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Home My WebLink AboutChange Order No 5 - Coal Line Trail Phase IIB Proj. No 122-035 - INDOT, Milestone Contractors North Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 23, 2024 Mr. Mike McDonald Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&mile stonelp. com RE: Change Order No. 5 — Coal Line Trail, Phase IIB — Project No. 122-035 Dear McDonald: At its January 23, 2024 meeting, the Board of Public Works approved the above referenced Change Order be extended by ninety-eight (98) days with a new completion date of May 1, 2024. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MIcou Contract No:B -44292 Change Order No.: 005 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: B -44292 Letting Date:09/14/2022 District: LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Holth, Chris Status:Draft Change Order Information Change Order No.: 005 EWA: N or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: CHANGED COND, Materials Related Description: Delay in materials due to shop drawing change Original Contract Amount $ 3,450,217.13 Current Change Order Amount $ 0.00 Percent: 0.000 % Total Previous Approved Changes $ 58,318.38 Percent: 1.690 % Total Change To -Date $ 58,318.38 Percent: 1.690 % Modified Contract Amount $ 3,508,535.51 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description Current Time Extension Previous Time Approved SS Days 0 SP Days 98 SS Days by AE: DCE SS Days SP Days Value $ 0.00 SCE: DDCM: SP Days Value $ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:B -44292 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority ($ per Change Order) (Days per Contract) Verbal Approval Required? Total Change To-Date>5%? Scope/Design Recommendation Required? Change Order No.: 005 Page: 2 AE: DCE: ✓ SGE-: * DDCM (-LE$250K-) (-LE$750K-) (--LE$2M--) (--GT$2M--) ( 50 SS days) ( 100 SS days) ( 200 SS Days ) ( GT 200 SS days) ON If Y, by S.Hauersperger Date Issued 01/02/24 Y / N If Y, Copy to Program Budget Manager - Y / N If Y, Referred to Project Manager(PM) _ Date to PM Date Returned Approval Authority Concurs with PM? 0 N If Y, Concurrence by .LKrueckeburg ^ Date 01/08/24 If N,Resolution: Approved _ Disapproved Resolved by Date LPA Signatures Required? CD N If Y, Date to LPA 01/08/24 Date Returned FHWA Signatures Required? Y 0f Y, Date to FHWA Date Returned * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: Contract No:B -44292 Change Order No:005 Contract: Project: Change Order Nbr 101a]/_10/_1 Department of Transportation B -44292 State:220019900LC4 005 Change Order Description: Delay in materials due to shop drawing change Reason Code: CHANGED COND, Materials Related CLN PCN PLN Item Code Unit Unit Price CO aty Comment Milestone Time Adjustment MileStone Nbr: 01 Date:01 /02/2024 Page: 3 Amount Change Total Value for Change Order 005 = $ 0.00 Milestone Description: CSGP INTERMEDIATE COMPLETION DATE Original Completion dt: 09/01/2023 Adj comp) dt 12/15/2023 Adj No. of Days 98 Explanation: Due to a delay in getting shop drawings approved because of a change in railing post size this caused a delay in getting materials ordered for the railing to be installed. Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation The contract plans showed the conduit with a Tee fitting at the base of each railing post with a lighting fixture. The electrical wire has to be pulled into the post. It is not constructable to pull wire through conduit with Tee fittings. There needed to be 90 degree elbows coming into the post railing from both directions. To have two 90 degree conduit elbows to turn up into the post from the concrete deck, the railing post had to be widened. The post got widened from 5 inches to 7 inches to accommodate the two elbow fittings. In addition, an access panel was needed to be able to access the wires to install and for future maintenance of the light fixtures. These changes to the railing post took a long time to discuss and get approved. The final shop drawings for the railing were approved on May 9, 2023. At this point, the materials could be ordered for fabrication. Then the railing had to be fabricated, galvanized, and then powder coated. Specialties received the railing at the beginning of the week of November 6th and started that week with the installation. After the installation was complete, Hawk had to come in behind them to install all of the light fixtures. This was completed on November 17th, 2023. The railing needed some touch up painting and the temperatures were not warm enough to paint it until December 8th, 2023. This was the last day of work. This is 98 days beyond the original intermediate completion date. Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor: aI" ` tf /`y,:,^'-- �a'^' / � " Signed By: Date:,�7 I �� NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:B -44292 INDIANA Date:01/02/2024 Change Order No:005 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS t1tLNk Elizabeth A. Maradik, President Gary A. Gilot, Member 7,4—r K m Department of Transportation / i l Joseph R. Molnar, Vice President Briana Micou, Member Cl-14 Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: Tannaty 23 2024 PENS C //," APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Page: 4 Approval Level r Name of Approver _ Date Status�� n BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: Name 01/16/2024 Gemma Stanton Department of Public Works — Engineering Division BPW Date: January 23rd, 2024 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney ❑ Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ I Check the Appropriate Item Tvne — Reauired for All Submissions I U Professional Services Agreement U Contract ❑ Open Market Contract ❑ Amendment/Addendum ❑ Bid Opening ❑ Bid Award ❑ Quote Opening ❑ Quote Award ❑ Proposal Opening ❑ C/O & PCA No. ® Chg. Order, No. 5 ❑ Traffic Control ❑ Other: INDOT-LPA Information U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Title Sheet ❑ Reject Bids/Quotes ❑ PCA ❑ Resolution ❑ Ease./Encroach Company or Vendor Name INDOT (Milestone Contractors performing work) ❑ Yes ❑ If Yes, Approved by Purchasing New Vendor ® No ❑ MBE El Yes MBE/WBE Contractor Completed E-Verify Form Attached ❑ WBE ❑ No Project Name Coal Line Trail Phase IIB Project Number 122-035 (INDOT DES #2200199) Funding Source PO-25244 Account No. Amount Terms of Contract Purpose/Description Change Order #5 to extend intermediate completion date. Final completion date (5/l/2024) remains the same. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: 98 days New Completion Date: 5/l/2024