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Home My WebLink AboutChange Order No 1 - East Race Sidewalk Repair Proj No. 117-130 - Milestone Contractors1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 13, 2024 Mr. Josh Burris Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&mile stonelp. com RE: Change Order No. 1 (Final) — East Race Sidewalk Repair Project No. 117-130 Dear Mr. Burris: At its February 13, 2024 meeting, the Board of Public Works approved the above referenced Change Order be increased by $27,073, bringing the revised contract amount to $98,743. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou uTH INTER -OFFICE MEMORANDUM r U\ DEPARTMENT OF PUBLIC WORKS x �4i5 k DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Final Change Order - Project No. 117-130 East Race Sidewalk Repairs DATE: 01 /30/2024 On December 17, 2020, the Board of Public Works awarded the subject quote to Milestone Contractors North in the amount of $71,670. The scope of work is to perform concrete repairs to address portions of sunken/uneven sidewalk along the East Race waterway, along with in - channel repairs to help stop leaking water from exiting the raceway and eroding the soil underneath the sidewalk. The Contractor needs a continuous three-week window to perform the work. To perform these repairs, the East Race waterway must be closed to all recreational users and the headgates raised and shut. Even with the raceway headgates shut, there is approximately 10-12 inches of water in the channel. High water levels on the St. Joseph River exacerbate the problem in springtime, eliminating that as a viable work window. The Venues, Parks and Arts revenue season on the raceway runs from April through September, eliminating the summer months as a viable work window. The remaining work window is late September through October, before temperatures fall to the point where quality concrete work is no longer feasible in Northern Indiana. Both the October 2021 and October 2022 work windows had conflicts with river rescue training operations (DNR, fire departments, etc.), which did not allow the Contractor the time needed to perform the work. These river rescue trainings were scheduled prior to contract award and were not able to be rescheduled. The work was able to be performed in September/October of 2023. The attached pages show the original prices and the final 2023 pricing. While the 37.77% cost increase is in excess of Indiana state code's 20% maximum, these increases are due to cost escalation rather than scope additions. Page 1 of 1 CITY OF SOUTH BEND, INDIANA �' DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER • 1855 DATE: 8/10/2023 PROJECT NO: 117-130 PROJECT NAME: East Race Sidewalk Repairs CONTRACT DATE: 12/17/2020 CHANGE ORDER NO: SUBJECT OF CHANGE ORDER: 1 PCR #1-COST INCREASE DUE TO 2 YEAR DELAY (CITY) The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR Contractor Signature $ 71,670.00 $ 0.00 $ 71,670.00 �X Increased Decreased $ 27,073.00 $ 98,743.00 37.77 % 37.77 % 1 /1 /2024 0 days 0 days 1 /1 /2024 RECOMMENDED FOR APPROVAL /1 A CON RUCTION MANAGER I / / L CITY OF SOUTH BEND DS h.. � (+��s G2r�ei�.I Jrnpa,•r'.++�-r�.�t1 'T Printed Name and Title BOARD OF PUBLIC WORKS Walsh & Kelly, Milestone Contractors North, Inc. CITY OF SOUTH BEND, INDIANA Company Name BOARD OF PUBLIC WORKS 24358 SR23 Address South Bend, IN 46614 City, State, Zip 1, Elizabeth A. Maradik, President 1-Mall, '.ice Gary A. Gilot, Member Murray L. Miller, Member ��t Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: February 13, 2024 QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME East Race Sidewalk Repair (Under Colfax) PROJECT NO. 117-130 QUOTES DUE November 24, 2020, before 9:00 a.m. local time Item No. Description Quantity Unit Unit Price Total Amount 1 Mobilization and Demobilization 1 LSUM 9,600.00 $9,600.00 2 Construction Engineering 1 LSUM 3,400.00 $3,400.00 3 Maintenance of Traffic 1 LSUM 3,100.00 $3,100.00 4 Clearing Right -of -Way 1 LSUM 7,785.00 $7,785.00 5 Temporary Erosion and Sediment Control 1 LSUM 1,900.00 $1,900.00 8 Sidewalk Remove 51 SYS 78.00 $3,978.00 10 4" Plain Concrete Sidewalk 51 SYS 182.00 $9,282.00 11 Deep Concrete Surface Repair 25 SF 173.00 $4,325.00 12 Shallow Concrete Surface Repair 25 SF 136.00 $3,400.00 13 Crack Repair 100 LF 155.00 $15,500.00 14 Joint Repair 50 LF 70.00 $3,500.00 15 4" Flap Valve, Repair 1 EACH 5,900.00 $5,900.00 Total Amount of Base Quote $71,670.00 Quote Alternate No. 1 Common Excavation 19 CYS 210.00 $3,9 7 Compac gate, No. 8 31 TON 140.00 $4,340.00 8 Sidewalk Remove 63 SYS 78.00 $4,914.00 9 Geotextile, Type 1A SYS 30.00 $3,420.00 10 4" Plain Concrete Sidewalk 63 S 182.00 $11,466.00 Total Amount of Quote Alternate No. 1 $28,130.00 Total Amount of Base Quote and Alternate No. 1 I -$7t"&4q-j Bidder(Firm): Address: City/State/Zip Telephone Number Fax Number: �r%%%J11100KE �� Cj L()RPORAIF .tee..® r s�6®®/AIDf AAF. 1140, ``ao Walsh & Kelly, Inc. 24358 SR 23 South Bend,IN 46614 574-288-4811 574-289-7174 - �- By: (Signature) Jo . Peisker, President (Printed Name of Person Signing) Item No 1 2 3 4 5 8 10 11 12 13 14 15 Milestone Contractors North, Inc. GRIFFITH 1700 E. Main St. Griffith, IN 46319 Phone: (219) 924-5900 Fax (219) 924-8768 SOUTH BEND 24358 SR 23 South Bend, IN 46614 Phone: (574) 2884811 Fax (574) 289-7174 DATE: Revised 8/10/23 City of South Bend East Race Sidewalk Repair (Under Colfax) BASE BID ONLY Description Quantity Unit Unit Price Extension Mobilization and Demobilization 1 LSUM 11,500.00 $11,500.00 Construction Engineering 1 LSUM 4,100.00 $4,100.00 Maintenance of Traffic 1 LSUM 3,300.00 $3,300.00 Clearing Right -of -Way 1 LSUM 7,900.00 $7,900.00 Temporary Erosion and Sediment Control 1 LSUM 2,100.00 $2,100.00 Sidewalk Remove 51 SYS 138.00 $7,038.00 4" Plain Concrete Sidewalk 51 SYS 330.00 $16,830.00 Deep Concrete Surface Repair 25 SF 188.00 $4,700.00 Shallow Concrete Surface Repair 25 SF 151.00 $3,775.00 Crack Repair 100 LF 170.00 $17,000.00 Joint Repair 50 LF 98.00 $4,900.00 4" Flap Valve, Repair 1 EACH 15,600.00 $15,600.00 BASE BID: $98,743.00 Please call if you have any questions. Thank You for your consideration. Ed Pilipow, P.E. 574-288-4811 office epilipow@milestonelp.com 574-274-5545 mobile BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 01/30/2024 Name Zach Hurst Department DPW BPW Date 02/13/2024 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ® Chg. Order, No. IIFI ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information Milestone Contractors North ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑❑ ❑ MBE Completed E-Verify Form Attached ❑ Yes No East Race Sidewalk Repair 117-130 River East DA TIF PO-0026737 Change: $27,073; Revised Amount: $98,743 This change order addresses cost increases incurred due to a two-vear delav it scheduling the work. For Chance Orders Onl Amount of ® Increase $ 27,073 ❑ Decrease ($ ) Previous Amount $ 71,670 Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Increase 37.77% Decrease ( %) $ 98,743 Increase 37.77% Decrease ( %1