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Home My WebLink About02082024 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of January 18, and January 23, 2024 2. OPENING OF BIDS A. Demolition of 1000 W. Sample St. (Former Fun FX Bldg.) – Project No. 123-014 1. Funding: PR-00030442 3. OPENING OF QUOTATIONS A. Safe Routes to School - Our Lady of Hungary Neighborhood Tree Removal – Project No. 122-007B 1. Award 2. Funding: PR-00030699 4. OPENING OF APPLICATIONS A. 2024 Water Works Utility Service Line Repair Program B. 2024 Sewer Insurance Lateral Repair Program 5. CHANGE ORDERS A. LaSalle Park Improvements – Project No. 121-015 1. Company: HRP Construction 2. Change Order No.: 1 3. Increase Amount: $371,755.22; Additional One Hundred Sixty-Two (162) Days 4. Percent of Increase: 17.67% 5. Revised Contract Amount/Completion Date: $2,475,839.62; June 7, 2024 6. Funding: PO-0024048 B. Century Center Skyway Restroom Upgrade – Project No. 123-042 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $4,010 4. Percent of Increase: 2.40% 5. Revised Contract Amount: $171,056 6. Funding: PO-0024694 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 C. VPA Athletic Court Renovation, Phase II – Project No. 121-033AR2 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $9,000 4. Percent of Increase: .56% 5. Revised Contract Amount: $1,603,948.33 6. Funding: PO-0018558 D. VPA Athletic Court Renovation, Phase III – Project No. 123-040 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 2 3. Increase Amount: $4,476.50; Additional One Hundred Sixty-Six (166) Days 4. Percent of Increase: .89% 5. Total Percent of Change: 10.57% 6. Revised Contract Amount/Completion Date: $509,535.55; May 1, 2024 7. Funding: PO-0024691 E. Seitz Park Renovation – Project No. 117-093 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 9 3. Increase Amount: $172,701 4. Percent of Increase: 1.88% 5. Total Percent of Change: 30.91% 6. Revised Contract Amount: $9,344,587.78 7. Funding: PO-006342 F. East Race Sidewalk Repair – Project No. 117-130 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $27,073 4. Percent of Increase: 37.77% 5. Revised Contract Amount: $98,743 6. Funding: PO-0026737 G. North Water Treatment Plant Improvements – Project No. 119-011 1. Company: Bowen Engineering Corporation 2. Change Order No.: 4 3. Increase Amount: $107,501; Additional Two Hundred Ten (210) Days 4. Percent of Increase: 3.0% 5. Total Percent of Change: 2.3% 6. Revised Contract Amount/Completion Date: $3,664,828; April 12, 2024 7. Funding: PO-0016353 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 H. Michigan Street Repaving – Project No. 123-066 1. Company: Indiana Department of Transportation 2. Change Order No.: 27 3. Decrease Amount: ($21,755.80) 4. Percent of Decrease: See Memo 5. Total Percent of Change: See Memo 6. Revised Contract Amount: $956,414.86 7. Funding: PO-0026258 I. Century Center Water Softener – Project No. 123-041 1. Company: D.A. Dodd, LLC 2. Change Order No.: 1 3. Increase Amount: $10,900; Additional Twenty-Eight (28) Days 4. Percent of Increase: 15.60% 5. Revised Contract Amount/Completion Date: $80,600; February 23, 2024 6. Funding: PO-0026879 J. 2023 Contractor Paving, Round II – Project No. 123-024 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $406,716.07 4. Percent of Increase: 20.96% 5. Revised Contract Amount: $2,347,316.07 6. Funding: PO-0025433 K. Main Street Improvements from Sherwood St. to Dean St. – Project No. 122-045 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($2,459.16) 4. Percent of Decrease: (0.62%) 5. Final Contract Amount: $395,540.84 6. Funding: PO-0021323 6. PROJECT COMPLETION AFFIDAVITS A. Nexus Center Site & Building Improvements – Project No. 121-064 1. Company: R. Yoder Construction, Inc. 2. Final Contract Amount: $340,524.03 3. Funding: PO-0022093 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2023 or Newer Self-Propelled Spreader – Spec A 1. Funding: PR-00030489 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 B. 2024 Street and Sewer Material Bid – Project No. 124-004 1. Funding: PR-00030792 C. 2024 Asphalt Material Bid – Project No. 124-005 1. Funding: PR-00030800 D. Downtown South Bend to Notre Dame Trail - Notre Dame Ave. – Project No. 122-040A 1. Title Sheet 2. Funding: PR-00030830 8. RESOLUTIONS A. Resolution No. 02-2024 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Randy Newman’s Helmet and Boots B. Resolution No. 03-2024 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Craig Fruth’s Helmet and Boots C. Resolution No. 04-2024 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Eric Purcell’s Helmet and Boots D. Resolution No. 05-2024 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Shannon Pohl’s Helmet and Boots E. Resolution No. 06-2024 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: Transfer Twenty-Seven (27) Vacant Properties to South Bend Redevelopment Commission for Eventual Development of Infill Housing 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 5 to Beck's Lake Project Consulting Agreement – Veritas, LLC 1. Description: Amendment to Consulting Agreement for Beck’s Lake Remediation 2. Amount: NTE $80,000 or 800 Hours of Work 3. Funding: PO-0014519 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 B. Amendment No. 1 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Additional Design Services for Design Development, Construction Documents and Bidding/Procurement Phases for Four Winds Field Project No. 123-046 2. Amount: $2,631,950 3. Funding: PO-0024886 C. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Engineering Services for Demolition of South Bend Medical Foundation Project No. 123-076 2. Amount: $329,040; Subject to Redevelopment Commission Approval on February 8, 2024 3. Funding: PR- D. Deed of Dedication – Danch, Harner & Associates, Inc. 1. Description: Corrects Right-of-Way along Frontage and Rush Streets E. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Engineering Services for Planning Market District Improvements Project No. 123-053 2. Amount: $2,944,122; Complete in Twenty-Seven (27) Months from Notice to Proceed 3. Funding: PR-00030958 F. Interlocal Agreement – Elkhart Department of Public Works 1. Description: Agreement for Biological Monitoring of the St. Joseph River Watershed In and Around the Cities of Elkhart and South Bend 2. Amount: $80,000 3. Funding: PR-00029455 G. Deed of Dedication – 3502 Oakcrest Dr. 1. Description: Dictate Right-of-Way along 35th Street 2. Amount: $1 H. Local Public Agency Consulting Contract – United Consulting 1. Description: Construction Inspection Services for Safe Routes to School - Our Lady of Hungary Neighborhood Project No. 122-007 2. Amount: $120,500 (Hourly) 3. Funding: PR-00031011 I. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Design Services for 2024 Community Crossings Grant Project No. 124-006 2. Amount: $52,545 3. Funding: PR-00030802 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 J. 2024 Indemnification Agreement – The Tire Rack, Inc. 1. Description: City Usage of Tire Rack’s Training Track for Police Emergency Vehicle Operations Training Sessions March 19, 2024 through November 7, 2024 10. LICENSES AND PERMITS A. Licenses 1. Type: Public Parking Facility - Renewal a) Applicant: Episcopal Cathedral of St. James b) Location: 117 N. Lafayette Blvd. c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 112 E. Irvington Ave. b) All Criteria Met 12. RATIFY BONDS A. Excavation Bonds 1. Everstream GLC Holding Company LLC, Approved effective December 26, 2023 B. Occupancy Bonds 1. Bowen Engineering Corp., Approved effective January 25, 2024 2. Everstream GLC Holding Company LLC, Approved effective December 26, 2023 3. HGR Consulting, Inc. dba HGR Group, Approved effective November 1, 2023 4. Martell Electric, LLC, Approved effective January 26, 2024 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-71074 a) Date: 01/09/2024 b) Amount: $1,426,782.30 2. Claim No.: GBLN-71739 a) Date: 01/16/2024 b) Amount: $1,968,582.20 3. Claim Nos.: GBLN-71575, GBLN-71852, GBLN-71853 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 8, 2024 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-AgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 7 a) Date: 01/16/2024 b) Amount: $758,764.82 4. Claim No.: GBLN-72016 a) Date: 01/23/2024 b) Amount: $3,388,316.22 5. Claim Nos.: GBLN-72261, GBLN-72560, GBLN-72626 a) Date: 01/29/2024 b) Amount: $802,873.30 6. Claim No.: GBLN-72430 a) Date: 01/30/2024 b) Amount: $2,380,921.72 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.