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Home My WebLink AboutSBStat 2023 - Q4 Sustainability StatSB Stat | Sustainability January 18, 2024 City of South Bend 1 Empower departments Design services Focus on data 1 4 2 3 Improve residents’ lives The purpose of SB Stat is to bring the most powerful people in the City – the Mayor, Department Heads, and key staff – into a room to use data and take action on some of the City’s most pressing challenges 2 Today’s Agenda 3 Planning Projects Project cancelled 4 Mitigation Projects Project cancelled 5 Adaptation Projects Project cancelled 6 Data summary + climate action KPIs Summarizing data points and statistics from the past quarter related to core operations 7 Program KPI Summary 8 Program KPI Summary cont. 9 Deep-dive analysis & discussion Diving deep into a few key initiatives being undertaken to improve city performance Inflation Reduction Act (IRA) Grant Opportunities 10 IRA and IIJA Grant Opportunities Identifying grants City Departments should apply for Launching programs to assist residents apply for individual incentives 11 Defining the problem Problem Statement There is an unprecedented amount of money available for sustainable projects; City leadership might be unfamiliar with to best approach IRA & IIJA. Each department has its own set of grant writers, creating information silos between teams. How might we… Identify priority sustainability-related IRA & IIJA grants to apply for in 2024 Coordinate city and community grant writers Create strategies for reaching out to residents about IRA incentives Outcome Metric(s) Increase in potential grant money awarded Increase in actual grant money awarded 12 13 How much money are we leaving on the table? HOMES & HEERA: $182 million State-based home energy efficiency contractor training grant: $3.3 million Career Skills Training Program: $10 million Energy Auditor Grant program: $40 million Building Training & Assessment Centers: $10 million* IRA Tax Credits & Direct Pay (no budget ceiling) EPA Environmental Climate Justice Community Change Grant: $1-20million *Some deadlines for the grant opportunities have passed. 14 Background 15 What tax incentives can cover Individuals The Office of Sustainability will launch the Greener Homes initiative to help residents take advantage of tax credits Tax Credit: Reduction in amount of tax owed. (Nonrefundable: credit can’t go towards refund check) Deduction: Reduction in amount of income subject to tax Rebate: Upfront discount that arrives quicker than a tax credit. * - $2,000 annual limit 16 What tax incentives can cover Businesses 17 Current OoS Grant Approach Collaboration on shared opportunities and shared goals Sharing opportunities with departments and divisions when informed of them Attempt to meet with departments and divisions to ideate and apply to grants IRA tax incentives: serving as researchers/interpreters Creating revolving account for internal sustainability Examples USDA Grant (OOS, Civic Innovation, VPA) Midwest Big Data Innovation Hub Grant (OOS, Civic Innovation) Water TA (OOS, PW) EPA Grant (OOS, EEE, VPA) 18 Current OoS Grant Approach Climate Action Planning Working with Delta Institute to build into our updated action plan a funding roadmap that identifies available grant funding to implement strategies and actions Challenges Very limited capacity! There are grants the City is eligible for but don’t apply for; forfeiting money our community could have received. Not informed of efforts from other departments Collaboration could make a stronger applications No formal process to know when other departments are applying for the same grant 19 OOS Grant Approach: Opportunities for Collaboration Infrastructure: Public Works (Engineering, Streets) Grey, green, blue infrastructure Walkable, bikeable, alternative transportation friendly, public transportation friendly communities Housing: DCI (Planning, EEE), PW Green building, energy efficient, affordable, healthy homes Workforce Development: DCI (G&O) Just Transition – good, green jobs Sustainability aspect planning beyond grants 20 Potential grants in 2024 Delta Institute will deliver a federal funding roadmap in the spring, recommending opportunities aligning with the City’s goals The Sustainability Team will share the roadmap once it is ready in Q1 of next year Sustainability and Civic Innovation Team on pause since there are no immediate grant deadlines in Q4 21 New framework Currently no concrete strategy to Apply for large, transformational Federal grants Apply for Direct Pay incentives Educate, inform, and support residents, businesses, tax-exempt entities Potential Approach: Inter and Intra Department collaboration on cross-cutting grants, Federal incentives that provide benefits to residents Apply Implement Document Receive 22 New framework Federal Grants Cross division and departmental Quarterly meetings to discuss grant opportunities Working groups for applying and implementing grants Identified facilitator for pursuing grants Direct Pay Documentation for Tax credits Domestic content Apprenticeship requirements Relaying transferable knowledge to the community Utilization of teams with Finance, Legal, Engagement capabilities, potentially third parties IRA Tax Credits & Rebates Educate and inform (EEE team, Communications, third-party) Support community so they may benefit from opportunities (Finance, Legal, third-party) 23 Proposed action plan Challenges Possible Actions There are information silos among departments when applying for grants Quarterly meetings and working groups to coordinate grant writing (In-progress) Draft process framework for applying for competitive grants and communicating info to the public. Coordinate to identify a grant facilitator Document to share info on deadlines, contacts, data, etc. (e.g. SharePoint List, Monday, USDR tool) OoS advises City teams on sustainability topics for grant applications City has limited capacity to apply for all eligible grants 24 Discussion questions before closing out the topic Thoughts on the proposed plan? Who should be leads from your team on acquiring grants? Are there any grants or grant areas in the upcoming year your team is interested in applying for? And which teams would you need input from? How does this relate to climate action planning? Is there interest in identifying performance metrics to track grant implementation? How does City leadership want to track progress in grant implementation? How can City teams work with the OoS on adding sustainability processes beyond grants? 25 Taking Action 26 Celebrating our values This section highlights exemplary work happening in the City to improve performance that may otherwise go unnoticed 27 Celebrating our Values $1.8 million awarded by USDA to South Bend for the Urban Tree Canopy program! 28 SB Stat | Sustainability 2023 Quarter 3 | November 13, 2023 City of South Bend 29 Appendix section -Annual Outcome KPIs 30 Comparison of science-based 2040 emission target versus current The City of South Bend has already surpassed its 2005-based emissions reduction goal of 26% by 2025. A new, science-based emissions reduction target has been established since the Paris Agreement because, according to the IPCC's recent analyses, a more aggressive approach is necessary to avoid the worst effects of climate change: 50% of baseline levels by 2030 and net-zero by 2040. 2040 target 31 Annual outcomes KPI Summary *** Data Sources *** GHG emission – Carbon Disclosure Project (CDP) report of total emissions by carbon dioxide equivalent (CO2e) units Tree canopy – Google Environmental Insights Environmental Justice – Unknown Municipal energy usage – AEP Monthly city electricity usage report VMTs - MACOG 32 Annual outcomes summary for 2023 33 Updated CAP Timeline Include Delta Institute’s updated CAP 34 KPI Review[Share your insight(s) on a KPI in a sentence format in the heading of the slide] [Insert a table, chart, or some other data visual that illustrates the performance of a key performance indicator. Consider creating a data visualization that draws the audience’s attention towards a specific insight you would like to highlight] Data Summary [If it’s relevant or helpful to the audience, share additional context on the data analysis, suggest process improvements, or highlight any actions that are underway to move the needle on this KPI going forward] 35 Sample Table 36 Defining the problem Problem Statement [Insert a problem statement that includes who the user/target audience is the user need and the reason/goal/motivation of the user] How might we… …[insert a “how might we” question that addresses the reason/motivation of the user] Outcome Metric(s) [insert the metric(s) the City should optimize to solve the problem] 37 Comparing best practices 38 Recommendations Summary [Insert recommendation 4] [Insert recommendation 5] [Insert recommendation 1] [Insert recommendation 2] [Insert recommendation 3] [Insert recommendation 6] 39 Recommendation 1 [insert more detail and rationale behind the recommendation. If it makes sense, add a data visualization or product design that helps make the recommendation more tangible to the audience] 40 Impact Effort Impact/Effort Matrix [Insert recommendation 4] [Insert recommendation 5] [Insert recommendation 1] [Insert recommendation 2] [Insert recommendation 3] [Insert recommendation 6] 41 Discussion questions before closing out the topic What are the next steps on this project? Who’s going to own it? Do we have the data we need to make a good decision? If not, how can we get that data? Is there a strategy or hypothesis on this issue we want to test during the next quarter? 42 Problem analysis+ process improvement track 43 PersonasWho does the problem affect the most? Name: [insert] Lives in: [insert] Earns: [insert] Household size: [insert] Utility relief: [insert] Needs [Insert current needs the resident has that illustrate why this person is experiencing this problem] Challenges [insert challenges the resident experiences when they try to address the problem] Current touchpoints with the City [insert ways the resident currently interacts with the City that are relevant to the problem] 44 User Journey 45 Theory of Change 46 Design 1 [Insert your design or relevant information on a possible process change the City can test that helps improve outcomes for the user. Consider sharing an image of your design or some other visual, along with other relevant information about how you expect the design would improve outcomes for the user.] 47 Project Timeline 48 Taking Action 49 Discussion questions before closing out the topic What are the next steps on this project? Who’s going to own it? Do we have the data we need to make a good decision? If not, how can we get that data? Is there a strategy or hypothesis on this issue we want to test during the next quarter? 50