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Home My WebLink About03/26/13 Board of Public Works MinutesAGENDA REVIEW SESSION MARCH 21 2013 68 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, March 21, 2013, by Board President Mr. Gary A. Gilot, with Board Members Donald E. Inks, Kathryn E. Roos, Michael C. Mecham and Mark W. Neal present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items present by the public and by City Staff. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Memorandum of Understanding. Board members discussed the following item(s) from that list. - Bid Award — Self -Propelled Rubber Tire Asphalt Paver Mr. Matt Chlebowski, Central Services, stated he is requesting to award this paver to the third lowest responsive bidder. He noted the low bidder was found to be non -responsive to the specifications on the warranties; the strength of the frame; and the sweeper unit, which does not meet the specifications for the debris hopper, sweeper engine, and blower assembly. He stated the second low bidder is non -responsive due to two separate exceptions they bid. Mr. Chlebowski noted the specifications clearly state the unit is to be bid as a complete unit, no partial or split bids will be accepted. He noted the bigger concern is the extensive delivery time they bid, almost twice as long as specified. Mr. Neal stated this would need to be awarded subject to financing. - Grant Agreement — IDEM Mr. Matt Chlebowski, stated this grant will offset the cost of a compressed natural gas station. He noted the City of South Bend received the largest award of any other city. Mr. Neal questioned if this needs to be taken to the Council. Ms. Greene stated it would. Mr. Neal asked if there was anyone authorized to sign the documents for the grant. Ms. Greene stated she added authorization for signature to the corresponding Resolution. - Variance — Cooreman Real Estate, Inc. Mr. Bill Schalliol, Connnunity Investment, stated this item can be removed from the agenda after the Legal and Building Departments determined that this is under the Building Department's authority. - Resolution No. 16-2013 -- Approving the Transfer of Real Property from the Northern Indiana Historical Society Mr. David Relos, Community Investment, stated this resolution is to transfer property for the demolition of an abandoned house for the establishment of a green field for use for Special Events for the Historical Society. Ms. Greene stated there may be an easier way that the Board has previously used, through statutory process, to accomplish this. Ms. Greene suggested it be left on the agenda for now until a meeting could be held to discuss. - Resolution No. 18-2013 --- Accepting the Transfer of Real Property from the South Bend Redevelopment Commission. Mr. David Relos stated this is actually for thirty-nine (39) properties to be transferred, not twenty (20) as the agenda states. He noted they are currently getting the title work done, and once complete, there will be matching resolutions for the Redevelopment Commission, so this should be approved subject to their Resolution. - Bid Award — Street and Sewer Materials Mr. John Engstrom stated the award of all of these materials is to the low bidders, there are no irregularities. Mr. Eric Horvath, Public Works, asked how prices compare to last year's bid. Mr. Engstrom stated he did not look at those numbers. Mr. Gilot requested Mr. Engstrom check the prices of the most commonly used materials and do a memo to show the percentage of increase. He noted if the increase is too much (20% or more), it may be better to reject all bids and go to the open market. - Request to Advertise — Detritus Grit Tank Drive Rehabilitation and - Special Purchase — Siemen's Industry Mr, Jacob Klosinski, Environmental Services, stated these two items go together. He noted the drive will take ten to twelve weeks to get, and then the bad drive will be removed from the system. Mr. Klosinski noted that if it can be rebuilt, it will save a lot of money. Mr. Neal questioned if it is in the budget. Mr. Klosinski stated it is. Mr. Klosinski noted he will be adding another emergency item to the agenda for a drive unit that was found to be cracked. He stated they would need to purchase a new right-angle drive, noting it is a critical piece of equipment. Mr. Klosinski stated the cost of a new drive is around $90,000. Mr. Gilot explained that this pump pumps fifty (50) million gallons a day. He added you can't shop around; this is something you need to purchase on an emergency basis. Ms. Greene stated it is probably a compatibility issue also. Mr. Al Greek, Environmental Services, agreed, stating these drives are specifically AGENDA REVIEW SESSION MARCH 21 2013 69 designed to fit this pump. Ms. Greene stated she would need a memo explaining this is a critical piece of equipment and an emergency, and it must be compatible with the type of pump it will be installed in. Mr. Klosinski noted Environmental Services has three (3) pumps working; if one goes down, two (2) are still running and that will meet their legal pumping requirements. He noted however, if two (2) pumps go down, they can't meet their legal pumping requirements. - Change Order — Relighting for Main/Colfax and Wayne Street Parking Garages Mr, Toy Villa, Engineering, stated during the removal of light fixtures, bad wiring was discovered that needs to be replaced. Mr. Inks stated the City did a lot of work there, shouldn't the wiring be good. Mr. Mecham stated the further they went into the walls, the worse and more brittle and discolored the wires were. He added the wear on the wires is normal life expectancy. Ms. Greene stated Mr. Villa should do a memo explaining that this is unforeseen circumstances. Ms. Roos questioned if they doing anything to assure this won't be encountered again and suggested putting wording in the bid specifications to address this issue. - Professional Services Proposal — Joseph A. Dzierla & Associates, Inc. Mr. Jitin Kain, Community Investment, stated this proposal is for design for the Studebaker Plaza. He noted the concept incorporates a stone memorial to the Studebaker Corporation, this spot being the location of their first shop in the City. He stated that DTSB will manage the plaza and there will be a Kiosk in the corner for a vendor included. Ms. Greene asked if this is ADA compliant for wheelchairs. Mr. Mecharn stated it is; they talked to the architect about that. Ms. Greene asked also if the wall is skateboard friendly. Mr. Kain stated it is not and they will take measures to prevent skate boarders from using the wall. Ms. Roos stated Mr. Kain should check with the owner of the intended cafe and noted they will need five feet between tables for wheelchairs and a second door on their establishment for alcohol to be served outside, if they intend to do so. She noted they can't take alcohol out the main door. Mr. Kain noted there will be six (6) lights on the outside, and lit ballasts on the inside. Mr. Gilot inquired who will maintain these lights. Mr. Kain stated the owner of the property will handle the maintenance. Ms. Roos noted that Traffic and Lighting has had issues with overloads on the circuits in this block so they will need to address that problem with their lighting. — Contract Extension -- Memorial Hospital of South Bend Ms. Greene stated this extension is not necessary, the final contract is done. She stated this will change from an extension to a new contract. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:45 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President nald,E. dnks, Member 1-1Z e__ Michael C. Mecham, Member Mark W. Neal, Member ber fmda M. Martin, Clerk REGULAR MEETING MARCH 26 2013 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, March 26, 2013, by Board President Gary A. Gilot, with Board Members Donald E. Inks, and Michael Mecham present, Board Members Kathryn E. Roos and Mark Neal were absent. Also present was Board Attorney Cheryl Greene. ADDITION AND CORRECTION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Professional Services Agreement with American Structurepoint, and a correction to agenda Item 4E to the amount of $232,769.00 for a bid award of a Vacuum Air Street Sweeper to Brown Equipment Company. REGULAR MEETING MARCH 26, 2013 70 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the minutes of the Agenda Review Session of March 7, 2013, the Regular Meeting of March 12, 2013 and the Claims Review Meeting of March 19, 2013, were approved. OPENING OF BIDS DEMOLITION AND RECONSTRUCTION OF FIRE STATION NO. 5— PROJECT NO. 111-015 EMS CAPITAL FUND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: MAJORITY BUILDERS, INC. 62900 US 31 South South Bend, Indiana 46614 Bid was signed by: Mr. Rick Slagle Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted am 1 2 5 6 7 8 9 10 11 12 13 Demolition Bid $21,214.00 Environmental Allowance $5,000.00 Base Bid $1,096,946.00 $2,770.00 Alt. 1 $3,520.00 Alt. 2 $7,915.00 Alt. 3 $4,285.00 Alt. 4 ($4,690.00) Alt. 5, $4,143.00 Alt. 6 $1,141,103.00 Base with Alternates Unit Price 1 $12.50 Unit Price 2 $12.50 Unit Price 3 $21.50 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, Indiana 46628 Bid was signed by: Mr. Bill Favors Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID• 1 Demolition Bid $10,000.00 2 Environmental Allowance $5,000.00 3 Base Bid $1,189,200.00 4 Alt, 1 $3,400.00 5 Alt.2 $8,450.00 6 Alt. 3 $13,000.00 7 Alt.4 $4,480.00 8 Alt. ($4,400.00) tEEEEE ANCON CONSTRUCTION CO., INC. 2145 Elkhart Road Goshen, Indiana 46526 REGULAR MEETING MARCH 26 2013 71 Bid was signed by: Mr. John Place Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted 1 Demolition Bid $25,000.00 2 Environmental Allowance $5,000.00 3 Base Bid $1,160,500.00 4 Alt.1 $2,900.00 5 Alt.2 %11-200.00 6 Alt. 3 $13,000.00 7 Alt.4 $4,300.00 8 Alt. 5, ($6,750,00) 9 AIt.6 $4,200.00 10 Base with Alternates $1,213,650.00 11 Unit Price 1 $8 00 12 Unit Price 2 $8.00 13 Unit Price 3 $11 00 GIBSON-LEWIS LLC 1001 West 11 Street Mishawaka, Indiana 46544 Bid was signed by: Mr. Robert Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted i I Demolition Bid $14,600.00 2 Environmental Allowance $5,000.00 3 Base Bid $1,209,200.00 4 Alt. 1 $2,100.00 5 Alt.2 $3,600.00 6 Alt.3 $8,200.00 7 AIt. 4 $3,100.00 8 Alt. 5, ($5,500.00) 9 Alt.6 $3,900.00 10 Base with Alternates $1,239,200.00 11 Unit Price 1 $8 00 12 Unit Price 2 $9.00 13 1 Unit Price 3 $17 00 Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Engineering and the Fire Department for review and recommendation. OPENING OF BIDS — EAST BANK SEWER SEPARATION PHASE IV — PROJECT NO. 112-041 2012 SEWER BOND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION,, INC. 5777 Cleveland Road PO Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING MARCH 26. 2013 72 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted. Five percent (5%) Bid Bond was submitted BID. $3,141,700.00 NIBLOCK EXCAVATING INC. Po Box 211 Bristol, Indiana 46507 Bid was signed by: Mr. Gary Niblock Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $3,058,463.25 WOODRUFF & SONS INC. PO Box 450 Michigan City, Indiana 46360 Bid was signed by: Mr. Todd Bell Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $3,232,888.00 C&E EXCAVATING INC. 53767 CR 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Thad Bessinger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $2,996,629.19 SELGE CONSTRUCTION CO. INC. 2833 South I It Street Niles, Michigan 49120 Bid was signed by: Mr. James Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $2,616,070.26 PHEND & BROWN, INC. PO Box 150 Milford, Indiana 46542 Bid was signed by: Mr. Daniel Brown Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted REGULAR MEETING MARCH 26 2013 73 BID: $3,227,327.81 R.IETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 PO Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Christopher Weinkauf Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $3,077,136.66 Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Engineering and the Long Term Control Plan Manager for review and recommendation. OPENING OF BIDS --- 2013 WATER WORKS BILLING AND MAILING SERVICES (WATER WORKS) This was the date set for receiving and opening of sealed bids for the above referenced service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: INFOSEND,.INC. 1406 Centre Circle Drive Downers Grove, Illinois 60515 Bid was signed by: Mr. Russ Rezai Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted $5,000 Bid Security was submitted Monthly printing, inserting, presorting, and mailing $0.0775 Mailing at current rates $0.35 Cost of a 8 I/2"x I I" printed one sided staffer $0.030 Cost of a 8 1/2" x I I" printed two sided stuffer $0.032 SUMMIT PARENT INC. DBA ALPHAGRAPHICS 201 North Main Street South Bend, Indiana 46601 Bid was signed by: Mr. John Ryder Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with. Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Indiana Local Business Preference Claim was Submitted $5,000 Bid Security was submitted :o Monthly printing, inserting, presorting, and mailing $0.199 Mailing at current rates $0.38 Cost of a 8 1/2"x I l" printed one sided stuffer $0.051 Cost of a 8 1/2" x l l" printed two sided stuffer $0.072 REGULAR MEETING MARCH 26, 2013 74 ON-LINE DATA 5521 West Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. James Scott Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Indiana Local Business Preference Claim was Submitted $5,000 Bid Security was submitted BID: Monthly printing, inserting, presorting, and $0.14 mailing Mailing at current rates $037 Cost of a 8 %2"x 11" printed one sided stuffer $0.045 Cost of a 8 1/2" x I I" printed two sided stuffer $0.055 VLM INTERNATIONAL 527 Park Place Court, Suite 100 Mishawaka, Indiana 46545 Bid was signed by: Ms. Vicki Miles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted $5,000 Bid Bond was submitted Indiana Local Business Preference Claim was Submitted M251 Monthly printing, inserting, presorting, and mailing $0.118 Mailing at current rates $0.39 Cost of a 8 1/z"x I I" printed one sided stuffer B&W - $0.051 /0 Color - 90 $0.086 Cost of a 8 1/2" x l l" printed two sided stuffer B&W - $0.M 9% Color - $0.142 LAKE MICHIGAN MAILERS, INC. 3445 William Richardson Drive South Bend, Indiana 46628 Bid was signed by: Mr. Robert Fugate Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted $5,000 Bid Bond was submitted Indiana Local Business Claim Form was Submitted Monthly printing, inserting, presorting, and mailing $0.168 Mailing at current rates $0.360 Cost of a 8 1/2"x 11" printed one sided staffer $0.029/$0.005 Cost of a 8 1/a" x 1 I" printed two sided staffer $0.030/0.005 SEVERN TRENT ENVIRONMENTAL SERVICES INC. 16337 Park Row Houston, Texas 77084 Bid was signed by: Ms. Dana Kaas REGULAR MEETING MARCH 26 2013 75 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted $5,000 Bid Bond was submitted BID: Monthly printing, inserting, presorting, and mailing $0.1440 Mailing at current rates $0.144 Cost of a 8 1/2"x I I" printed one sided stuffer $0,360 Cost of a 8 '/2" x 11" printed two sided staffer $0,0357 08 0:15_1I., INC. 3024 Mishawaka Avenue South Bend, Indiana 46615 Bid was signed by: Mr. Dale Kokot Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Monthly printing, inserting, presorting, and mailing $0.135 Mailing at current rates $0 365 Cost of a 8 '/2"x I I" printed one sided stuffer $0.05 Cost of a 8 1/2" x I I" printed two sided stuffer $0.06 Upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the above bids were referred to Central Services, Water Works, Purchasing, and Finance for review and recommendation. OPENING OF BIDS — THREE 3 MORE OR LESS 2013 OR NEWER ONE -TON FOUR- WHEEL DRIVE CREW CAB PICK-UP TRUCKS fFIRE DEPARTMENT CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced vehicle(s). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: JOR.DAN MOTORS INC. 609 East Jefferson Boulevard South Bend, Indiana 46545 Bid was signed by: Ms. Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment EIigibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was submitted E Item No. Year/Make Model Est. Qty. Unit Price 'total 1 2013 Ford F350 4x4 Crew Cab Pick UP Xt, 3 $27,460.00 $32,380.00 Year Make/Model — Trade In Unit Price 1998 Chevy Van Unit 117 — VIN #IGNHG35R9W1100390 $1,300.00 2005 Ford Excursion Unit HMI 63 — VIN #IFMSU4lP85EC33761 $16,000.00 O tion # Descri tion Unit Price I Plow Package: Front mounted western 8' pro -plus or equal power angling [eft and right. Plow to come equipped with safety approved lights and markers, and $4,596.00 REGULAR MEETING MARCH 26 2013 76 snow deflector. Front mounted 8'2" Boss Power V or equal. Plow to come equipped with $5,235.00 2 safety approved lights, markers, and snow deflector. Install 6.5' service body Knapheide Model 700 or equal with sprayed in bed $4,345.00 3 liner including over the top of box. B_LOOMINGTON FORD, INC. 2200 South Walnut Street Bloomington, Indiana 47401 Bid was signed by: Mr. Sam Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Security was submitted Indiana Local Business Preference Claim was submitted T Item No.WrdF25O44 ear/Make Model Est. Qty. Unit Price Total 1 4x4 Crew Cab 3 $26,196.77 $78,590.31 4x4 Crew Cab 3 $27,679.77 $83,039.31yearMake/Model — Trade In Unit Price1998 117 --- VIN #1 GNHG35R9W1100390 ($2,200.00)2005Unit HM163 — VIN 91FMSU41P85EC33761 ($15,000.00)O tion #Descri tion Unit Price Plow Package: Front mounted western 8' pro -plus or equal power angling left I and right. Plow to come equipped with safety approved lights and markers, and $4,599.00 snow deflector. Front mounted 8'2" Boss Power—V or equal. Plow to come equipped with $4,599 00 2 safety approved lights, markers, and snow deflector. Install 6.5' service body Knapheide Model 700 or equal with sprayed in bed $4,713.00 3 liner including over the top of box. Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Central Services and the Fire Department for review and recommendation. OPENING OF BIDS — TWO (2), MORE OR LESS PRE -OWNED 2012 OR NEWER COMPACT FOUR -DOOR SEDAN AUTOMOBILES (PARK CAPITAL/ CODE CAPIT_AI� This was the date set for receiving and opening of sealed bids for the above referenced vehicle(s). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: BLOOMINGTON FORD 2200 South Walnut Bloomington, Indiana 47403 Bid was signed by: Mr. Sam Roberts Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Security was submitted Indiana Local Business Preference Claim was submitted :n Year Make/Model Unit Price 2013 Ford Focus "S" $14,620.09 Option # Description Total 1 Hybrid Engine $22,286.25 JORDAN MOTORS, INC. 609 East Jefferson Boulevard South Bend, Indiana 46545 REGULAR MEETING MARCH „26, 2013 77 Bid was signed by: Mr. Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was submitted Year Make/Model Unit Price 2013 New Ford Focus S $14,740.00 Option # Description "Total 1 Hybrid Engine — New Ford Focus Electric $33,850.10 New Ford C-Max Hybrid $22,435.00 Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Central Services, the Park Department, and Code Enforcement for review and recommendation. APPROVE MEMORANDUM OF UNDERSTANDING — SOUTH BEND ETHANOL REAL ESTATE LLC COIT Mr. Gilot requested the Board go out of order from the agenda and address this item, due to a member of the Common Council, Mr. Oliver Davis, being present to address the Board on this item. Mr. Gilot noted the City, in particular Mr. Eric Horvath, the Public Works Director; Councilman Davis; Mr. Mike Schmuhl, Mayor's Office; and Mr. Scott Ford, Community Investment, worked with South Bend Ethanol to come up with a temporary agreement to allow the City to operate their pump to help the approximately thirty (30) homeowners with water and mold issues in this area. Mr. Gilot read the costs to the City will consist of the monthly electric bill which is estimated to be between $6,400.00 and $8,100,00; $1,000.00 per week for security; and half of the electric deposit in the amount of $15,000.00. Mr. Davis thanked the Board for going out of order and presented the Board members with a letter he had prepared addressing this Memorandum of Understanding. Mr. Davis stated some of the concerns were brought out the previous night at the Council's Public Works Committee meeting. He questioned what in this agreement gives the new owners of the property any incentives to find an operator for the plant. He noted they are known as liquidators of material. He questioned if the Board is just buying time and wasting money, noting he would like to see more teeth in the agreement. When the agreement expires in six (6) months, Mr. Davis stated, we will be back to the same situation with flooding of the properties. Mr. Davis stated he did not know if incentives for finding an operator in this agreement could be accomplished today, or if it needed to be addressed in the future, but he thanked the Board for allowing him to voice his and his constituent's concerns. Mr. Gilot asked if anyone else wished to speak. Hearing no one else, Mr. Gilot stated the Board would refer Mr. Davis's letter to Mr. Eric Horvath, Public Works, and Mr. Mike Schmuhl, Mayor's Office. Mr. Gilot added Mr. Davis voiced issues he would like to be resolved, but right now, this is the best agreement the City was able to negotiate after many hours and much work by all. He stated he is recommending the Board act on this now. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the Board ratified the agreement subject to funding. Ms. Greene noted the funding source that is in place may change in the future. OPENING OF BIDS — THREE 3 MORE OR LESS PRE -OWNED 2012 OR NEWER MID- SIZED FOUR DOOR SEDAN AUTOMOBILES WITH STANDARD AND HYBRID DRIVE TRAINS FIRE DEPARTMENT CAPITAL This was the date set for receiving and opening of sealed bids for the above referenced vehicle(s). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: 13LOOMINGTON FORD 2200 South Walnut Street Bloomington, Indiana 47401 Bid was signed by: Mr. Sam Roberts REGULAR MEETING MARCH 26, 2013 78 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Security was submitted Indiana Local Business Preference Claim was submitted Make/Model Unit Price Year Standard Drive Train 2013 Chrysler 200 LX/2.4L 4 C 1. $15,758.75 Year Make/Model Year Hybrid Drive Train 2014 Ford Fusion Hybrid $24,299.25 GATES AUTOMOTIVE 636 West McKinley Mishawaka, Indiana 46545 Bid was signed by: Mr. David Ridenour Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim submitted M-T&I Make/Model Unit Price ar Standard Drive Train 12 Chevrolet Malibu $16,000.00 !Year Make/Model Year H brid Drive Train NIA JORDAN MOTORS INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by: Ms. Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim submitted Year Make/Model Unit Price Standard Drive Train. 2013 New 2013 Ford Fusion S, Gas Engine $17,520.00 Year Make/Model Year Hybrid Drive Train 2013 New Ford Fusion Hybrid SE $24,640.00 Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Central Services and the Fire Department for review and recommendation. OPENING OF BIDS — ELEVEN (11), MORE OR LESS 2013 OR NEWER FOUR -DOOR HYBRID UTILITY VEHICLES (POLICE CAPITAL LEASE PRINCIPAL/CAPITAL LEASE INTEREST PRINCIPAL/SAFETY AND RISK/WATER WORKS This was the date set for receiving and opening of sealed bids for the above referenced vehicle(s). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read; REGULAR MEETING MARCH 26 2013 79 JORDAN MOTORS, INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by: Ms. Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United. States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was submitted Item No. Year/Make Model Est. Qty. Unit Price Total I 2013 Ford C-Max Hybrid SE 11 $22,435.00 $246,785.00 Options Description Cost Total 1 Four Wheel Drive Not Available 2 Extended Warranty Attachment Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Water Works, Safety and Risk, the Police Department, and Central Services for review and recommendation. OPENING OF BIDS — THREE(3),MORE OR LESS 2013 OR NEWER 27-CUBIC YARD SINGLE ARM LOADING REFUSE TRUCKS SOLID WASTE LEASE PURCHASE/PRINCIPAL/INTEREST This was the date set for receiving and opening of sealed bids for the above referenced vehicle(s). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: PYRAMID EQUIPMENT 211 South Prairie Rolling Prairie, Indiana 46371 Bid was signed by: Mr. Greg Badlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was submitted M. Item No Year/Make/Model Est. Qty Unit Price Total 1 2014 Freightliner with 29 yard Bridgeport Automated Body 3 $248,977.00 $746,931.00 Price 1nrr1i,,1 c TRAD ES REGULAR MEETING MARCH 26, 2013 80 refuse containers. Hand held route optimization software /hardware 4 complete and ready to use for reading RFID tags in 3 refuse containers. $8,295.00 $8,295.00 Option Nos. 3 and 4 — include an rarst year reel BEST EQUIPMENT COMPANY, INC. 5550 Poindexter Drive Indianapolis, Indiana 46235 Bid was signed by: Mr. Charles Parsley Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was submitted BID: Item Year/Make/Model Est. Qty Unit Price Total No. 1 2013 Freightliner SD114/Labrie 27 Yard Expert 3 $272,182.00 $816,546.00 TRAD SW 561 2000 GMC 20 yard packer - Heil $1,500.00 SW 563 2000 GMC 20 yard packer - Heil $1,500.00 $1,000.00 SW565 2006 Condor 20 yard packer - Leach (Body Only) Total Base Bid with Trades $812,546.00 Option Description Est. Qty Cost Total I On board scales 3 $3,450.00 $10,350.00 Unit to be fueled by compressed natural gas in lieu of diesel fuel. Unit to be complete with all necessary 3 2 components installed at time of chassis manufacture, no retrofits accepted. $31,291.00 $93,873.00 On board route optimization software and hardware 3 complete and ready to use for reading RFID tags in 3 refuse containers. $13,495.00 $40,485.00 Hand held route optimization software /hardware 4 complete and ready to use for reading RFID tags in 3 refuse containers. $4,691.00 $14,073.00 LINK ENVIRONMENTAL EQUIPMENT, INC. P.O. Box 158 918 North U.S. Highway 35 Winainac, Indiana 46996 Bid was signed by: Mr. Terry O'Brien Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted I -its Item Year/Make/Model Est. Qty Unit Price Total No. 1 2014 Freightliner with 28 Cubic Yard McNeilus 3 $235,509,00 $706,527.00 Automated Drop Frame Side Loader TRAD cc SW 561 2000 GMC 20 yard packer - Heil $8,000.00 SW 563 2000 GMC 20 yard packer - Heil $8,000A0 SW565 2006 Condor 20 yard packer - Leach $36,000.00 Total Base Bid with Trades $654,527.00 REGULAR MEETING MARCH 26 2013 81 Option # Description Est, Qty Cost Total 1 On board scales 3 $5,400.00 $16,200.00 Unit to be fueled by compressed natural gas in lieu of z diesel fuel. Unit to be complete with all necessary components installed at time of chassis manufacture, no 3 retrofits accepted. $40,700.00 $122,100.00 On board route optimization software and hardware 3 complete and ready to use for reading RFID tags in 3 refuse containers. $11,500.00 $34,500.00 Hand held route optimization software /hardware 4 complete and ready to use for reading RFID tags in 3 refuse containers. $4,875.00 $14,625.00 Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Solid Waste and Central Services for review and recommendation. OPENING OF BIDS —.THREE 3 MORE OR LESS TANDEM AXLE MULTIUSE DUMP TRUCKS fSEWER 2013 CAPITAL PURCHASE/STREET 2013 CAPITAL LEASE PURCHASE/INTEREST This was the date set for receiving and opening of sealed bids for the above referenced vehicle(s). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: DILL TRUCK SALES INC. 1011 West Sample Street P.O. Box 598 South Bend, Indiana 46624 Bid was signed by: Mr. Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim, was submitted BID: Item No. Year/Make/Model Est. Qty. Unit Price Total 1 2014 Freightliner SD 3 $160,423,00 $481,269.00 Year Make/Model — Trade In Unit Price 1996 Unit 476, International Dump Truck, Vin #I HTGCAATOTH277745 $12,000.00 1997 Unit 479, International Dump Track, Vin #IHTGBAAR6VH441672 $4,000.00 1997 Unit243, International Dump Truck, Vin #IHTGCAAT9VH441674 $1,200.00 Total Base Bid with Trade -Ins $ Option # Description Unit Price 1 Llront Plow $9,478.00 MILL TRUCK SALES INC. 1011 West Sample Street P.O. Box 598 South Bend, Indiana 46624 Bid was signed by: Mr. Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was submitted BID: Item No. Year/Make/Model I Est. Qty. Unit Price Total 1 2014 Freightliner 108SD 3 $157,791,00 $473.373.00 Year Make/Model — Trade In Unit Price 1996 Unit 476, International Dump Truck, Vin # 1 HTGCAATOTH277745 $12,000.00 REGULAR MEETING MARCH 26, 2013 82 1997 Unit 479, International DumpTruck Vin #I HTGBAAR6VH441672 4,0 00-00 1997 Unit 243, International DumpTruck, Vin#IHTGCAAT9VH441674 $1,200.00 Total Base Bid with Trade -Ins O tion # Description Unit Price 1 I Front Plow $9,479.00 SELKING INTERNATIONAL 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by: Mr. Kenneth Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was submitted ID in Item No. Est. Qt . Unit Price Total 2014 al 7400 with Hardox 3 $158,470.54 $475,411.62 1 Body YearMake/Model —Trade In Unit Price 1996 MYearMakedake/Model Unit 4ional Dump Truck, Vin #lHTGCAATOTH277745 $6,000.00 1997 Unit4ional Dum 'Truck, Vin#IHTGBAAR6VH441672 $3,500.00 1997 Unit 2tional Dum Truck, Vin #1HTGCAAT9VH441674 $2,000.00 Total Base Bid with$463,911.62O tion #Description Unit Price 1 I Front Plow $9,478.00 Early Pay Discount Option: You may deduct $955.00 per truck if you pay for the chassis only when it is delivered to the body company. Balance to be invoiced at delivery of completed unit. SELKING INTERNATIONAL 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by: Mr. Kenneth Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim was submitted IBM Item No. Year/Make/Model Est, Qty. Unit Price Total 1 2014 International 7400 3 $155,838.43 $467,515.62 Year Make/Model — Trade In Unit Price 1996 Unit 476, International Dump Truck, Vin #1 HTGCAATOTH277745 $6,000.00 1997 Unit 479, International Dump Truck, Vin 41HTGBAAR6VH441672 $3,500.00 1997 Unit 243, International Dump Truck, Vin 41 HTGCAAT9VH441674 $2,000.00 Total Base Bid with Trade -Ins $456,015.62 Option # Description Unit Price 1 Front Plow $9,478.00 Early Pay Discount Option: You may deduct $955.00 per truck if you pay for the chassis only when it is delivered to the body company. Balance to be invoiced at delivery of completed unit. Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above bids were referred to Central Services and the Sewer and Traffic and Lighting Department for review and recommendation. OPENING OF BIDS — FIVE (5) MORE OR LESS, 2013 OR NEWER ALL -WHEEL DRIVE POLICE PATROL VEHICLES (2013 LEASE PURCHASE This was the date set for receiving and opening of sealed bids for the above referenced vehicle(s). The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. It was noted that no bids were received for these vehicles. REGULAR MEETING MARCH 26 2013 83 OPENING OF QUOTATIONS — WATER WORKS SECURITY CAMERAS FOR NORTH STATION COLFAX OFFICE AND OLIVE STREET STATION 2012 WATER WORKS REVENUE BOND Mr. GiIot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced equipment. The following Quotations were opened and read: 1BT VIDEO & SECURITY LLC. 2204 U.S. Hwy 41 Schererville, Indiana 46321 Quotation was submitted by Mr. Michael Elliott Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: Original Specification; Standard cable, analog cameras fixed camera in vessel area at North, Olive Nema 5 enclosure Item No. 1 DESCRIPTION QTY TOTAL AMOUNT 1 Colfax Office 1 $1,596.00 2 North Station Control and Treatment Facility 1 $17,878.00 3 1 Olive Field Operations Facilities 1 $15,123.00 Addendum 1. Using IP 3.0 Cameras, Outdoor Cable (North MCCC), Fixed camera in Vessel area (North), DVR's capable of handlingIP North, Colfax and Olive Item No. 1 DESCRIPTION QTY TOTAL AMOUNT Cannot present cost on this optional bid due to unclear specification. 1 Colfax Office 1 No Bid 2 North Station Control and Treatment Facility 1 3 Olive Field Operations Facilities 1 No Bid No Bid PERMAR SECURITY SERVICES 730 South Byrkit Avenue Mishawaka, Indiana 46544 Quotation was submitted by Mr. Evan Martin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification., Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: Original Specification; Standard cable, analog cameras fixed camera in vessel area at North, Olive Nema 5 enclosure Item No. 1 DESCRIPTION QTY TOTAL AMOUNT 1 Colfax Office 1 $1,816,00 2 North Station Control and Treatment Facility 1 $20,648.00 3 Olive Field Operations Facilities 1 $16,422.00 Addendum 1. Using IP 3.0 Cameras, Outdoor Cable (North MCCC), Fixed camera in Vessel area (North), DVR's ca able of handling IP (North, Colfax and Olive) Item No. 1 DESCRIPTION QTY TOTAL AMOUNT 1 Colfax Office (Cynthia does not want to change 1 No Bid DVR) 2 North Station Control and Treatment Facility 1 $24,488.00 3 1 Olive Field O erations Facilities 1 $17,622.00 COMMUNICATION COMPANY 5320 South Main Street South Bend, Indiana 46614 REGULAR MEETING MARCH 26, 2013 84 Quotation was submitted by Mr. Daniel Schmidtendorff Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted nr rnrr n rrrnlr• 11V\J11" iXV2 Y. Original Specification; Standard cable, analog cameras fixed camera in vessel area at North, Olive Nema 5 enclosure Item No. 1 DESCRIPTION QTY TOTAL AMOUNT 1 Colfax Office 1 8900 E$17,075�.00 2 Noah Station Control and Treatment Facility1EE 3 Olive Field O erations Facilities 1 $17,128.00 Addendum 1. Using IP 3.0 Cameras, Outdoor Cable (North MCCC), Fixed camera in Vessel area (North), DVR's capable of handling IP (North, Colfax and Olive Item No. I DESCRIPTION QTY TOTAL AMOUNT 1 Colfax Office 1 $6,485.00 2 North Station Control and "Treatment Facility 1 $25,121.00 3 Olive Field O erations Facilities 1 $21,884.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Water Works and Information Technologies for review and recommendation. OPENING AND AWARD OF QUOTATIONS — LABORATORY EQUIPMENT FOR F- CUBED COMMUNITY INVESTMENT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: USA SCIENTIFIC INC. 346 SW 57 Avenue Ocala, Florida 34474 Quotation was submitted by Ms. Christine Hess Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted OUOTATION. Item No. Est. Qty. Item Manufacturer Unit Price I 1 Auto Pipette System No Bid 2 2 Syringe Pumps No Bid 3 1 Oscilloscope No Bid 4 1 Chemical Safety Storage Cabinet No Bid 5 1 PCR Workstation See Attached 6 1 Slide Microscope No Bid 7 1 Multi -Position Stir Plate See Attached 8 1 Spec ophotometer See Attached 9 1 -80 degree C Freezer See Attached 10 1 -80 Freezer Accessory,See Attached BIOEXPRESS 420 North Kays Drive Kaysville, Utah 84037 Quotation was submitted by Mr. Michael Fitzpatrick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: REGULAR MEETING MARCH 26 2013 85 Item No. 1 Est. Qty. 1 Item Auto Pipette System Manufacturer Unit Price No 2 2 Syringe Pumps Bid No 3 1 Oscilloscope Bid 4 5 6 1 I 1 Chemical Safety Storage Cabinet PCR Workstation Slide Microscope Air Clean No Bad No Bid $2,550.09 No 7 8 1 1 Multi -Position Stir Plate Spectrophotometer BioChrom Bid No Bid $3,699.77 or 9 I0 I 1 -80 de ee C Freezer -80 Freezer Accesso New Brunswick $4197.62 $9,651.91 No Bid FISHER SCIENTIFIC COMPANY LLC. 4500 Turnberry Drive Hanover, Illinois 60133 Quotation was submitted by Ms. Ronnie Stabile Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: Item No. Est. I t • Item Manufacturer Unit Price I Auto Pipette System No Bid 2 2 S riri e Pumps No Bid 3 1 Oscillosco e No Bid $379.66 4 1 Chemical Safely Storage Cabinet 5 1 PCR Workstation No Rid 6 1 Slide Microscope $2,575.00 7 1 Multi -Position Stir Plate $1 527 82 8 1 S ectro hotometer $4,597.09 9 1 -80 de ee C Freezer $7,700.37 10 1 -80 Freezer Accessory $54.69 EPPENDORF NORTH AMERICA 102 Motor Parkway Happauge, New York 11788 Quotation was submitted by Mr. Jaynes DeBoe Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION: Item No. Est. Qt ' Item Manufacturer Unit Price 1 1 Auto Pipette System E pendorf $33,776.40 2 2 Syringe Pumps No Bid 3 1 Oscilloscope No Bid No Bid 4 l Chemical Safety Storage Cabinet 5 1 RR Workstation No Bid 6 I Slide microscope No Bid 7 1 Multi -Position Stir Plate 8 1 S ectrophotometer Eppendorf No Bid $6,648.60 9 1 -80 degree C Freezer Eppendorf $8,Rig 10 I -80 Freezer Accessory E endorf .44 AIR CLEAN SYSTEMS 3248 Lake Woodard Drive Raleigh, North Carolina 27604 Quotation was submitted by Mr. Kevin McGough Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING MARCH 26, 2013 86 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted ni TOTATION- Item No. Est. Qt , Item Manufacturer Unit Price 1 1 Auto Pipette System.. No Bid 2 2 Syringe Pum s No Bid 3 1 Oscilloscope No Bid 4 1 Chemical Safety Storage e Cabinet Na Bid 5 1 PCR Workstation $2,985.00 6 1 Slide Microscope No Bid 7 1 Multi -Position Stir Plate No Bid 1 Spectrophotometer No Bid a40t 1 -80 degree C Freezer No Bid 1 -80 Freezer Accessory No Bid BRAINTREE SCIENTIFIC, INC. 60 Columbian Street West PO Box 361 Braintree, Massachusetts 02185 Quotation was submitted by Ms. Ruth Benvie Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted QUOTATION Item No. 1 Est. (� 1 Item Auto Pi ette S stem Manufacturer Unit Price No Bid 2 2 Syringe Pumps Braintree Scientific $770.00/Each 3 1 Oscilloscope No Bid 4 1 Chemical Safety Storage Cabinet No Bid 5 1 PCR Workstation No Bid 6 1 Slide Microscope No Bid 7 1 Multi -Position Stir Plate No Bid 8 1 S ectro hotometer No Bid 9 1 -80 degree C Freezer No Bid 10 1 -86 Freezer Accessorj No Bid Ms. Greene noted that USA Scientific, Inc. attached a sheet with amounts, but no totals were tabulated. She stated the bids are for very specialized equipment and therefore difficult to read and understand. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Purchasing and FCubed for review and recommendation. AWARD BID AND APPROVE CONTRACTS — 2013 STREET AND SEWER MATERIALS Mr. John Engstrom, Engineering, advised the Board that on March 12, 2013, bids were received and opened for the above referenced materials. After reviewing those bids, Mr. Engstrom recommended that the Board award the contract to the lowest responsive and responsible bidders as follows: 1. Company: Walsh & Kelly, Inc. a) Amount: Unit Price Amounts for Items I through 21, 25, 25A, 37, and 37A 2. Company: Bit Mat Products a) Amount: Unit Price Amounts for Items 30 through 34A 3. Company: Kuert Concrete, Inc. a) Amount: Unit Price Amounts for Items 26 through 29 4. Company: Rieth-Riley Construction, Inc. a) Amount: Unit Price Amounts for Items 22, 24A, 35, 3 5A, 38 and 3 8A 5. No Bids were submitted for Items 29A, 36, and 36A Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded and the contracts approved as outlined above. Mr. Mecham seconded the motion, which carried. REGULAR MEETING MARCH 26 2013 87 Ms. Greene stated the items Nos. 29A, 36, and 36A can be purchased on the open market since no bids were received. AWARD BID AND APPROVE CONTRACT— DIAMOND AVENUE STORM SEWER SEPARATION — PHASE III — PROJECT NO. 109-033C 2012 SEWER BOND Mr. Patrick Henthorn, Engineering, advised the Board that on March 12, 2013, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Henthorn recommended that the Board award the contract to the lowest responsive and responsible bidder Woodruff & Sons, Inc., PO Box 450, Michigan City, Indiana 46360, in the amount of $2,539,988.88. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mecham seconded the motion, which carried. AWARD BID —SEVEN 7 MORE OR LESS 2013 OR NEWER FRONT -WHEEL DRIVE CARGO VANS (WATER WORKS; WASTEWATER) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 12, 2013, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the amount of $20,679.00 each for a total of $144,753.00. Therefore, Mr. Mecham made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Inks seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — ONE 1 OR MORE 2013 OR NEWER SELF-PROPELLED RUBBER TIRED ASPHALT PAVER 2013 STREET DEPARTMENT CAPITAL LEASE PRINCIPAL AND INTEREST) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 12, 2013, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Rudd Equipment Company, 5820 Industrial Road, Fort Wayne, Indiana 46825, in the amount of $314,593.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mecham seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — ONE 1 OR MORE 2013 OR NEWER VACUUM AIR STREET SWEEPER SEWER DEPARTMENT CAPITAL LEASE AND iNT—ERE D Mr. Matt Chlebowski, Central Services, advised the Board that on March 12, 2013, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder, Brown Equipment Co., Inc., PO Box 9799, Fort Wayne, Indiana 46899-9799, in the amount of $232,769.00. Therefore, Mr. Mecham made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Inks seconded the motion, which carried. Mr. Gilot stated this bidder was the lowest responsive, responsible bidder. He noted there were two lower bidders that were found non -responsive to the bid specifications. APPROVE CHANGE ORDER NO. 4 — MEMORIAL HOSPITAL FACADE — PROJECT NO. 112-018 (MEDICAL TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Holladay Construction Corporation, 221 South Main Street, South Bend, Indiana 46601, indicating the contract amount be increased by $2,853.00 for a modified contract sum., including this Change Order, in the amount of $869,970.00. In addition to the monetary change, an additional forty-four (44) days were added to the contract time. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I — RELIGHTING FOR MAIN/COLFAX AND WAYNE STREET PARKING GARAGES — PROJECT NO. 112-058 CCED CAPITAL Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Herrman & Goetz, Inc., 225 South Lafayette Boulevard, South Bend, Indiana 46601, indicating the contract amount be increased by $17,927.00 for a modified contract sum, including this Change Order, in the amount of $146,927.00. In addition to the monetary change, REGULAR MEETING MARCH 26 2013 88 an additional thirteen (13) days were added to the contract time. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT W-- 2012 INFRARED PAVEMENT PATCHING — PROJECT NO. 112-003 (MVHF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on behalf of Asphalt Restoration Services, PO Box 2484, South Bend, Indiana 46680, indicating the contract amount be increased by $80.00 for a modified contract sum, including this Change Order, of $215,920.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $215,920.00. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO I (FINAL) AND PROJECT COMPLETION AFFIDAVIT - FAQADE IMPROVEMENTS FOR IGNITION PARK LOT 4 — PROJECT NO. 112-025R (AREA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Shaffner Heaney Associates, 2508 South Main Street, South Bend, Indiana 46614 indicating the contract amount be decreased by $26,500.00 for a modified contract sum, including this Change Order, of $888,255.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $889,255.00. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — ABANDONMENT OF RUM VILLAGE WELLS NOS. 1 AND 2 — PROJECT NO. 109-097 WATER WORKS Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Peerless -Midwest, 55860 Russell Industrial Parkway, Mishawaka, Indiana 46545, for the above referenced project, indicating a final cost of $15,932.00. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — NORTH STATION DESICCANT WHEEL REPLACEMENT — PROJECT NO. 109-098 (WATER WORKS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Proj ect Completion Affidavit on behalf of Centerline Mechanical, 1717 Commerce Drive, South Bend, Indiana 46628, for the above referenced project, indicating a final cost of $20,067.00. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the Project Completion Affidavit was approved. TABLE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SOUTHWOOD SEWER SEPARATION —PROJECT NO. 112-042 In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the above request to advertise was tabled APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — DETRITUS GRIT TANK DRIVE REHABILITATION — PROJECT NO. 112-068 ENVIRONMENTAL SERVICES WASTEWATER CONTRACTUAL SERVICES OTHER In a memorandum to the Board, Mr. Al Greek, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS --- ONE (1), OR MORE 2012 OR NEWER THIRTY-FIVE TON PAVER SPECIAL TRAILER 2013 STREET DEPARTMENT CAPITAL LEASE PRINCIPAL„ AND INTEREST) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the above request was approved. REGULAR MEETING MARCH 26 2013 89 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE(1),OR MORE 2012 OR NEWER DUAL GASOLINE AND LP POWERED LIFT TRUCK 2013 CAPITAL BUDGET In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. ADOPT RESOLUTION NO. 11-2013 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2013 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CHIEF CHARLES HURLEY retired effective March 31, 2013, from the South Bend Police Department after more than twenty-one (21) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD20100, Model No. P229, a .40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 26TH Day„of MARCH 2O13. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Donald E. Inks s/ Michael C. Mecham ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 12-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 12-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY REGULAR MEETING MARCH 26, 2013 90 WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: NINETY-SEVEN (97), MORE OR LESS, M26 POLICE TASERS THIRTY-FIVE 35 MORE OR LESS FIRST MOBILE LAPTOP DOCKING STATIONS FOR DELL D260 LAPTOP COMPUTERS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 26th day of MARCH 2O13. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot s/ Donald E. Inks s/ Michael C. Mecham ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 13-2013 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS, APPROVING A GRANT AGREEMENT WITH INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT CONCERNING REDUCTION OF EMISSIONS RELATED TO CITY -OWNED EQUIPMENT Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 13-2013 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING A GRANT AGREEMENT WITH INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT CONCERNING REDUCTION OF EMISSIONS RELATED TO CITY -OWNED EQUIPMENT WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") is the contracting body for the City of South Bend, Indiana ("City") pursuant to Indiana Code § 36-9- 6; and WHEREAS, the City and Indiana Department of Environmental Management ("IDEM") desire to enter into an agreement whereby IDEM intends to award the City funds for use in certain environmental matters as they are described in the agreement ("Project"), a copy of said agreement being attached hereto and incorporated herein as Exhibit A ("Grant Agreement"); and WHEREAS, the Board approves the Grant Agreement as shown at Exhibit A and hereby expresses its desire to enter into any other documents recommended by legal counsel as necessary to effect such transaction (collectively, the "Documents"); and WHEREAS, the Board recognizes that the Grant Agreement and the Documents are REGULAR MEETING MARCH 26 2013 91 currently being reviewed and revised by legal counsel and further recognizes that time is of the essence in order to proceed with the transaction; and WHEREAS, the Board desires to approve the Grant Agreement and the Documents once they are in a form acceptable to legal counsel and hereby authorizes execution of the Grant Agreement and approval and execution of any other documentation deemed necessary or advisable by legal counsel in order to complete the transaction contemplated herein. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The Board hereby approves the Grant Agreement with IDEM and authorizes legal counsel to complete the final form of any other documentation necessary to effect the transaction. 2. The Board further ratifies, confirms and approves any and all actions of the Mayor, the Controller and/or any member of the Board or employee of the City related to the execution and delivery of the Documents described in this Resolution. 3. The Board hereby approves the form, terms and provisions of the Grant Agreement. The Mayor, and the Controller are each authorized to execute any documents deemed necessary or advisable by legal counsel to complete the transaction contemplated by the Grant Agreement. The officers and employees of the City shall take all actions deemed necessary or advisable by legal counsel to carry out, give effect to and consummate the transaction contemplated thereby. 4. This Resolution shall take effect immediately upon its adoption by the Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March , 2013 at 1308 County -City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Donald E. Inks sl Michael C. Mecham ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 14-2013 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA RECOMMENDING THE REFUNDING OF THE CITY' S OUTSTANDING SEWAGE WORKS REVENUE BONDS OF 1998 AND SEWAGE WORKS REVENUE BONDS OF 2004 THE ISSUANCE AND SALE OF REVENUE BONDS TO PROVIDE FUNDS FOR THE PAYMENT THEREOF AND OTHER MATTERS IN RESPECT THERETO Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 14-2013 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, RECOMMENDING THE REFUNDING OF THE CITY'S OUTSTANDING SEWAGE WORKS REVENUE BONDS OF 1998 AND SEWAGE WORKS REVENUE BONDS OF 2004, THE ISSUANCE AND SALE OF REVENUE BONDS TO PROVIDE FUNDS FOR THE PAYMENT THEREOF, AND OTHER MATTERS IN RESPECT THERETO WHEREAS, the City of South Bend, Indiana (the "City") has heretofore established, constructed and financed a sewage works (the "Sewage Works") and now owns and operates the REGULAR MEETING MARCH 26, 2013 92 Sewage Works, by and through its Board of Public Works (the `Board"), pursuant to I.C. 36-9- 23, as amended, and other applicable laws. WHEREAS, the Board has determined and desires to recommend to the Common Council of the City (the "Common Council") that it is beneficial to refund the City's outstanding Sewage 'forks Revenue Bonds of 1998 (the "1998 Bonds") and the City's outstanding Sewage Works Revenue Bonds of 2004 (the "2004 Bonds"), as more particularly described herein, to obtain a reduction in interest payments and effect a savings to the City (collectively, the "Refunding"). WHEREAS, the Board has determined, based on estimates of the costs of the Refunding provided to the Board by the Sewage Works and the City's financial advisor, Crowe Horwath LLP (the "Financial Advisor"), that the costs of the Refunding, including the costs of the issuance of bonds on account of the financing of all or a portion thereof, will be in the estimated amount not to exceed Fifteen Million Seventy -Five Thousand Dollars ($15,075,000). WHEREAS, the Board has determined that to provide funds necessary to pay for the costs of the Refunding, it will be necessary for the City to issue Sewage Works revenue bonds in a principal amount not to exceed Fifteen Million Seventy -Five Thousand Dollars ($15,075,000). WHEREAS, the City has previously issued bonds (the "Prior Bonds") payable from the net revenues of the Sewage Works, all as described in the form of the 2013A Bond Ordinance (as defined below), pursuant to the Prior Ordinances (as defined in the 2013A Bond Ordinance). WHEREAS, the Board deems it advisable and recommends to the Common Council that the City issue revenue bonds payable from the revenues of the Sewage Works in an original amount not to exceed Fifteen Million Seventy -Five Thousand Dollars ($15,075,000) (the "2013A Bonds"), for the purpose of providing for the payment of (1) the Refunding, and (ii) the costs of issuing such 2013A Bonds. WHEREAS, the Prior Ordinances permit the issuance of additional bonds payable from the revenues of the Sewage Works and ranking on a parity with the Prior Bonds for the purpose of financing the complete or partial refunding of any of the Prior Bonds, including the 1998 Bonds and 2004 Bonds, provided certain conditions can be met, and the Board has determined, based upon information provided to the Board by the Financial Advisor, that the finances of the Sewage Works will enable the City to meet the conditions for the issuance of additional parity bonds and that, accordingly, the 2013A Bonds shall rank on a parity with the Prior Bonds. WHEREAS, the Board has reviewed the form of a bond ordinance to be adopted by the Common Council authorizing the City to issue and sell the 2013A Bonds for the purpose of financing the Refunding (the "2013A Bond Ordinance"), a copy of which is attached hereto as Exhibit A, and the Board has found the 2013A Bond Ordinance to be satisfactory. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section 1. The Board hereby recommends to the Common Council that the Refunding be undertaken by the City and the Sewage Works. Section 2. To provide funds necessary to pay for or reimburse the City for the costs of the Refunding, together with expenses incidental thereto, including expenses in connection with the issuance of the 2013A Bonds, the Board hereby approves and recommends to the Common Council the issuance by the City of Sewage Works Revenue Bonds in a principal amount not to exceed Fifteen Million Seventy -Five Thousand Dollars ($15,075,000). Section 3. The Board hereby approves the substantially final form of the 2013A Bond Ordinance presented to this meeting and recommends to the Common Council the adoption of such 2013A Bond Ordinance which sets forth the terms and conditions of the 2013A Bonds to be issued thereunder. Section 4. The Board hereby ratifies the actions taken to file the 2013A Bond Ordinance with the Clerk of the City ("City Clerk") for presentation to the Common Council, and the Clerk of the Board is hereby directed to present a copy of this Resolution to the City Clerk for REGULAR MEETING MARCH 26, 2013 93 presentation to the Common Council for its consideration., as soon as may be done, thereby requesting the issuance of the 2013A Bonds. Section 5. This Resolution shall be in full force and effect from and after its adoption by the Board. Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, on this 26th day of March 2013. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot sl Donald E. Inks s/ Michael C. Mecham ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 15-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "DIXIE" A K-9 POLICE DEPARTMENT UNIT Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "DIXIE", A K-9 POLICE DEPARTMENT UNIT WHEREAS, the South Bend Board of Public Works has been advised by the City's Police Chief that "Dixie", a K-9, is no longer needed by the South Bend Police Department; and WHEREAS, it has been determined by the Board of Public Works that "Dixie" is unfit for the purpose for which he was acquired and is no longer of use to the City of South Bend; and WHEREAS, Patrolman Aaron Brick, South Bend Police Department, has agreed to care for "Dixie" at his own expense and to keep him as a house pet and understands that "Dixie" can never again be used as a Police Dog; and WHEREAS, the South Bend Police Chief has submitted a letter stating that the dog is no longer fit for purpose for which he was intended, to be a member of the Canine Unit of the South Bend Police Department, and is therefore no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that "Dixie", a K-9 Police Dog, is unfit for the purpose for which he was acquired, is no longer of use to the City of South Bend, and has an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that "Dixie" the Police Dog, should be retired (he has already been removed from active duty) and sold to Patrolman. Aaron Brick for One Dollar ($1.00), providing Patrolman Aaron Brick executes an indemnity agreement. ADOPTED this 26" day of MARCH 2O13. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot sl Donald E. Inks s/ Michael C. Mecham REGULAR MEETING MARCH 26, 2013 94 ATTEST: s/Linda M. Martin, Clerk TABLE RESOLUTION NO. 16-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRANSFER OF REAL PROPERTY FROM THE NORTHERN INDIANA HISTORICAL SOCIETY Mr. Inks stated after discussion with the Legal Department, he is requesting to table this item and discuss an alternative method suggested by Legal to accomplish this transfer and demolition. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, Resolution No. 16- 2013 was tabled. ADOPT RESOLUTION NO. 17-2013 — DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Mecham, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 17-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that: Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet and boots used by such Firefighter immediately prior to giving notice of his or her retirement; and WHEREAS, on February 22, 2013, PUMP ENGINEER ROBERT SUDROVECH retired from the South Bend, Indiana, Fire Department after twenty-three (23) years and (1) month of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and, WHEREAS, IC 5-22-22-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Stephen Cox has advised that the fire helmet and boots previously worn by this Firefighter is of no further use to the Department and of no practical value. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, that the fire helmet and boot worn by this Firefighter is no longer needed by the City and are unfit for the purpose for which it they intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance No. 8570-95 and removed from the City inventory. ADOPTED this 26Tn day of MARCH 2O13. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot sl Donald E. Inks s/ Michael C. Mecham REGULAR MEETING MARCH 26 2013 95 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 18-2013 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION TO THE CITY OF SOUTH BEND Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works: ..::_....:__ RESOLUTION NO. 18-2013 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION TO THE CITY OF SOUTH BEND WHEREAS, the South Bend Redevelopment Commission (the "Commission"), the governing body of the South Bend, Indiana, Department of Redevelopment (the "Department") and of the Redevelopment District of the City of South Bend, Indiana (the "Redevelopment District"), exists and operates under the provisions of I.C. 36-7-14, as amended from time to time (the "Act") and is a body corporate and politic; and WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") has custody of and may maintain all real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, the Department, by and through the Commission, wishes to transfer to the Board certain parcels of land previously acquired by the Commission and more particularly described at Exhibit A (the "Property"); and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may accept transfer of property from another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Department, through the Commission, desires to transfer the Property to the City and to authorize the staff of the Department to approve and execute quitclaim deeds effecting the transfer of the Property; and WHEREAS, the Commission, acting on behalf of the Department, has adopted a resolution consistent with the requirement of Indiana § 36-1-11-8. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The transfer of the Property described at Exhibit A situated in St. Joseph County, Indiana, by the South Bend Redevelopment Commission, to the Board of Public Works, for and on behalf of the City of South Bend shall be, and hereby is, approved and accepted. 2. Donald Inks is authorized, on behalf of the Board, to execute any instruments necessary to accept the conveyance of the right, title and interest in the Property to the City pursuant to the terms and conditions evidenced by this Resolution. 3. This Resolution shall be in full force and effect upon its adoption by the Board. The transfer of the Property shall not be effective until deeds are duly recorded effecting the same. ADOPTED at a meeting of the South Bend Board of Public Works held on March 26, 2013, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING MARCH 26, 2013 96 ATTEST: Ainda M. Martin, Clerk s/ Gary A. Gilot s/ Donald E. Inks s/ Michael C. Mecham APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annrnr7aI 1 Type Business Description Amount/ Motion/ Funding Second Special Dell Computer SCADA Servers and City $41,147.19 Inks/Mecham Purchase Corporation Network Server (Environmental Replacement — QPA Services Pricing Capital) Lease/ RICOH Copier for Administration $642.81 Inks/Mecham Purchase and Finance Department — Quarterly Agreement QPA Pricing Lease/$2,657.5 0 Yearly Maintenance (Administration & Finance) Contract Memorial 2013 Children's Hospital Inks/Mecham Hospital of Ambulance Staffing with South Bend, South Bend Fire Inc. Department Contract Rebuilding Homeowner $100,000.00 Inks/Mecham Together Rehabilitation Program (CDBG) Addendum to Redevelopment Main Street and Lafayette Inks/Mecham the Master Commission Boulevard Connector Agency Design — Project No. 110- Agreement - 058A Supplement No. 8 Amendment Redevelopment Ireland Road Right of N/A Inks/Mccham to the Commission Way Acquisition Services Addendum to — Project No. 113-006 the Master Agency Agreement Supplement No. 1 Special Siemens Sole Source Compatibility $66,750.00 Inks/Mecham Purchase Industry, for Detritus Grit Tank (Wastewater Inc./Envirex Drive Procurement O&M/Repair Products Parts) Agreement Patrolman Purchase of K-9 Unit $1.00 Inks/Mecham Aaron Brick "Dixie" Lease/ RICOH Engineering Ricoh Plotter Five Year Lease Inks/Mecham Purchase and Scanner at $648.00 Agreement Quarterly, $10,980.00 (Engineering Capital Lease Principal/Capita 1 Lease Interest) Amendment Redevelopment Fellows Street Corridor SSDA TIF Inks/Mecham to the Commission Improvements — Project Addendum to No. 112-006 the Master Agency REGULAR MEETING MARCH 26, 2013 97 Agreement, Supplement No. 5 Professional DLZ Indiana Right -of Way Acquisition $135,99o.00 Inks/Mecham Services for Fellows Street (SSDA TIF) Contract Corridor Improvements — Project No. 112-006 Professional New Avenues Professional Services -- NTE Inks/Mecham Services Human Resources and $35,000.00/ Contract Employee Assistance $2.32 per Program for City Employee per Employees from January Month 1, 2013 through December (Professional 31, 2013 Services) Grant Indiana Emissions Reductions for $178,820.00 Inks/Mecham Agreement Department of City -Owned Equipment — Environmental IDEM to Award City Management Funds to Purchase Two U.S. EPA Emission - Compliant Diesel - Powered Replacement Refuse Haulers that will Replace Current Equipment Addendum to Redevelopment Studebaker Plaza Project SBCDA TIF Inks/Mecham the Master Commission —Project No. 113-007 Agency Agreement Professional Joseph A. Design of Studebaker $26,600.00 Inks/Mecham Services Dzierla & Plaza Project — Project (SBCDA TIF) Proposal Associates No.113-007 Addendum to Redevelopment Demolition of 9 33 Napier WWCDA TIF Gilot/Inks the Master Commission — Project No. 113-008 Agency Agreement Addendum to Redevelopment Demolition of Hamilton AEDA TIF Inks/Mecham the Master Commission Towing at 910 South Agency Lafayette Boulevard — Agreement Project No. 113-009 Professional DLZ Indiana, Diamond Avenue, Phase $1 66,330.00 Inks/Mecham Services LLC III — Project No. 109- (2011 Sewer Contract 033C — Construction. Bond) Inspection Services Special Underground Replacement of Cracked $90,437.5Q Mecham/Inks Purchase Pipe and Valve Right Angle Drive Unit (Environmental for Raw Sewage Pump Services, No. 2 — Critical Wastewater Emergency Purchase; Sole O&M) Source Compatibility Professional American Feasibility Study for the Total Inks/Mecham Services Structurepoint, St. Joseph River $249,000.00; Agreement Inc. CSO/Stabilization Base Fee $216,000.00; Hydraulic Model Recalibration $13,000,00; Each Rendering $5,000.00 (2011 Sewer Bond) REGULAR MEETING MARCH 26, 2013 98 APPROVAL OF PERMITS/LICENSES The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Carried WorkOne Procession -- April 25, 2013; On Route as Submitted Inks/Mecham Drop Out 9:30 a.m. to Recovery 12:00 p.m. Awareness Week Memorial Procession — 12:00 p.m., May On Route as Submitted Gilot/Inks Hospital Sunburst Race 31, 2013; 6:00 Subject to a.m. to 12:15 Receipt of p.m., June 1, Certificate of 2013 Insurance National Procession — May 4, 2013; On Route as Submitted Inks/Mecham Multiple Walk MS 7:00 a.m. to Sclerosis Michiana 2013 12:00 p.m. Society Bike the Bend, Procession — May 19, 2013; On Route as Submitted Inks/Mecham Inc. Bike the Bend 6:30 a.m. to 11.30 a.m. Homeward Procession — April 6, 2013; On Route as Submitted Inks/Mecham Bound, St. Homeward 8:00 a.m. to Joseph County Bound Walk 11:00 a.m. for Homelessness APPROVAL OF LICENSE APPLICATION RENEWAL FOR MASSAGE ESTABLISHMENT Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Fire Department, Building Department and Police Department for a License Application Renewal for Veda Salon & Day Spa, Inc., located at 2041 East Ireland Road. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the renewal of the License was approved. APPROVAL OF APPLICATION FOR OPEN AIR LICENSE Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Division of Engineering, Code Enforcement, Building Department, and Community Investment for a License for The Wiener Shack Grill, 55160 Buckeye Road, Osceola, Indiana 46561, or a hot dog cart at the corner of Jefferson Boulevard and Lafayette Boulevard. The cart will be open March 7, 2013 through December 7, 2013 from 11:00 a.m. to 3:00 p.m. Engineering stated they must leave a 5' clearance for handicapped accessibility. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the License Application was approved. APPROVAL OF APPLICATION FOR RENEWAL OF BLANKET TRANSIENT MERCHANT LICENSE Mr. Gilot stated that the Board is in receipt of favorable recommendations for the St. Joseph County 4-H Fair, Inc., 5117 South Ironwood Road, South Bend, Indiana 46614, application for a renewal of their Blanket Transient Merchant License for the 4-H Fair from June 28, 2013 to July 6, 2013 and various events on various weekends throughout the year. Upon a motion made by Mr. Inks, seconded by Mr. Mecham and carried, the License renewal was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH ALLEY EAST OF PORTAGE AVENUE_ AND NORTH OF MARION STREET TO THE FIRST EAST/WEST ALLEY Mr. Gilot indicated that Mr. Paul Crowley, 726 East Washington Street, South Bend, Indiana 46617, on behalf of Mr. Frank Linarello, 327 West Marion Street, South Bend, Indiana 46601, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community & Economic Development and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would leave Parcel 18-1018-0716 without public access. The vacation may make access to the lands of the aggrieved person by means of public way difficult or REGULAR MEETING MARCH 26 2013 99 inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Area Plan gives a positive recommendation subject to an access easement to Parcel 18-1018-0716. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner recommending approval of the request for vacation subject to the cross -access agreement. Mr. Mecham seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY BETWEEN INDIANA STREET AND DUBAIL STREET FROM CARROLL STREET TO THE NORTH/SOUTH ALLEY Mr. Gilot indicated that Pastor Ricardo Taylor, Sr. of Mount Carmel Baptist Church, 137 East Indiana Avenue, South Bend, Indiana 46613, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community & Economic Development and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Engineering stated the applicant must maintain utility easements. Mr. Mecharn stated the need to relocate utilities should be addressed in the letter sent to the petitioner. Therefore, Mr. Inks made a motion that the Clerk send a letter to the petitioner recommending approval of the request for vacation subject to utility easements/relocation. Mr. Mecham seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE EAST OHIO STREET AND SOUTH MARIETTA STREET FROM EAST SAMPLE STREET TO SOUTH HIGH STREET Mr. Gilot indicated that Mr. Michael Mecham, City Engineer, has submitted a request to vacate the above referenced street. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community & Economic Development and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Community Investment recommends approval subject to the final site plan for the Fire Department Training Facility design consideration for Southeast Park. Engineering stated the applicant must maintain utility easements. Therefore, Mr. Inks made a motion that the Clerk send a letter to the petitioner recommending approval of the request for vacation. Mr. Mecham seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1827 North Meade Street 2207 Roger Street 738 South 33`a Street REMARKS: All criteria has been met APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) and recommended approval of their renewal: Company: Monarch Textile Rental Services — Reissue Location: 1601 Lincoln Way West REGULAR MEETING MARCH 26, 2013 100 Company: Monarch Textile Rental Services — Reissue Location: 2810 Foundation Drive Company: McCormick & Company, Inc. — Reissue Location: 3425 West Lathrop Drive Company: Unifrax 1, LLC — Reissue Location: 54401 Smilax Road, New Carlisle There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the renewal of all of the permits was approved. RATIFY APPROVAL OF EXCAVATION BOND Mr. Anthony Molnar, Division of Engineering, recommended that the following Excavation Bond be ratified pursuant to Resolution 100-2000 as follows: Business Bond Type Approved/ Released Effective Date Underground Contractors, Inc. Excavation Approved March 16, 2013 Mr. Gilot made a motion that the Bond's approval as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal ()ffir.Pr and r.ertified for accuracv. Name Amount of Claim Date City of South Bend $1,190,032.04 02/28/2013 City of South Bend $4,597,072.37 03/15/2013 City of South Bend $1,128,267.73 03/26/2013 St. Joseph County Housing Consortium $910.00 03/18/2013 St. Joseph County Housing Consortium $44,650.61 03/19/2013 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mecham seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 11:37 a.m. BOARD OF PUBLIC WORKS A. Gilot. President Inks, Member Michael Mecham, Member Mark Neal, Member Member -.nda M. Martin, CLAIMS REVIEW MEETING APRIL 2, 2013 101 A Claims Review Meeting of the Board of Public Works was convened at 8:32 a.m, on Tuesday, April 2, 2013, by Board President Gary A. Gilot with Board Members Michael Mecham and Mark Neal present. Board Members Kathryn Roos and Donald Inks were absent. AWARD BID AND APPROVE CONTRACT — EAST BANK SEWER SEPARATION PHASE IV -_PROJECT NO. 112-041 (2012 SEWER BOND) Mr. Patrick Henthorn, Engineering, advised the Board that on March 26, 2013, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Henthorn recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 South 11th Street, Niles, Michigan 49120, in the amount of $2,616.070.26. Therefore, Mr. Mecham made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Neal seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT —DEMOLITION AND RECONSTRUCTION OF FIRE STATION NO. 5 — PROJECT NO. 111-015 (EMS CAPITAL FUND) Mr. John Engstrom, Engineering, advised the Board that on March 26, 2013, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Engstrom recommended that the Board award the contract to the lowest responsive and responsible bidder, Majority Builders, 62900 US 31 South, South Bend, Indiana 46614, in the amount of $1,141,103.00, which is the Base Bid plus all Alternates. Therefore, Mr. Neal made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above, subject to bond financing. Mr. Mecham seconded the motion, which carried. BOARD MEMBER JOINS MEETING Board member Donald Inks joined the meeting in progress at 8:35 a.m. APPROVAL OF AGREEMENTS The following Agreements regarding the transfer of the Robert Bosch, LLC property to the City were submitted to the Board for approval. Mr. Inks stated that the amounts and terms included in the Lease Termination Agreement are based on the original lease and the terms for breaking the lease. Type Business Description Amount/ Motion/ Funding Second Lease Robert Bosch Termination of Lease and Payments to Neal/ Termination LLC Transfer of Property to City: Mecham Agreement City Lease Termination Penalty: $1,327,083,33; Repayment of Funds borrowed for Original Project $746,071.71; Repayment of Indiana Development Finance Authority Loan: $538,508.13 Environmental Robert Bosch Bosch to Indemnify the NIA Neal/ Indemnity LLC City for any Mecham Agreement Environmental Issues arising from its Occupancy of the Site between April 1, 1996 and December 31, 2012; City to Indemnify Bosch for any Environmental Issues arising after December 31, 2012, not due to Bosch's Occupancy Consent to Robert Bosch Addition of NIA Neal/ CLAIMS REVIEW MEETING APRIL 2, 2013 102 Addition of LLC, and Redevelopment Mecham Party to Redevelopment Commission to both Environmental Commission Documents to Receive Indemnity Funds Agreement and Lease Termination Agreement APPROVE CLAIMS Mr. Neal stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Neal stated the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,309,360.65 03/27/2013 and 03/28/2013 City of South Bend $1,289,204.20 04/02/2013 City of South Bend $1,190,025.88 03/28/2013 City of South Bend $3,229,310.21 03/28/2013 Therefore, Mr. Neal made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mecham seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Mecham, seconded by Mr. Neal and carried, the meeting adjourned at 8:48 a.m. BOARD OF PUBLIC WORKS Kathryn loos, Member i Mark W. Neal, Member ATTEST: 4 ' Linda M. Martin, C -erk