sum $ 2,104,084.40 Net change by previously authorized change orders $ 0.00 The contract sum prior to this change order $ 2,104,084.40 By this Change Order, the project amount is �X Increased Decreased $ 371,755.22 The new contract sum including this change order $ 2,475,839.62 This Change Order represents a total change of 17.67 % Total change for entire project 17.67 % Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time Matthew D. Cain, President Printed Name and Title HRP Construction Company Name 5777 Cleveland Road Address South Bend, IN 46628 City, State, Zip 12/28/2023 0 days 162 days 6/7/2024 RECOMMENDED FOR APPROVAL CO RUCTION MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS = Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Briana Micou, Member 4(//. Attest: Theresa M. Heffner, Clerk Date: February 13, 2024 Resolved I Resolved Pending Pending Days Ori inal C.O. Days C.O. Date Days Date NTP 8/1 /2023 Substantial Com letion 107 11/16/2023 162 4/26/2024 0 4/26/2024 Final Completion 149 12/28/2023 162 6/7/2024 0 6/7/2024 Change Order Form Time Added Amount Change Order Change Order Subject of Change Order View Final ? Resolved Resolved Resolved View -able [Days] Number Date Form? Amount Days Subjects Subjects Temp fencing per PCR #2-Temp $17,500.00 1 12/15/2023 Temp fencing per EPA yes $17,500.00 EPA fencing per EPA PCR #3-Add Add geotextile geotextile fabric $28,000.00 1 12/15/2023 Add geotextile fabric per EPA yes $28,000.00 fabric per EPA per EPA Haul spoils per PCR #4-Haul $98,878.50 1 12/15/2023 Haul spoils per EPA yes $98,878.50 EPA spoils per EPA PCR #5-Import Import topsoil due topsoil due to lead Import topsoil due to lead to lead content in content in soil per $49,440.00 1 12/15/2023 content in soil per EPA yes $49,440.00 soil per EPA EPA Hazwoper PCR #7-Hazwoper Hazwoper refresher training refresher training refresher training $21,500.00 1 12/15/2023 per EPA yes $21,500.00 per EPA per EPA Replace PCR #8-Replace Replace deteriorated Tesco deteriorated Tesco deteriorated Tesco $16,782.00 1 12/15/2023 cabinet yes $16,782.00 cabinet cabinet PCR #9-Add Add flagpole in flagpole in front of Add flagpole in front of front of Charies Charles Black $6,820.00 1 12/15/2023 Charles Black building yes $6,820.00 Black building building PCR #10-Additional $52,952.72 1 12/15/2023 Additional Sand yes $52,952,72 Additional Sand Sand PCR Additional #12-Additional $77,352.00 1 12/15/2023 Additional Aggregate yes $77,352.00 Aggregate Aggregate PCR Additional Trash #14-Additional $7,530.00 1 12/15/2023 Additional Trash Receptacles yes $7,530.00 Receptacles Trash Receptacles PCR #15-Asphalt -$5,000.00 1 12/15/2023 Asphalt Savings yes -$5,000.00 Asphalt Savings Savings PCR #16-Court Court Refurbish Refurbish Court Refurbish Extension Extension 162 Extension 162 162 1 12/15/2023 162 days 6/7/2024 yes 162 days 6/7/2024 days 6/7/2024 Final Type w/Resolved CO # w/Resloved Unforeseen 1 Unforeseen 1 Unforeseen 1 Unforeseen 1 Unforeseen 1 Unforeseen 1 Unforeseen 1 Unforeseen 1 Unforeseen 1 Other 1 Other 1 Other 1 Lasalle Park Improvement Project HRP Construction 12/19/2023 Change Order 1 CITY Unit Unit Price Ext Price Sand Full Unit Price 800 Tons $ 42.30 $ 337840.00 1 /2 of Unit Price 868.76 Tons $ 22.00 $ 19,112.72 Total Payment Proposed $ 52,952.72 #53 Aggregate Full Unit Price 620 Tons $ 120.00 $ 74,400.00 1 /2 of Unit Price 641.2 Tons $ 60.00 $ 387472.00 Total Payment Proposed $ 112,872.00 Fencing 1 LS $ 17,500.00 $ 17,500.00 Geotextile 7000 SY $ 4.00 $ 28,000.00 Haul off spoils 4515 CY $ 21.90 $ 98,878.50 Importing Topsoil 1200 CY $ 41.20 $ 49,440.00 Hazwoper Certification and Decontamination 1 LS $ 21,500.00 $ 21,500.00 New Load Center Cabinet 1 LS $ 16,782.00 $ 16,782.00 Flag Pole Base 1 LS $ 6,820.00 $ 6,820.00 Site Furnishing - Trash Receptacles 2 EA $ 3,765.00 $ 7,530.00 Deduct for Asphalt 1 LS $ (51000.00) $ (51000.00) IDeduct for 296 TONS Total Change Order 1 $ 407,275.22 1 296 Tons 120 $ 35,520.00 1 $ 371,755.22 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 02/06/2024 Name: Patrick Sherman Department of Public Works — Engineering Division BPW Date: 02/13/2024 Phone Extension: 5601 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Michael Schmidt Purchasing ❑ Mickey Low Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ® Chg. Order, No. 1 ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information HRP Construction ❑ Yes[:] If Yes, Approved by Purchasing ® No MBE ❑ WBE Completed E-Verify Form Attached Yes ❑ No LaSalle Park Improvements 121-015 PO #24048 $371,755.22 Public Bid N/A Change order for multiple cost increases primarily because of EPA mandated soil management plan on project site. For Change Orders Only Amount of ® Increase $ 371,755.22 ❑ Decrease ($ ) Previous Amount $ 2,104,084.40 Current Percent of Change New Amount Total Percent of Change; Time Extension Amount New Completion Date: Increase Decrease $ 2,475,839.62 Increase Decrease 162 Days 06/07/2024 17.67% 17.67%