HomeMy WebLinkAboutPCA - Small Drainage Improvements - Beale St. & Chapin St. Proj. No. 121-006B - HRP Construction Inc.1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/235-9251
FAx 574/235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
January 23, 2024
Mr. Matthew D. Cain
HRP Construction, Inc.
5777 Cleveland Road
South Bend, IN 46624
jeredb&hrpconstruction.com; cind vghrpconstruction.com
RE: Project Completion Affidavit — Small Drainage Improvements — Beale St. & Chapin St.
Project No. 121-006B
Dear Mr. Cain:
At its January 23, 2024 meeting, the Board of Public Works approved the Project
Completion Affidavit for this project in the amount of $177,765.50.
A copy of the Project Completion Affidavit is enclosed for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Hefner
Theresa Heffner, Clerk
Enclosures
TH/lh
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou
CITY OF SOUTH BEND, INDIANA f
BOARD OF PUBLIC WORKS
PROJECT COMPLETION AFFIDAVIT
PROJECT NAME Small Drainage Improvements - Beale St. & Chapin St.
PROJECT NO 121-006B (Division 1) FINAL COST $177,765.50
CONTRACT SIGNED 5/23/2023 MAINTENANCE AGREEMENT ENDS
Installation of an storm water inlet and treelawn grading to provide improved drainage along
PROJECT DESCRIPTION Beale St.
WITNESSETH:
The work under the above contract between the City of South Bend and the undersigned contractor having been
completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever
arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and
Standards of the City of South Bend which were a part of the above Contract.
Executed this 18th day of October , 202 3 IIRP Construction, Inc.
Company Name
Signature 5777 Cleveland Rd., PO. Box 266
Nancy Knapik, Vice President Company Address
Printed Name South Bend, IN 46624-0266
City, State, Zip
WITNESSESS:
Before me, the undersigned Notary Public in and for said country and state, personall a yea e
NancyKnapik and acknowledged his/her signature to the above Proje t �o 'd�t49n �I,11111tAoh, VANHE;TE
the 18th day of Oetob r 202 `o?P " Lei'^ Notary Public, State of Indiana
`(f z:SEA�?"- isSt, Joseph County
7�1"iLl.Gt G � R.GCL: D *•. *; Commission Number 681273
pines
� •• p , My Commission Expires
Not Signature My Commission Expires rf.'dl° `' �24 March 06, 2024
Cynthia L. Vanheste
Printed Name
County of Residence St. Joseph
If the Contractor is a corporation, the following certificate will be executed.
1, Nancy Knapik certify that I am Secretary of the Corporation executing this release; that
Nancy Knapik who signed this release on behalf of the contractor was then
Secretary of said Corporation; that said release was duly signed for and on Behalf of said
Corporation by Authority of its governing body, and is within the scope of corporate powers:
Secretary's Signature
Corporate Seal
Nancy Knapik, Secretary
Printed Name
DEPARTMENT OF PUBLIC WORKS APPROVAL
This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so.
10 eZA ,L-U41v- Date: 1 /12/2024
Co ruction Manager
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
tat1-11-zP1
Elizabeth A. Maradik, President
`�--•� Gird-t/c�c
Gary A. Gilot, Member
Joseph R. Molnar, Vice President
Briana Micou, Member
r11-14
Murray L. Miller, Member
Attest: Theresa M. Heffner, Clerk
Date: January 23, 2024
MAINTENANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
Bond No. MNT9426422
That HRP Construction Inc., PO Box 266, 5777 Cleveland Rd, South Bend, IN 46624-0266
as Principal, hereinafter call Contractor, and Fidelity and Deposit Company of Maryland
Chicago, IL 60606 , as Surety, hereinafter call Surety, are held and firmly bound unto
City of South Bend Board of Public Works —, as Obligee, hereinafter called Owner, in the penal sum of
$ 17,776.50 , for the payment whereof Contractor and Surety bind themselves, their heirs, executors,
administrators, successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has by written agreement, dated May 23, 2023 1
entered into a contract with Owner for Small Drainage Improvements - Beale Street & Chapin, Street Project No. 121-006B I
in accordance with the General Conditions, the Drawings and Specifications, which contract is by reference incorporated herein,
and made a part hereof, and is referred to as the Contract.
NOW, THEREFORE, the condition of this obligation is such that, if Contractor shall remedy any defects due to faulty materials or
workmanship, and pay for any damage to other work resulting therefrom, which shall appear within a period of three (3) _year(s)
from the date of substantial completion of the work provided for in the Contract, then this obligation to be void', otherwise to
remain in full force and effect.
Bond shall be effective from November 28, 2023 to November 28, 2026.
PROVIDED, HOWEVER, that Owner shall give Contractor and Surety notice of observed defects with reasonable promptness.
SIGNED and sealed this 20th day of November
—1 2023
HR C s
Prin—cip-aT—
B Matthew D. Cain, President Seal)
Fidelity and Deposit Company of Maryland
O'h
0'�
BY i
Je r L. Kas�le, Attorney -in -Fact SEAL
EXTRACT FROM BY-LAWS OF THE COMPANIES
"Article V, Section 8, Attorneys -in -Fact. The Chief Executive Officer, the President, or any Executive Vice President or Vice President
may, by written instrument under the attested corporate seal, appoint attorneys -in -fact with authority to execute bonds, policies,
recognizances, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such
attorney -in -fact to affix the corporate seal thereto; and may with or without cause modify of revoke any such appointment or authority at any
time."
CERTIFICATE
I, the undersigned, Vice President of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN
CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the
foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that Article V, Section 8, of
the By -Laws of the Companies is still in force.
This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of
Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 15th day of December 1998.
RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary
and the Seal of the Company may be affixed by facsimile on any Power of Attorney... Any such Power or any certificate thereof bearing such
facsimile signature and seal shall be valid and binding on the Company."
This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of
Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of
May, 1994, and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a
meeting duly called and held on the 10th day of May, 1990.
RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature
of any Vice -President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a
certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect
as though manually affixed.
IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seals of the said Companies,
this 20th day of November zozs
J° acrosr .w
�' ••••• 11N wow
Brian M. Hodges, Vice President
TO REPORT A CLAIM WITH REGARD TO A SURETY BOND, PLEASE SUBMIT A COMPLETE DESCRIPTION
OF THE CLAIM INCLUDING THE PRINCIPAL ON THE BOND, THE BOND NUMBER, AND YOUR CONTACT
INFORMATION TO:
Zurich Surety Claims
1299 Zurich Way
Schaumburg, IL 60196-1056
www.reiortsfciaims cr zurichna.com
800-6264577
Final Waiver of Lien
State oflndiana, County of St. Joseph SS;
Nancy Knapik being duly sworn that he/she is the Vice President
(Name of Officer) (Title)
of HRP Construction Inc. having contracted with City of South Bend
(Contractor) (Owner)
to furnish certain materials and/or labor as follows; Install Storm Water Inlet and Treelawn Grading to Improve Drainage
(Description)
for a project known as Small Drainage Improvements -Beale St. & Chapin St.
(Name of Project)
located at 1125 Beale Street, South Bend, IN
and owned by City of South Bend
(owner)
and does hereby further state on the behalf of the aforementioned subcontractortsupplier.,
(PARTIAL WAIVER) that there is due from the Contractor the sum of
Dollars ($ )
❑ receipt of which is hereby acknowledged; or
❑ the payment of which has been promised as the sole consideration: for this Affidavit and Final Waiver ofLienwhich is given
solely with respect to said amount, and which waiver shalt be effective only upon receipt of payment thereof by the
undersigned;
(FINAL WAIVEi that the final balance due from the contractor is the s of
Eight Thousand ight Hundred Eighty Eight Dollars and Twenty"wig t Cents ($ 8,888.28
)
❑ receipt of which is hereby acknowledged; or
® the payment of which has been promised as the sole consideration for this Affidavit and Final Waiver of Lien which shall
become effective only upon receipt of such payment.
THEREFORE, the undersigned waives and releases unto the Owner of said premises, any and all liens or claims whatsoever
on the above -described property and improvements thereon an account of tabor or material or both, furnished b the undersigned
thereto, subject to limitations or conditions expressed herein, if any; and further certified that no other party has any claim or right to a
lien on account of any work performed or material furnished to the undersigned for said project, and within the scope of this Affidavit
and Waiver of Lien.
HRP Construction Inc. By (—\c ,
('im) (Au horl dxe R presentative)
STATE OF INDIANA ) Nancy Knapik, Vice President
SS;
ST. IOSEPH COUNTY }
Before me, the undersigned, a Notary public, in and for said County and State, personally appeared Nancy Knapik
and aedrnowledged the execution of the foregoing Affidavit and Waiver of Lien.
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal on the 18th day of
October 2023 d' 4""&
,Vbtary Public Signature
My Commission Expires, __March 6, 2024
Residing in St. Joseph County, Indiana
CYNVIA�� Al
Notary` tM41i�?ii e
f Commission'N'u nZrr'Ti9ff
�A�yp\\ My Commission Expires
,, 0 March 06, 2024
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 1/12/2024
Name Kvle Ludlow Department Public Works
BPW Date 1/23/2024 Phone Extension 9157
Review and Approval Required Prior to Submittal to Board
Diversity Compliance ❑
Officer Name
and Inclusion Officer
BPW Attorney ❑ Attorney Name
Dept. Attorney ❑ Attorney Name
Purchasing ❑
Check the Appropriate Item Type — Re uired or All Submissions
❑ Professional Services Agreement ❑ Contract ❑ Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ® PCA
❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution
n Other: n Ease. /Encroach
Information
Company or Vendor Name HRP Construction, Inc.
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
U Yes U If Yes, Approved by Purchasing
® No
E] MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Nos
Beale St. Small Drainage Improvements
121-006B
Stormwater Infrastructure- Sewers
PROJ- 00024002 PO-0023950
$177,765.50
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For Change Orders Only
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