HomeMy WebLinkAboutAward Quote - CSO 018 Security Fencing - Schuell Fence Co.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
February 13, 2024
Mr. Gabe Moore
Schuell Fence Co.
22377 Adams Rd.
South Bend, IN 46628
Gabe.moore@schuellfence.com
RE: Quotation Award – CSO 018 Security Fencing
Dear Mr. Moore:
At its February 13, 2024 meeting, the Board of Public Works awarded the above
referenced quotation to you in the amount of $7,949.78.
Please forward the following documents in one submittal by February 27, 2024 to my
attention for Board of Public Works approval at lhensley@southbendin.gov :
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 13th Day of February, 2024, by and between Schuell
Fence Co., (the “Contractor”), and the Board of Public Works (the "Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out in the
Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all
of which are set forth as a part of this Contract, for:
PROJECT NO.
DESCRIPTION: CSO 018 SECURITY FENCING
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $7,949.78
FUNDING:
The unit prices for this improvement were those prices as received and accepted by the Board on
the 6th Day of February, 2024.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS Schuell Fence Co.
President Member Printed Name
Member Member Signature
Member Attest: Clerk
February 13, 2024
Schuell Fence Company
22377 Adams Rd.
South Bend, Indiana 46628
574-272-9200
www.schuellfence.com
gabe.moore@schuellfence.com
Page 1PROPOSAL/CONTRACT
02/06/2024
Customer Information:Job Information:
CITY OF SOUTH BEND 7'FT-3B/R STYLE GALVANIZED CHAIN
227 W JEFFERSON LINK.
South Bend, In. 46601 ATTN: RICHARD RADCLIFF
rradclif@southbendin.gov PHONE: 574-344-8767
--
Notes:
MATERIALS AND LABOR TO INSTALL 100'FT OF
7'FT-3B/R STYLE CHAIN LINK FENCE. FOOTAGE
INCLUDES ONE(1)20'FT WIDE DOUBLE SWING
GATE.
MATERIALS ARE: 2" MESH X 9 GAUGE X 72"
TALL GALVANIZED BEFORE WEAVING (GBW) STEEL
KT CHAIN LINK FABRIC WITH (3) STRANDS OF
TOP BARBED WIRE FOR A TOTAL HEIGHT OF
7'FT. 4"O.D. X .160" WALL GATE POSTS.
2.875" O.D. X .160" WALL TERMINAL POSTS.
1.9" O.D. X .120" WALL LINE POSTS. 1.66"
O.D. X .085" WALL TOP RAIL. 7 GAUGE BOTTOM
TENSION WIRE. ALL PIPE IS GALVANIZED
STEEL. ALL POSTS ARE SET IN A MINIMUM 3'FT
DEEP CONCRETE FOOTER AND SPACED NO MORE
THAN 10'FT APART.
This proposal, when accepted by the Purchaser, becomes a contract,whether or not it has been invoiced unless other terms are specified.
upon the terms and conditions especially set forth herein. It may not A finance charge of 1 1/2% per month (or a minimum of $1.00), which
be modified, changed or rescinded in any manner except by written is an annual percentage rate of 18%, shall be applied to accounts
agreement of Schuell Fence and the Purchaser. It is contingent upon that are not paid within 10 days after completion of any work
delays due to strikes, fire, accidents and/or other causes beyond the invoiced except where other terms are specified. All materials will
control of the Seller.remain the property of Schuell Fence Company until all invoices
Schuell Fence Company agrees to guarantee above fence to be free pertaining to this job are paid in full. The customer agrees to pay
from defects in materials and workmanship for one year. WOOD FENCE all interest and any costs incurred in the collection of this debt.
WARRANTY DOES NOT COVER WARPING, CHIPPING, SHRINKAGE, OR CRACKING This Contract Proposal shall terminate 30 days from the date of
WHICH ARE NATURAL PROPERTIES OF WOOD.submission by Schuell Fence when not executed by the Purchaser.
The Purchaser is solely responsible for complying with any and all *Schuell Fence Company can obtain a permit if required by city or
zoning regulations and obtaining any *permits that may be required township upon request for an additional charge of $75.00 plus the
from the city, township, or county that they reside in. Schuell cost of the permit.
Fence Company will assist the customer, upon request, in determining
where the fence is to be erected, but under no circumstance does **SCHUELL FENCE COMPANY IS NOT RESPONSIBLE FOR ANY DAMAGE TO
Schuell Fence Company assume any responsibility concerning property EXISTING SPRINKLER LINES. REPAIR COSTS FOR BROKEN OR DAMAGED
lines or in any way guarantee their accuracy. If property pins SPRINKLER LINES WILL BE THE RESPONSIBILITY OF THE CUSTOMER.
cannot be located it is recommended that the customer have the
property surveyed by a licensed surveyor.
Schuell Fence Company will assume the responsibility for having
underground public utilities located and marked. However, Schuell
Fence Company assumes no responsibility for sprinkler lines, or any
other private buried lines or objects. The customer will assume all
liability for any damage caused by directing Schuell Fence Company to
dig within 24" (2'ft) of known utilities.
The final billing will be based on the actual footage of fencing
built and the work performed. Partial billing for materials
delivered to the job site and work completed may be sent at weekly
intervals. Adjustments for material used on this job and adjustments
for labor will be charged or credited at the currently established
rates. Additional charges for any extra work not covered in this
contract that was requested by the customer will also be added. All
proposals, including installation by the Seller, are made on the
condition that the entire work be completed without interruption by
the Purchaser. The full amount of this contract along with any
additional charges will become payable upon completion of all work
Approved & Accepted for Customer:
Contract Amount:7949.78$ Customer Date
Deposit Required:$ Accepted for Schuell Fence Company:
Balance Due:7949.78$
Gabriel Moore-Sales Representative Date
February 13, 2024
Hello ,
Please see attached Estimate for your approval and signature. Once approved, please sign the document by clicking the link
provided in the email.
Conditions:
Contract must be signed and a 50% deposit made. In some cases, the deposit may be waived in exchange for a signed
Purchase Order. This does not apply to residential customers.
Issuing a Purchase Order will be considered as Notice to Proceed and acceptance of all Terms and Conditions.
All dates are tentative and subject to change due to weather, underground utility locates and ETC...
Once contract is signed and materials are ordered, contract is not subject to cancellation due to date discrepancies as all
dates are tentative.
Milestone Fence takes care of obtaining all fencing permits. Generally, the price is figured into your estimate. If the cost
of permit is not figured into your estimate, the permit fee will be added to the final invoice.
Customer is responsible for getting property surveyed. If customer fails to get property surveyed, it is the customers
responsibility to stake out and sign off on the location of the fence lines. By signing, customer accepts the responsibility
for all costs incurred to have the fence materials moved due to conflict with the property lines.
Milestone Fence will call in all public underground utility locates prior to beginning the proposed work. It is required by
law to have all utility lines marked prior to digging of any type.
customer is responsible to inform Milestone Fence of any private utility lines that will not be located by a standard utility
locating company, including but not limited to, private electric, gas, cable/fiber optic, water/sewer, phone or septic. If
private utilities are present, a private locate must be done prior to starting work. If private locates need to be done, it will
be at the customers expense. If the customer declines to have private locates done, Milestone Fence will order a private
locate to be done and any fees and expenses associated with said locate will be added to the final invoice. If damage
occurs during the course of installation, the expense for repair will be borne by the customer only.
During the course of this job, any change or addition requested by the customer that is not part of the accepted proposal
but becomes part of the scope of work, will have a change order written and signed by the customer and a representative
of Milestone Fence. No additional materials or labor will be ordered until a signed change order is received. Additional
material and labor cost will be added to the final invoice.
Once contract is signed, customer is subject to a 25% restocking fee for materials in the event of cancellation for any
reason. All materials are special order.
Contract must be paid in full upon completion of work. All balances are considered delinquent after 30 days. (Unless
otherwise specified)
Customer understands there is no warranty on wood fence materials and all manufacturer warranties only cover
materials, not labor. It will be the customer's responsibility to cover labor warranty issues.
Terms:
Customer is to pay invoice in full at the time of completion unless otherwise specified in writing.
A finance charge of 1.5% per month, which is the annual percentage rate of 18%, will be applied to previous balance
due.
Document ID: 06FF6BFC-2793-4529-BEFB-47FB727F2A6E Page 1 of 4
Kelli Bro w ne
Milestone Fence LLC reserves the right to place a lien on the property if payment is delinquent.
Customer agrees he/she shall be liable for all court costs, attorney's fees and expenses incurred by Milestone Fence LLC
in the collection of any amount due it for work performed and materials supplied pursuant to this contract.
In the case payment is not made as specified, Milestone Fence LLC reserves the right to possess all materials used on this
job without recourse.
In the case that repossession of these materials occurs, customer agrees that he/she is responsible for all labor costs and
fees associated with said repossession.
Repossession fees will be billed separately and are subject to the same Terms and Conditions.
Thanks,
Chris Loftus
By signing below, I agree to the above Terms and Conditions
Signature:
Document ID: 06FF6BFC-2793-4529-BEFB-47FB727F2A6E Page 2 of 4
Document ID: F136EE0B-1070-4892-87D2-E4F08A13E8CC Page 1 of 2
Milestone Fence LLC
3723 N. Home St.
Mishawaka, IN 46545
(574) 259-3101
Sales Representative
Chris Loftus
Chris@milestonefence.com
CITY OF SOUTH BEND WATER WORKS
Job # - INSTALLATION OF FENCE
(574) 235-9484
RRADCLIF@SOUTHBENDIN.GOV
IN
Your estimated installation date is APPROXIMATELY ___4-6___ weeks from the date your
deposit/signed contract/PO is received. Many factors are taken into consideration when scheduling and
natural causes may affect your estimated installation date.
This estimate is not guaranteed. The price provided in the estimate is an
approximation of the project requirements as described by the client. The
actual cost may change after all the project elements have been negotiated and
finalized.
will be notified of any such changes in cost in advance. This estimate remains valid
for THIRTY (30) days.
Utility locates will be requested by Milestone Fence LLC and must be completed
before installation.
The Salesperson will finalize all project elements including materials,
measurements, placement, and job site analysis. The Salesperson will then provide
you with a final Quote and Contract. Final Quotes are valid for thirty (30) days.
O P I N I O N O F C O N S T R U C T I O N C O S T S
Opinion of Construction Costs
Costs Estimate
***NO MOW STRIP, SURVEY(S), GROUNDING, TAX, PRIVATE LOCATES, HYDROVACING, CORE DRILLING OR STAMPED
SUBMITTALS INCLUDED IN BID.***
Price Increases. SUPPLIER may, at any time during the term of this Agreement, increase the prices of the Product by providing BUYER
with written notice. Written notice will be sent to you via email and the added cost for the materials will be added to your final invoice.
ALL QUOTED PRICES ASSUME CASH PAYMENT. Our credit card processor has instituted a 3.49% fee to cover the increasing costs of
accepting card payments.
E S T I M A T E D E T A I L S
LOT AT THE CORNER OF SAMPLE STREET AND LINCOLNWAY WEST
CUSTOMER IS RESPONSIBLE FOR CLEARING OF ANY OBSTACLES FROM FENCE LINE SUCH AS TREES, STUMPS, SHRUBS,
ETC., AND FOR ANY PRIVATE LOCATING NOT COVERED BY NORMAL UTILITY LOCATE SERVICES, PRIOR TO WORK
BEGINNING.
All poisonous vines (poison ivy, poison oak, etc...) must be removed from the existing fence and all surrounding areas before installation. If we arrive to install and they have not been
removed, your project will be on hold until they have been removed and you notify the office that the property is ready.
Estimate #2040
Date 2/1/2024
Description Unit of Measure Amount
BASE BID - TO ENCLOSE EQUIPMENT - 7’ TALL CHAIN LINK FENCE WITH
THREE STRAND BARB AND RAZOR WIRE. - 3” x 11’ TERMINAL POSTS, 4” x 11’ GATE POSTS, 2 ½” x 10’
LINE POSTS, AND 1 ⅝” TOP RAIL. - TWO SETS OF 10’ x 7’ WIDE DOUBLE GATES (TWO 5’ WINGS
PER DOUBLE GATE) GATES WILL HAVE WELDED FRAME AND
THREE STRAND BARB AND RAZOR WIRE. INCLUDED HINGES
AND LOCKABLE STRONG ARM.
OPTION A - 9 GAUGE CHAIN LINK FENCE.Items $11,251.20
OPTION B - 6 GAUGE CHAIN LINK Items $13,126.40
Sub Total $24,377.60
Total $24,377.60
Document ID: 06FF6BFC-2793-4529-BEFB-47FB727F2A6E Page 3 of 4
Document ID: F136EE0B-1070-4892-87D2-E4F08A13E8CC Page 2 of 2
Document ID: 06FF6BFC-2793-4529-BEFB-47FB727F2A6E Page 4 of 4
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 2/7/24
Name Richard Radcliff
Department
Wastewater
BPW Date 2/13/24 Phone Extension 5889
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Schuell Fence
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name CSO 018 Security Fencing
Project Number
Funding Source
Account No. 641-06-605-514-439001
Amount $7949.78
Terms of Contract
Purpose/Description CSO 018 has been vandalized 2x resulting in loss of sensor connectivity and
significant cost for replacing electronics. We run the risk of a dry weather
overflow (violation of our NPDES Permit) when we don’t have connectivity
to the
sensor._________________________________________________________
_______________________________________________________________
_________________________________________________________
For Change Orders Only
Amount of
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Previous Amount $
Current Percent of Change:
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Total Percent of Change: Increase %